All posts by Community Relations

notebook with clock and pencil

CHS Winter Exam Schedule and Bus Information

notebook with clock and pencilCHS will hold winter exams from December 14-19.  Early morning exams will begin on December 13 during early the early morning class period. On exam days, school will end at 1:25 p.m., and bus service will be provided.  School will operate on a singleton schedule on Dec. 11-13.

Bus Information for Exam Days:
There will be no CATEC or early morning bus runs Dec. 14-19.
On Dec. 14-19, all buses will arrive by 8:50. Early departure buses will depart at 11:25 a.m.. Regular departure buses will depart at 1:25 p.m..
On Dec. 19, students not enrolled in virtual classes will depart at 11:15 a.m.  Students taking virtual exams will depart at 1:30 p.m.
Dec. 11-13 will run as regular days.

calendar clipart

Upcoming Events at CHS

calendar clipartThere’s a lot going on — mark your calendar!

CHS Event Calendar Nov-Dec 2017

Nov 28

  • PTO Meeting 5:30 p.m.

Nov 30

  • CHS Community Coffee with Dr. Irizarry 8 a.m.

Dec 2

  • SAT testing (pre-registration required)

Dec 5

  • All City Band Concert 7 p.m.

Dec 6

  • Sigma Lab Open House 5 p.m.

Dec 9

  • ACT Testing (pre-registration required)

Dec 14-19

Dec 14

  • Holiday Pops Choir Concert 7 p.m.

Dec 20 – Jan 2

  • Winter Break

Dec 27

  • Band to London, UK
Sigma Lab at CHS

Facilities planning for the future

Making sure that our facilities meet the needs of students and staff

Charlottesville City Schools is growing! Since our enrollment has been increasing about 3 percent annually, we need to consider the future of our school facilities. Together, let’s consider how we can best meet our students’ needs, particularly for our classes serving preschool through grade 8. Our school division’s growth also presents an opportunity to modernize our schools for 21st-century learning.

Graphic showing enrollment growth from 1986-2011 and 2011-2018Upcoming Meetings:

    • Community conversation – January 31, 2018 – 6 p.m., CHS library

    • January PTO Meetings (possible agenda item)
      • 1/8 Venable 6 p.m.
      • 1/10 Buford 6 p.m.
      • 1/16 Burnley-Moran 6 p.m.
      • 1/18 Johnson 6 p.m.
      • 1/23 Greenbrier 7 p.m.
    • Local church outreach meeting (planning underway)

    • Planning Commission outreach (planning underway)

    • PHAR outreach meeting (planning underway)

    • School Board discussion/public comment – February 2, 2018, 5:30 p.m., CHS 

      • School Board meetings are live streamed at ustream.com (search for Charlottesville City Schools). Watch regularly scheduled meetings on the first Thursday of every month at 5 p.m.
      • Meetings are also recorded and later televised on Public Access Channel 14 on Thursday & Friday at 7 p.m. and Saturday & Sunday at 12 and 7 p.m. of the same week as the meeting.

Community Meetings Slideshow

Charlottesville City Schools contracted VMDO Architects to study capacity and growth in the division. VMDO’s findings, along with the UVA Weldon Cooper Center’s study on enrollment trends in Charlottesville, were presented at two community meetings in November.

Charlottesville City Schools Public Forums on Capacity and Growth slideshow presentation.
Click to view full slideshow presentation

Click here to jump to a topic:

Frequently Asked Questions

FAQs on Growth and Capacity Solutions for Charlottesville City Schools

Frequently Asked Questions coming soon. Please help us compile this list by providing your own questions/feedback using the Community Survey.

Next Steps

Meet

The next Community Meeting will be January 31 at 6 p.m. at CHS Media Center followed by a series of school PTO meetings and community outreach meetings where we will provide information and gather feedback from community members. Additionally, there will be discussion and an opportunity for public comment at the regularly scheduled School Board meeting on February 2 at 5:30pm in the Charlottesville High School library.

Stay in Touch

Stay informed and share your thoughts! We will continue to post future
updates on this web page. Look for a more robust community survey coming in January.

Consider

Next decisions:
1) Consensus about moving forward with expansion plans?
2) One new elementary, or three expanded elementaries? Centralized preschool?
3) Other questions as they emerge from community feedback.

 

Additional Resources

Complete the community survey

A very brief  survey is available to capture some initial thoughts. Please look for a more detailed survey coming in January.

Graphic: Every Learner. Every Day. Everyone.

Draft Calendar for 2018-19

Draft 2 of 2018-19 academic calendar. Call 245-2962 with questions.Thanks for your strong response to our request for feedback about the draft 2018-19 academic calendar! Your feedback primarily raised two questions centered around half-days and winter break. Half-days are under discussion among the committee. As for winter break, please take another brief survey about two options for the holidays.

Image showing Dec-Jan calendar with two options for winter break. Both are two weeks. One starts Thursday, 12/19. The other starts Monday, 12/24.Comments about this year’s calendar:

  • Winter break: Based on community feedback, we are conducting a follow-up survey to see what break scenario is preferred. Two scenarios:
    • The last day of school before break should be Friday, December 21, and students should return to school on Monday, January 7. (Ten days marked below in gold.)
    • The last day of school before break should be Wednesday, December 19, and students should return to school on Thursday, January 3. (Ten days marked below in purple.)
  • Spring break: Our practice is to designate the first full week of April as our spring break. We are sometimes asked, Can’t you align spring break with U.Va.’s?   U.Va.’s spring break is typically at the beginning of March, which for K-12 students would make for a very long stretch without a break later in the spring. So while we recognize that this would be a good solution for U.Va. families, we feel that it doesn’t represent the interests of all our students and staff. Our 2016 survey of the initial draft indicated that a majority of respondents favored keeping spring break during the first week of April.
  • Half-days: Based on community feedback, one half-day has been eliminated in draft 2.
  • History about the calendar development: For over a decade, the Charlottesville and Albemarle County school divisions have worked together for a common calendar. A joint committee creates a draft calendar, and then we ask for input from students, teachers, administration, and parents. If necessary, the committee makes revisions to the draft before submitting a recommended calendar to the two school boards for approval.

Tours for Potential Venable Students

Ven-Bldg_edVenable will be offering tours to parents on the dates listed below.  All tours take place at 9:15 a.m. and last approximately 30-45 minutes. We limit the number of participants on each tour to ensure that everyone can hear and ask questions.  Please call Ms. Lawson in the Venable office to register – 434-245-2418.

Upcoming Dates:

  • November 3
  • December 1
  • January 19
  • February 23
  • March 16
  • April 13

Parents should plan to arrive in the front office a few minutes early to sign in and receive visitors’ passes.  Please allot time for parking as there are typically few spots available on site and many of the neighborhood streets do not permit non-resident parking during the day.

Unfortunately, requests for tours at other dates and times cannot be honored due to the disruption to classes.

If you are an out-of-division family who would like to apply for a space at Venable next year, we begin accepting applications in April.  Click here for information about the application process. 

PowerSchool Open for Schedules, Registration, and More

Learn your schedule, complete back-to-school forms, and more!

translation buttonStarting August 14, you can log in or create your account to see teacher assignments or schedules, complete your back-to-school paperwork online, and more. Bus schedule information will be posted in PowerSchool beginning around August 19.

In PowerSchool, look for this InfoSnap tab at the left to do your online back-to-school forms.
In PowerSchool, look for this InfoSnap tab at the left to do your online back-to-school forms.

A personalized letter giving you information about your PowerSchool account (and other updates) was mailed the week of 7/31. If the letter does not contain codes, you already have an account and can log back in.  See letter for more information. If you did not receive a letter and you need codes for one or more student, call your school. If you have further trouble setting up your account, you can call 245-2943.

  • Link to PowerSchool
  • Sample letter in English (the letter with your family’s access codes is being mailed to your home)
  • Ejemplo de carta en español (la carta con los códigos de acceso de su familia ha sido enviada por correo a su casa)
  • Need to translate these instructions into another language?  Click “translate” in the upper right corner and translate this page (and the letter, below) into the language of your choice.

Dear families –

The school year is almost here! The first day of school is Wednesday, August 23, and open houses will be Monday, August 21. Here are some tips to help you get your family off to a good start.

On August 14, the online program PowerSchool will re-open so that you can learn your child’s teacher assignment or schedule, review your pre-completed back-to-school forms, customize how you hear from us, and more.

PowerSchoolP-01-squarePowerSchool
PowerSchool is an online tool to help schools, students, and families stay connected throughout the year. You can check grades and attendance and more (see below). Make sure all of your students are added to your parent account.

Returning PowerSchool Users: Log back in (on or after August 14), using your parent account (not your child’s). If you don’t remember your username or password, visit the log-in page for help. A link to PowerSchool is on the parent menu at the bottom of every page at charlottesvilleschools.org. To add a child, log in and click “Account Preferences,” then “Students,” then “Add.” Enter the student’s “access info” from the back of this letter.

New PowerSchool Users: See the back of this sheet for instructions & personalized access codes.

Teacher Assignments/Schedules
The earliest way to learn your student’s schedule and teacher assignment is to check PowerSchool when it reopens on August 14. We will mail letters later that week.

In PowerSchool, look for this InfoSnap tab at the left to do your online back-to-school forms.
In PowerSchool, look for this InfoSnap tab at the left to do your online back-to-school forms.

Back-to-School Paperwork Online
To quickly complete your back-to-school forms, log into PowerSchool and click on “InfoSnap Student Enrollment.” You’ll find a complete set of forms for your student, with most of the answers pre-completed for you. Simply edit previous info and answer the remaining questions. After you finish your first child, the program can “snap” updates into your remaining children’s forms. We recommend using a computer (not a phone) – you can visit a library, use your child’s school chromebook, or take advantage of school computers at open house. The online forms include everything except the application for free/reduced lunch.

For kindergartners and students who are new to Charlottesville City Schools, these forms are not required unless you need to update the information.

Free/Reduced Lunch
Look for a paper application in the mail. Medicaid-qualifying families and students at Clark, Jackson-Via, and Johnson do not need to complete this form since they automatically qualify for free meals.

Meal Account Balance Checks
This year, we have switched from “My School Bucks” to “My Payments Plus.” You can set up low-balance reminders with My Payments Plus, and for a service fee of about 4 percent, you can pay online. We plan to connect this service with PowerSchool, as well. For more information, see charlottesvilleschools.org/nutrition.

  • To find the student ID number to create My Payments Plus account, log into PowerSchool and click on the Grades and Attendance tab.



Calls/Emails/Text Messages
Choose whether to receive calls, emails, or texts from the schools. Log into PowerSchool and click on Contact Manager at the left. Then click “Contacts” in a new screen. For your (first) child, click “Edit.” For each number or email you have, check the messages you would like to receive. Then click “Save.”

Bus Information
Bus routes will be mailed home with back-to-school information from your school.

Facebook, Twitter, and You Tube
For updates, follow us at @CvilleSchools! Many schools have accounts, as well.
Instructions for New PowerSchool Parent Portal Accounts

This letter will help you create a PowerSchool Parent Portal account so that you can get your teacher assignments, complete back-to-school forms, and view grades/attendance. You will need a letter for each of your children. (If you’re missing a letter, perhaps you already opened an account.) For assistance or an additional child’s codes, call 245-2943. Access IDs and passwords are unique for each student. You should keep this letter in a safe place.

Instructions to Open a New Account (see the letters mailed to your home for your personalized information)

  • Open an internet browser on your computer and direct your browser to https://sis.charlottesvilleschools.org/publicYou may also find a link on the “Parents” menu at the bottom of every page of the Charlottesville City Schools web site at http://www.charlottesvilleschools.org
  • Click the Create Account buttonA new screen will open. Parent’s information goes in the top section. You must give an email address.
    The parent or guardian chooses a username and password. Passwords must be at least 6 characters.
  • Children’s access information goes in the lower section.Use the Access ID and password from the letter or letters you received in the mail. Passwords are case sensitive and MUST be entered exactly as they appear above. If you have more than one child, you will receive more than one letter and should enter all children here.Remember to click Enter when you have finished entering all children.
  • Once you have completed the above, you will see this screen.  You can
    now use your new username/password to log in at: https://sis.charlottes-
    villeschools.org/public 
     (Or find a link at the bottom of our web site.)

To Add a Student to an Existing Parent Account:To add a child, log in and click “Account Preferences,” then “Students,”
then “Add.” Enter the student access data from the letter you received in the mail.

Student, parent, and teacher

Back-to-School Nights

FB-IMG_6666After a great start to the school year, attend a Back-to-School Night to check in with teachers and get a better sense of what’s coming up!

  • Burnley-Moran:  Tuesday, September 19, 5:30-7:30pm
  • Clark: Tuesday, September 19, 5:30-7pm
  • Greenbrier: Tuesday, September 19, 6-7pm
  • Jackson-Via: Tuesday, September 19, 6-7pm
  • Johnson: Tuesday, September 19, 6-7:30pm
  • Venable:  Thursday, September 14, 5:30-7:30pm (Welcome Back Pot Luck to follow)
  • Walker: Tuesday, September 12, 6-8pm
  • Buford:  Friday, September 15,  Fall Harvest Festival 5:30-7:30pm
  • CHS: Monday, September 18, 5:30-7:30pm
  • LMA:  Thursday, September 14, 4:30-6pm

Resources for Parents and Educators Following Charlottesville Rally on August 12, 2017

translation buttonThe joint superintendents and School Boards of Charlottesville and Albemarle County have created a message for our community: 

Joint Statement

Dear Members of our School Communities:

The events of this weekend were tragic beyond words and as such events always do, they extracted a heavy price.  A wonderful young lady was taken from us.  Two brave and devoted public servants also lost their lives.  Many of our neighbors suffered injuries and trauma and all of us are sharing in the pain.

One national television reporter asked how Charlottesville will now feel to have its name linked in memory to other cities and towns across our country that have suffered from unspeakable crimes against humanity.

How will we feel and what will we do?

The memory of this weekend’s events should survive as a community that responded forcefully in overcoming the darkest impulses of those who traffic in hatred, intolerance and brute force.

The message from Charlottesville to our nation must be stronger than ever before—that we are a community that values the safety of every person, the dignity of every resident, the respect of every background, the equality of every opportunity and the strength of every collaboration that promotes the common good.

As they should be, the values of our communities are found in our public schools.  Our schools, after all, are the source of our greatest dreams and aspirations for our children.  It is where we learn about the power of ideas, the importance of history, the strength of community and the right of every child to reach their highest potential.

Our schools are where we make acquaintance with civic responsibility.  The work we do in our schools must always bring to life our nation’s most sacred promise– “to form a more perfect union, establish justice, insure domestic tranquility, provide for the common defense, promote the general welfare and secure the blessings of liberty to ourselves and our posterity.”

There is no room in this sacred promise for hatred, racism, violence and intolerance.

The answer to the question from the national media about how Charlottesville will be known is that we will be known as the community that rededicated itself to the promise of America and to those ideals that define our nation’s highest calling.

We will be known as a community whose teachers and staff will continue to do what the best educators always have done—stand tall in modeling these American ideals in their work every day.

If you would like resources for discussing this matter with your family, we have compiled a list for your consideration below.

Dr. Rosa Atkins & Mr. Juan Wade
Charlottesville City Schools

Dr. Pam Moran & Ms. Kate Acuff
Albemarle County Public Schools

A Glimpse into How Our Staff is Moving Forward

This week has been hard, but as our teachers and staff have returned to school this week, we have tried to create space for processing. We want to support our teachers so that they can continue their amazing work of supporting our students. To see videos and pictures from our inspirational all-staff convocation, see @CvilleSchools on Facebook and Twitter.

Convocation Collage

Resources for Parents and Educators

A number of local agencies and national groups have created resources for family  discussions centered on race and/or community violence.

The following have been suggested by our school counselors as potential resources for your consideration. We recognize that this list is not complete, and that different families and teachers will find some links more useful than others.

All Ages

All Ages:

How Can Parents Help Their Children (following community violence)? (resources from the National Child Traumatic Stress Network)

How to Talk to Kids about Race and Books that Might Help (published on readbrightly.com)

How to Talk to Your Kids About Charlottesville (Age-appropriate fiction recommendations from the New York Times)

How to Talk to Your Kids about the Violence in Charlottesville (compiled by the L.A. Times)

Post-Charlottesville Resources (from the Virginia Department of Education)

Promoting Compassion and Acceptance in Crisis (tips compiled by the National Association of School Psychologists)

Tragic Events (Resources) (compiled by the Fred Rogers Company)

What Charlottesville Means for Our Black Family (essay published on raceconscious.org)

Young Children

Young Children:

After a Crisis, Helping Young Children Heal (tips from the National Child Traumatic Stress Network)

Once I Was Very Scared. (picture book available as a PDF and also available in Arabic, Spanish, and Turkish). Author: Chandra Ghosh Ippen.  Piplo Productions.

A Terrible Thing Happened. (book for ages 4-7) Author: Margaret M. Holmes. Dalmation Press. Franklin, Tennessee.

Teens

Teens:

Youth Resources for the Charlottesville Rally (compiled by the local organization Ready Kids)

For Educators

For Educators:
A Guide for Educators in a Community’s Most Difficult Moments (compiled by Albemarle County Public Schools)

When School Starts… (teacher resources compiled by The Washington Post)

I’m a Teacher In Charlottesville. This is How I’ll Talk to My Students. (Washington Post)

Promoting Compassion and Acceptance in Crisis (tips compiled by the National Association of School Psychologists)

For curricular resources, educators can check with their principal, coach, and area coordinators.

Counseling Resources

Community Counseling Resources:

  • Child and Family Clinic (up to age 18)
  • Adult Clink (18 and older) 972-1800
  • Walk-in Clinic on Mondays, Tuesdays, Fridays (can call ahead at 972-1800), 9am-noon