All posts by Charlottesville Schools

Coronavirus Updates graphic

Updated Learning Plan for Fall 2020

Updated: July 2, 2020 

This landing page will answer your questions about Charlottesville City Schools’ closure due to coronavirus and point you to other school resources. We are continually updating this page to respond to new information. Need translation? See video below. ¿Necesitas traducción? Ver video a continuación. هل تحتاج إلى ترجمة؟ انظر الفيديو أدناه.

Related Resources:

Charlottesville City Schools Messages to Families

Back to School sign with covid safe text - education concept.

July 2: Update on Fall Learning and Calendar

Dear staff and families —

Thanks to so many of you for completing our feedback survey in response to our first draft learning plan. As we noted last week, in response, we have revisited our options and are bringing forward a new draft.

What We’ve Heard

icon--Safety by Milinda Courey from the Noun Project

You value safety (top priority)

 

Teacher icon - Teacher by Adrien Coquet from the Noun ProjectYou want clear and consistent learning structures (ranging from learning tools to the daily schedule)

 

Stay Connected icon - Community by Oksana Latysheva from the Noun ProjectYou’d like to stay connected with your school community    (teachers, friends, etc.)

 

Teacher icon - Teacher by Adrien Coquet from the Noun ProjectYou’d like more face-to-face learning days if possible, especially for younger students

 

icon student at computer - Computer by Adrien Coquet from the Noun ProjectYou’d like the flexibility to keep your child in school-supported full-time distance learning

 

Return to Learning Plan Available

Speaking to this top value of safety, we are finalizing our health plan, and you can find our detailed guidance document called “Return to School” here. The document doesn’t cover specifics like a school schedule, but it is our high-level plan for moving forward.

Revised Plan for Attendance and School Calendar

As we have been planning for the fall, we have stayed in contact with Albemarle County Public Schools. We know it is helpful when both school systems have similar calendars and plans.

Draft 2 of Attendance Options

Graphic showing draft learning plan for fall 2020 for elementary and secondary students. Information in graphic is below.

Kindergarten through Grade 6*

Elementary students K through grade six would have the option to attend school face-to-face four days a week (likely Monday-Thursday) with one day of at-home learning on Friday. Or families can choose school-supported full-time online learning.

Grade 7-12

Secondary students would have the option to attend school face-to-face two days a week with three days of at-home learning. Or families can choose school-supported full-time online learning.

*We will publish details about preschool plans later.

Draft revised calendar for the 2020-21 school year. Revised July 2, 2020. Call 245-2962 with questions. OCR PDF is also posed on this page.Academic Calendar 2020-21

To support these changes, we recommend delaying the start of school to September 8 (with an end date of June 11). No school holidays would be impacted, but we would shift all teacher workdays and professional learning days to the at-home learning day (likely Fridays). See draft calendar here.

Decision-Making Timeline

The School Board will be discussing (but not voting on) these matters at the next meeting on Monday, July 6 at 5pm. You can register to attend here or you can follow along on Facebook here. They will vote on this matter mid-month, on Thursday, July 16 at 5pm.

What to Expect This Fall

To support this plan and follow CDC guidance, we will be making changes such as the following:

  • Reducing the number of desks and people in a classroom (we are trying to form classrooms of 12 or fewer students for K-4, and 15 or fewer in grades 5+),
  • Limiting the number of students on a bus and working with the City and volunteers to create supports for students who walk or ride bikes,
  • Adjusting class schedules to limit hallway use and co-mingling of students. At the elementary level, this might mean serving meals in classrooms, having art/music in the home classroom, and more.
  • Requiring practices such as face masks and handwashing in ways that are developmentally appropriate.
  • Adding daily health checks for students and staff both at home prior to leaving and upon arrival at school.
  • Completing enhanced cleaning each day. We have upgraded equipment, practices, and air filters to promote safety.
  • Returning to more structured learning assignments and traditional grading.

We know you will have additional questions, and we will create and expand a Frequently Asked Questions section of our web site at charlottesvilleschools.org/coronavirus.

Ways you can help now

  1. Find alternate ways for your child to get to and from school. The fewer students on the bus, the more options we have for serving your child face-to-face.
  2. Consider volunteering with Safe Routes to School to help students in your neighborhood walk or ride bikes. Add your name & email to this list of possible volunteers.
  3. Complete your re-registration forms in PowerSchool to help us make plans for those who really do need bus transportation. Need login help? Call your school.
  4. Get your child caught up on vaccinations. This is especially true for rising K and 6th-grade students.
  5. Build a back-up network — if the virus returns in greater measure, we might need to scale back our plans or even revert to distance learning-only for some period.
  6. Sign up to help with summer meal deliveries. We need help on Mondays and Wednesdays.

Thanks so much for sharing ideas, words of encouragement, and offers for help. In the survey, you repeatedly reminded us that these are challenging days, there will be no perfect solutions, and we are in this together. Thank you for recognizing the complexity of this situation, and for partnering with us as we plan to come together in learning this fall.

Have a great holiday weekend and a wonderful Fourth of July!

Dr. Rosa S. Atkins
Superintendent

6/25 Meal Volunteers and Update on Fall Learning

Dear families:

We’re calling with two updates, one about summer meal volunteers and the other about our fall learning plan.

SUMMER MEALS
Please help! We still need volunteers (age 18 and older) to help with this summer’s meal deliveries on Mondays and Wednesdays. You can find the sign-up at charlottesvilleschools.org/food or go directly to the sign-up.

DRAFT FALL LEARNING PLAN
Thanks so much for sharing your feedback about our draft learning plan and your experiences with distance learning.

In response to your feedback, we are cancelling the June 29 Board Meeting to allow staff time to consider additional options for fall learning. As a reminder, all plans must be in compliance with state and CDC guidance, which is subject to change based on local, state, or national coronavirus conditions. We are also working with Albemarle County Public Schools to coordinate our planning as much as possible.

No matter what plan we choose, bus space will be very limited. It would be helpful if you could re-register your child in PowerSchool and let us know if you can arrange for your child to arrive and depart by foot, bike, or car.

The fall learning plan will be on the agenda at the Board’s next meeting on Monday, July 6 at 5pm.

Thanks again for sharing your feedback. We’ll keep you posted. Have a good evening.

Message to Families 6/12: Draft Plan for Fall Learning and Survey

Dear Staff and Families:

Earlier this week, we shared with you Virginia’s guidance for fall learning. Under these guidelines, Charlottesville City Schools could open under any of the following phases:

Virginia Phases for Education Plan flyer
Click on image for printable PDF

Phase 1: Distance learning* only with some exceptions for special education services

Phase 2: Distance learning for most students with some face-to-face learning for students learning English, receiving special education services, or enrolled in grades preK-3

Phase 3: A combination of distance learning and limited-size face-to-face learning for all students


*Distance learning is defined as students working away from school but with guidance from teachers. Students might use printed workbooks or materials provided online through platforms such as Seesaw and Canvas.


In all three phases:

  • Distance learning will remain a big part of our learning and teaching
  • Some families may choose to remain in full-time distance learning while still enrolled in our schools (and will be supported by our staff)
  • Following Virginia’s and the CDC’s guidance, there is no way that we can safely serve all of our students face-to-face 5 “regular” days a week.
  • We would follow cleaning and distancing guidelines in schools and on buses.

Charlottesville’s Draft Plan

At the 6/11 School Board meeting, Dr. Atkins presented a draft plan for the fall, which would be a Phase 3 opening. (You can find other options that we explored here.)

Under this recommended Phase 3 plan:

  • All students would go to school face-to-face 2 days a week and would engage in distance learning 3 days a week
  • Students in the same family would share a schedule (for example, all the kids in one family might attend school on Tuesday and Thursday and learn from home on M-W-F)
  • The schedule would remain the same each week
  • Families who choose to continue full-time distance learning can do so while enrolled in our schools (and will be supported by our staff)
  • If the virus worsens, we may need to return to a Phase 2 or Phase 1 situation

graphic showing a sample week of hybrid learning

 

Feedback about this Draft Plan

We know that you will have many questions and suggestions. While we have been planning for months, we just received the state guidance a few days ago, and we are combining the state and local plans now. We will communicate more details as soon as possible and as we do so, we will try to answer your questions and consider your suggestions.

For now, it would be very helpful if you could answer a survey to give us feedback about this draft plan and answer some questions about this spring. You can find the survey here. Thanks for your patience as we find new ways to help your students learn.

Need translation?

Watch this video for instructions. ¿Necesita una traducción para la encuesta de fin de año? Mire este video para obtener instrucciones. هل تحتاج إلى ترجمة لمسح نهاية العام؟ شاهد هذا الفيديو للحصول على التعليمات.

Message to Families 6/10: Governor Issues Updates for Fall

Dear Staff and Families —

We’re reaching out to let you know with a few updates and staffing and the fall.

First of all, we have announced several key administrative hires. You can find the details on our website. Talented people such as Jim Henderson are retiring, but we had a strong pool of applicants and are in a very good position moving forward.

Secondly, Governor Northam made an announcement yesterday relating to the reopening of Virginia schools this fall. We will briefly summarize the big ideas here.

Virginia Phases for Education Plan flyer
Click for printable PDF

Phase 1

Presently, throughout the spring, the state has been in Phase 1, with continued closures but with the possibility of face-to-face work with certain students with disabilities.

The state is now entering Phase 2 in most parts of Virginia, but the state’s guidance allows for individual school divisions to opt to keep Phase 1-level programming. Consequently, we do not anticipate that we will change any of our plans for the summer.

Phase 2

For schools, Phase 2 will allow (but does not require) the limited reopening of services focusing on students such as English language learners, those receiving special education services, those with special learning needs, and our youngest students (preK-grade 3). Phase 2 allows for staggered small-group face-to-face gatherings that still follow social distancing measures. In this phase, most students would be served by distance learning programs. Phase 2 also allows for resuming modified sports practices.

Phase 3

When we reach Phase 3, schools would be allowed to offer additional in-person instruction following the limits and guidelines that the state will issue. This would likely be a staggered approach allowing students to return to school in groups, perhaps taking turns to attend school one or two days a week. This would be a hybrid approach that will combine face-to-face and distance learning. Some age groups or families may need or choose to continue full-time distance learning. Phase 3 might be in place for August. Again, the possibilities that are outlined in Phase 3 are allowed but not required; some school divisions may decide to stay at Phase 2.

Beyond Phase 3 may become our “new normal” until the risks are significantly diminished, such as when a vaccine is developed and in widespread use. Of course, at any time, we may be required to return to an earlier phase to contain the virus. Individual school divisions may choose to stay in Phase 1 or 2 even as the state gives options for opening schools.

Coming Soon: Plans for Charlottesville

These announcements were not a surprise to us, and they complement the work that our planning committees have been developing this spring. We will overlay the state’s planning documents on ours to make sure that we are in compliance and following CDC recommendations. At that point, we will start posting possible scenarios for public feedback.

Coming Soon: Survey

As we consider Phase 2 and Phase 3 scenarios for the fall, we need to hear from our staff, families, and students. We are developing a survey that will help us understand your ideas and hear your feedback. If face-to-face instruction is allowed, would you want your family to participate, or would you prefer your child to continue remote learning? What parts of remote learning do you want to keep even when we resume face-to-face instruction? Could you provide your own transportation or encourage your child to walk/bike so that we can give limited school bus spaces to students who are in need?

While individual staff and families will answer such questions differently, we hope to be able to serve everyone better based on the responses.

We are using this closure as an opportunity to reconsider all elements of school so that we will reopen better than ever — even if that reopening looks very different than the schools that closed in March.

Do Now: Re-Register Your Child for Fall

Thanks in advance for your patience and for your help with the survey. We’ll be in touch shortly with the links you’ll need. As a reminder, our fall re-registration forms are open in PowerSchool. Completing this form for each returning student is one way you can help us prepare for the fall.

Thank you!

Message to Families 4/12: Reminder about Teaching New Material, Meals, and More

Dear Charlottesville City Schools staff and families–

We hope you enjoyed spring break. As a reminder, this week, we will begin offering new instruction. K-1 families will receive a printed workbook in the mail, and other students will access the curriculum online through programs such as Canvas, Google Classroom, or Clever. If your family does not have a computer or access to the internet AND you have not contacted your school, please do so.

To address questions you may have about online learning this spring, we have posted information on our web site at charlottesvilleschools.org/learningFAQ. One big idea is that we are deemphasizing grading at this time and shifting to a system similar to pass-fail. We will continue to provide constructive feedback as we focus on the key skills and concepts that our students need to be ready for the fall. This video explains how this new system of grading and learning will work.

Starting Monday, we will resume the school’s food deliveries. You can find the latest information for deliveries or volunteering at charlottesvilleschools.org/food.
Have a good day — we’re happy to prepare your students for next year. As we begin this new phase, remember to stay safe, stay connected, and keep learning.

Message to Families 4/2: Updates about Learning and Spring Break Meals

Dear Charlottesville staff and families,

We have a few updates about learning and about meals.

Our IT team has been busy helping families get computers and solve connectivity issues, and our teachers have been reaching out through phone, email, and online learning programs. If your student has not been able to connect with your teacher, please contact your school. We want to help your student continue learning. We have posted learning resources on our web site at charlottesvilleschools.org/learning. This week features more exploratory online activities as we continue to make contact with students and families.

Spring break is April 6-10. After that, we will begin teaching new curriculum, whether online or with printed materials that will be mailed to K and 1st-grade families. We will soon post information on our web site that addresses specific questions about our spring learning plan (see outline, below). Please be patient as we continue to receive ongoing guidance from the state that impacts these plans.

For meals: We have posted the volunteer sign-up sheet for the weeks following spring break.  Next week, our nutritional staff and school bus drivers will get a well-deserved break. But we encourage families in need to take advantage of services offered by groups such as Loaves and Fishes and the Charlottesville Food Justice Network. For details, see the flyer that came home with yesterday’s meals or visit charlottesvilleschools.org/food.

Have a good evening!

Message to Families 3/23: Schools Closed for Remainder of School Year

Dear Charlottesville Schools families and staff,

The Governor of Virginia has just announced the closure of Virginia schools for the remainder of the school year. The state will issue guidance about what this means for our continuity of instruction, the class of 2020, the role of schools in delivering meals to students, and many other issues. We will keep you informed as we learn more and make plans. Please take care and know that we are working together to serve our community in this unusual time.

Message to Families 3/22: Food and Learning Updates

Dear families,

What a week! If you’re like me, you’re still trying to process all that has happened.

In the past week, we have grappled with

  • the confirmation that the virus has arrived in our state and community, 
  • the sudden decision to close our schools,
  • the creation of a school meals delivery system that served more than 2,500 meals, 
  • the distribution of about 900 chromebooks to our 2nd- to 6th-grade students, and 
  • outlining a new framework for student engagement and learning.

I’m so proud of our teachers, principals, and staff as well as our community volunteers who have made these accomplishments possible, even as they have juggled responsibilities at home.

FOOD UPDATES
Let’s start with a brief update on food. Schools’ food deliveries this week are Monday and Wednesday only. Since we will be giving multiple day’s food at each visit, we recommend children bring an adult or backpack to help carry the extra food home. Delivery times/locations are the same but as we deliver more food, there may be route delays.  Volunteers are needed for this week. Learn more and sign up to help at charlottesvilleschools.org/food.

Let’s take a moment to thank our nutrition team and bus drivers for their incredible work and dedication! What important work they are doing!

LEARNING UPDATES
Now, let us turn our attention to learning. While we will await the governor’s guidance on when to re-open schools, we are making plans in case the closure extends beyond 3/27. Tomorrow the governor is expected to make an announcement.

NEW REALITIES
As we think about what learning will look like in case of an extended closure, let’s keep in mind that at home, work, and “school,” we are making new routines and finding new ways to meet our basic needs. We are still working to get supports such as chromebooks and wifi to households in need. We are working to empower our teachers to succeed in a new environment even as we recognize that they are also supporting their own families at home, particularly as illness arises (coronavirus or otherwise). In other words, this is new and complicated, and we will not immediately transform our vibrant schools into fully formed distance-learning counterparts.

NEXT STEPS FOR LEARNING
Having said that, we are committed to finding new ways to connect and engage with our students. Starting later this week, teachers will be reaching out to students to make connections and to map which students need additional supports to be part of a virtual community.

As we gain confidence online and extend resources as needed, we will ramp up our distance learning offerings. Along the way, we will make mistakes and learn — exactly what we expect our students to do. Let’s be patient and encouraging with one another — just as we expect of our teachers.

GOALS AND EXPECTATIONS FOR LEARNING
Our goal during this time is to maintain the relationship between our schools and our families and to encourage students to continue — and enjoy — learning. For the time being, learning resources are offered as suggestions for your family to help provide structure, maintain a connection to our schools, and foster continuous learning.  Work will not be graded. These activities are offered as a support, not a stressor. If our closure is extended beyond 3/27, we may formalize these arrangements. 

You will learn more from your schools and your teachers about what this will look like for your students, but as you await contact from your teacher, we’ve created a page to give you some basics to work with at charlottesvilleschools.org/learning.

CHALLENGES AHEAD
We have big questions to grapple with, such as:

  • How do we meet the needs of our most vulnerable learners?
  • How will we support our youngest students with at-home learning?
  • How will we prepare high school seniors for graduation and life after graduation?
  • Will we be able to sustain our model for food delivery if this situation continues or worsens?
  • We have many challenges and exciting opportunities. 

The good news is, we aren’t in this alone. We are following state guidance. For instance, the state is applying for a federal waiver from state SOL testing, and the state is issuing guidelines for seniors. Aside from the state, we are working with other school divisions. And remember, Charlottesville, we are a strong community.

HOW CAN YOU HELP?
There are many ways to help.

  • Take care of yourself and your family.
  • Consider volunteering. Presently, we need food delivery volunteers — even for tomorrow. A one-stop-shop for giving and getting help is supportcville.com.
  • Consider donating. The CACF is creating a school-based fund to support our food delivery efforts — stay tuned. And already, the CACF has created a general Charlottesville Emergency fund for the needs throughout our community.
  • Be patient as we continue to learn what works. If you have suggestions or concerns, please contact us directly. Constructive feedback is welcome, and we may miss a good idea if it is posted on social media instead of emailed to a staff member. 

You are doing your best. Although not seen by the public, our custodians and IT staff are doing their best. Our teachers will soon be doing their best (and we know just how good their best is!) Our nutrition staff, bus drivers, and volunteers are doing their best. Together, we all want what is best for the young people of Charlottesville.

With appreciation,
Dr. Rosa Atkins

Questions about Schools

Are the Schools Offering Meal Service?

Are the Schools Offering Meal Service During the Summer?

Yes. In partnership with Parks & Rec, meals will be provided throughout the summer. Learn more at charlottesvilleschools.org/food.

Are the Schools Offering Online or At-Home Learning?

Are the Schools Offering Online or At-Home Learning During the Summer?

No. During the summer, our schools are preparing for a hybrid plan of instruction that includes face-to-face and distance learning in the fall. We are gathering feedback now from the community through this survey (provide link). More information will be sent to families as our plan develops.

Can I Still Get a Chromebook, Charger, or WiFi Hotspot for My Home?

Can I Still Get a Chromebook, Charger, or WiFi Hotspot for My Home? 

If your family does not have a Chromebook or charger, please contact your school.

In addition, if your family has no internet access or has a data limit that presents a barrier to online school participation, please contact your school so we can help your family find a learning solution.

Why Are the Schools Closed?

Why Are the Schools Closed?

On Friday, March 13, Governor Northam announced the closure of all Virginia K-12 schools for at least two weeks, which was later extended to the rest of the school year.  Accordingly, we have cancelled face-to-face classes and activities and are offering distance learning opportunities. On June 10, the state released guidelines for returning to school in the fall.

Have Schools Cancelled Activities?

Questions about Students/Staff and their Families

What Should My Family Do?

  • Families should maintain the preparations they take for flu and colds.  This includes washing hands with soap (or hand sanitizer) frequently,  trying not to touch your face, covering coughs, and staying home when sick. (See guidelines, below from the Virginia Department of Health).
  • Thanks for your flexibility with this closure. Thanks also for your patience as we transition to a new learning system.
  • Make sure that your contact information is up-to-date with the schools for messages (calls/emails/texts). You can edit these settings and your contact information by logging into PowerSchool. (Find instructions here.)
  • Want to help or volunteer? See below.

 CDC poster about stopping germs (see list in text)Guidelines from the Virginia Department of Health:

  • Wash your hands often with soap and water for at least 20 seconds.
  • Don’t touch your eyes, nose, or mouth with unwashed hands.
  • Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
  • Take flu antivirals if prescribed by your health care provider if you have the flu.
  • Avoid close contact with people who are sick.
  • Stay home when you are sick.
  • Clean and disinfect frequently touched objects and surfaces.
  • Ensure that your own family has a plan. The CDC has a guide. 

How Can My Family Help?

How Can My Family Help?

There are a number of  ways you can help.

How Do I Get Messages from the School?

How Do I Get Messages from the School?

All families should be enrolled in School Messenger, which delivers messages via telephone, email, and text according to the settings of the parent/guardian.

You can edit these settings and update your contact information by logging into PowerSchool. (Find instructions here.)

For staff: Staff can also log in to customize how they receive updates. To sign up or to retrieve your password, use your work email (doej1@charlottesvilleschools.org). You can also find instructions about how to manage the settings.

How Do I Explain Coronavirus to My Child?

How Do I Explain Coronavirus or COVID-19 to My Child?

You can remind your child (and yourself) that:

  • COVID-19 is similar to other illnesses  that Americans experience such as the flu.
  • Children are generally experiencing mild symptoms.
  • Your family has a plan to take care (including washing hands, covering coughs, etc.).
  • Our community has a plan.

Other Questions

I’ve Heard That Some Communities Have Had Bullying and Discrimination Towards Asians. What Can We Do?

It’s important for students, staff, and parents to separate facts from fear. Guard against stigma by knowing the facts and only getting information from reliable sources. There are a lot of things on social media and in the news that are not rooted in science and are offensive, demeaning, and racist. Encourage everyone to keep their attention on the facts. Contact your school if you have specific concerns about bullying or bias. For questions about exclusion of students or staff who have traveled or their family members, or if someone self-reports travel or illness, contact the health district (434-972-6219 or 434-972-6261).

What About Facilities Rentals for the Schools and the Performing Arts Center?

What About Facilities Rentals for the Schools and the Performing Arts Center?

After Sunday, March 15, we will end facility rentals until further notice. We are sorry for the inconvenience and challenge that this presents.

How Can I Suggest a Topic or Correction for this Page?

How can I Suggest a Topic or Correction for this Page?

Email cheukb1@charlottesvilleschools.org with suggestions for this page. We want this page to be useful.

For specific questions about your situation, call your the your primary care provider, the health department at 434-972-6261, or your school.

How Can I Learn More about Coronavirus (Nationally or Locally)?

How Can I  Learn More about Coronavirus (Nationally or Locally)?

If you have questions about your child’s attendance at school, please contact the school directly.

Links and a local and state hotline are below. You can also turn to your health-care provider for specific questions or reach out to the  Thomas Jefferson Area Health District hotline at  434-972-6261.

  • Information on coronavirus from the Center for Disease Control (CDC)
    • This includes information on how the disease spreads, the latest numbers of American diagnoses, and more.
  • Travel recommendations from the CDC
  • Virginia coronavirus information from the Virginia Department of Health
  • Telephone hotline operated by the Virginia Department of Health: 877-ASK-VDH3.
  • Telephone hotline number for the local health department:  434-972-6261.

Where’s the Original Version of this Page?

Where’s the Original Version of this Page?

This page has been updated to focus on information relevant during our school closure. The original page can be found here.

Other Resources:

coolage of Otey, Hubbard, Cuomo with "staff hellos and farewells" written on it

Staffing Updates June 2020

Charlottesville Schools Announces Three Appointments

Charlottesville City Schools announced three key administrative hires today: Dr. Katina W. Otey will become Chief Academic Officer, Dr. Keith P. Hubbard will become Director of Human Resources, and Mr. Pat Cuomo will become Director of Technology.

“We are so pleased with these hires and the strong pool of candidates that they represent,” noted Dr. Rosa S. Atkins, superintendent. “The people who are leaving these roles have left big shoes to fill, and we are confident that these new hires will build on past good work and take us into a new chapter.”

Katina Otey portraitDr. Katina W. Otey, formerly Director of Elementary School Leadership for Chesterfield County Public Schools, will be the Chief Academic Officer. This position is a renaming of the current Assistant Superintendent position held by Jim Henderson, who is retiring this month after 45 years with Charlottesville City Schools. Dr. Otey brings varied experiences to this role, including principal, assistant principal (AP), teacher, and equity team chair. She also holds degrees and endorsements from Virginia Tech, U.Va., and VCU.

Keith Hubbard portraitDr. Keith P. Hubbard will serve as Director of Human Resources, succeeding interim director Dr. Diane Behrens. Dr. Hubbard comes from Newport News Public Schools, where he has served as Director of Elementary School Leadership since 2013. He brings decades of educational experience in the role of principal and others, and he brings a strong background in leadership and instructional coaching, teacher retention, school culture, observation/feedback and more. He holds degrees from George Washington University and Norfolk State University.

Pat Cuomo portraitMr. Pat Cuomo will become Director of Technology as Jeff Faust becomes Executive Director of Technology in Chesapeake Public Schools. Mr. Cuomo has served as principal of Charlottesville’s Greenbrier Elementary since 2016 and has worked in Charlottesville Schools since 2011. Mr. Cuomo holds a master’s degree in instructional technology as well as additional coursework in data analytics. Mr. Cuomo has formerly worked as a teacher, AP, technology trainer, and tech integrator in public schools. His degrees and certificates were earned at Molloy College (NY), New York Institute of Technology, and Virginia Commonwealth University.

“As we welcome these colleagues to new roles, we also want to say thank you to the talented and dedicated folks they are succeeding,” continued Dr. Atkins. “To Diane Behrens, we want to say thank you for returning to our division to help during a transitional time. To Jeff Faust, we want to honor you for your visionary leadership that has earned national recognition. And to Jim Henderson, there is no way that we as a division or community can adequately express our appreciation for more than four decades of outstanding service to Charlottesville City Schools. Best wishes to all of you and thanks for your leadership and planning, which will be tremendously helpful to these leaders who are continuing and building upon your good work.”

Cville Schools logo

Statement in Response to the Death of George Floyd from the Charlottesville School Board and Superintendent

May 31, 2020

Dear staff, families, and students —

As a School Board and Superintendent, we write today in the midst of national strife as we feel outrage and grief over the senseless loss of George Floyd, the latest Black man to have his life taken by a police officer. Let it be clear, racism and the abuse of power diminish our entire nation and threaten the potential of every Black boy or girl, man and woman.

More than reactively condemning these repeated tragedies, we must work to prevent the next one. We are unafraid and prepared to do unprecedented work to push back against hatred, discrimination, and violence until the misalignment of power and force are reigned in. Equity work in our schools and community demands that we look in the mirror and take further actions to ensure justice and better outcomes for Black students, staff, and families.

Without justice, we will not find true peace or civility. We stand with our brothers and sisters in calling for better protections for our neighbors — and ourselves.

Paraphrasing Dr. King, we know that we have too long ignored injustices or we have tolerated them for the sake of tranquility and status quo. Our nation has allowed a culture of death and despair, which in turn provokes riots. Let us no longer postpone true equity; let us listen to the voices that remind us that the promises of freedom and justice have not been met. And after listening, let us work toward the social justice and progress that will promote our mutual and interdependent prosperity.

Finally, we want to extend care to all who are experiencing anger, heartbreak, fear, and trauma as they process Mr. Floyd’s death, knowing that it could have been or could one day be their own husband, uncle, brother, cousin, son, grandson, or student. We remind you that our schools and our community offer resources for coping. Please see below or visit our website for links and telephone numbers.

Have a good night and take care.

Dr. Atkins, Superintendent
Jennifer McKeever, School Board Chair

Resources:

  • Everyone, especially those in need of urgent care: Region Ten
    Need immediate counseling? If this is an emergency, call 911. Otherwise, you can call Region Ten at any time at 434-972-1800 or 1-866-694-1605 for help or more information.
  • Students: school counselors — send them an email to set up a time.
  • Staff: Employee Assistance Program — visit https://uvafeap.com/
  • Resources for Talking with Children about Race (compiled by Charlottesville City Schools Counselors in August 2017)
photo of two pears with hearts cut out. Courtesy Unsplash/Esther Wechsler

Important Food Updates: Summer Meal Delivery and New Benefit

graphic for summer meal delivery

Update: Meal delivery will stay the same during the summer

Our nutrition staff will continue to prepare the foods, and the City’s Parks/Rec staff will help volunteers and deliver (with the help of bus drivers, of course!)

Questions about the P-EBT Card

You can learn more about this state program by visiting their web site. If you have not received your  benefit, you can call them at 804-726-7000.

More Information about this Pandemic EBT Program

This new state benefit — called the “Pandemic Electronic Benefit Transfer,” or P-EBT — is a temporary food benefit available to families with children who qualify for free or reduced-price meals. It is made possible by The Virginia Department of Social Services and the Virginia Department of Education. The aim is to assist families during the COVID-19 pandemic.


Weekday Meal Delivery at Locations Throughout City, 11am-noon

Charlottesville City Schools is delivering breakfast/ lunch bags to children up to through CHS. The Monday/Wednesday deliveries will be available from the hours of 11am-noon at locations throughout the city.  Families can go to the location that is closest to them. Parents are not required to be present in order for their child to receive a bag, but it is helpful since children will be carrying multiple days’ worth of food — bring an adult or at least a backpack.

We are required to follow federal guidelines for food delivery. Therefore:

  • Each bag is designed to serve  one school-aged child for several days
  • One bag per child age 18/CHS and under — the child must be present to claim the bag
  • If your child cannot come to the site, let your server know
  • One bag per child per delivery day (though bags will contain multiple days’ worth of food)

Food Delivery Sites and Routes (with two new stops)

Food Delivery Sites and Routes

These sites are subject to change as we learn more about what works best. Last updated: 03/26/20 at 4:15pm

 

Monday and Wednesday (children will receive multiple days’ worth of food).

Five stations will offer hour-long service in one location:

  1. Friendship Court – 418 Garrett St
  2. Greenstone on 5th – 746 Prospect Av
  3. Hearthwood Apartments  – 2111 Michie Drive
  4. Jackson-Via Elementary School – Parking Lot / Bus Loop 508 Harris Road
  5. Westhaven – 801 Hardy Drive


Five buses will make routes through other neighborhoods throughout the city:

  1. Route 1 (Johnson Area)
    • Stop 1 11:00 AM 6th St SE @ Bolling Avenue
    • Stop 2 11:15 AM Elliott Avenue @ Burnett St
    • Stop 3 11:30 AM Cherry Avenue @ Hanover St
    • Stop4 11:45 AM Bailey Avenue @ Orangedale Avenue
    • NEW: Stop 5 11:55 AM 806 Prospect Ave
  2. Route 2 (Jackson-Via Area)
    • Stop 1 11:00 AM 6th St SE @ Rougemont Avenue
    • Stop 2 11:15 AM 1st St S @ Lankford Avenue
    • Stop 3 11:30 AM Ridge St @ Brookwood Drive
    • Stop 4 11:45 AM 5th St SW @ Cleveland Avenue
  3. Route 3 (Burnley-Moran Area)
    • Stop 1 11:00 AM Nicholson St @ Bennett St
    • Stop 2 11:15 AM Holmes Avenue @ Elizabeth Avenue
    • Stop 3 11:30 AM St. Clair Avenue @ St. George Avenue
    • Stop 4 11:45 AM 323 Riverside Avenue
  4. Route 4 (Venable Area)
    • Stop 1 11:00 AM Wayne Avenue @ Cedar Hill Rd
    • Stop 2 11:10 AM 2204 N. Berkshire Rd
    • Stop 3 11:25 AM Rose Hill Drive @ Madison Avenue
    • Stop 4 11:35 AM Forest St @ Concord Avenue
    • NEW Stop 5 11:40 AM Rose Hill Drive @ Charlton Ave
    • Stop 6 11:45 AM Venable Elementary @ Gordon Avenue
  5. Route 5 (Burnley-Moran and Clark Areas)
    • Stop 1 11:00 AM Meade Avenue @ Meade Park
    • Stop 2 11:15 AM Carlton Avenue @ Nassau St
    • Stop 3 11:30 AM Rives St @ Hampton St
    • Stop 4 11:45 AM Rougemont Avenue @ Meridian St.

Volunteer Information: NEED VOLUNTEERS FOR 4/27 AND BEYOND

Illustration of an adult hand helping a child hand

We have a need of volunteers for Monday, 4/27 and beyond (deliveries are Mondays and Wednesdays).  Volunteers should arrive at the correct location at 10am to help load (lifting required of most volunteers). They should be done by  12:30pm.  Thanks to CIty Schoolyard Garden for their assistance with this effort.

Safety note to volunteers: buses are sanitized nightly. Volunteers are limited to allow for safe distances during transportation.

Details & Sign-Ups for Volunteers


Si tiene preguntas acerca de las escuelas de Charlottesville, llame a nuestra línea telefónica en español al 434-245-2548. Un profesor de español le devolverá la llamada.

Para leer este sitio web en español, indica “Translate” (traducir) en la parte por encima de la página y escoja Spanish.

Google Translate:

This website can be translated into Google-supported languages:

See top-right corner.

screenshot of CCS web site with translate circled in the top-right corner (to show the translation capability of the web site)Screenshot of CCS web site on cell phone with "translate" circled in the upper right corner (to show how to ranslate this site into other languages)

graphic of CHS graduation announcement, June 4, 2020 7pm on Facebook

Graduation 2020

Charlottesville City Schools proudly celebrated the 285 Charlottesville High School graduates in our 2020 Charlottesville High School Virtual Graduation Ceremony video on June 4, 2020.

Links to Cap and Gown Portraits from “Victory Lap” Event

These beautiful portraits  may be downloaded for free thanks to CHS photography teacher Rachel Wilson!

2020 CHS Graduation Excerpts Quick Links

Full Video and Details

Details about Graduation Video , Victory Lap, and Senior Celebrations

A first for the city schools, the virtual graduation experience not only included the traditional elements expected of a typical high school graduation such as student speeches and the presentation of graduates, but it also include scenes from the unique Victory Lap event held on May 14 and 15, student musical performances and members of the CHS Orchestra, and a few surprises that surely inspired the community.

“We hope that these alternate plans for graduation show that we love our young people,” said Superintendent Dr. Rosa Atkins. “We have pulled out all the stops to honor this year’s senior class. Despite the challenges our country is facing, these graduates deserve to be celebrated.”

CHS Principal Dr. Eric Irizarry added, “I am so proud of these students. They have modeled resilience in the face of challenges, and we believe this video pays tribute to their spirit and community.”

The graduation video can also be seen on Facebook.com/cvilleschools, the Charlottesville City Schools YouTube channel, and Comcast Channel 14. (The City will reshow the program weekly on Tuesdays and Thursdays at 7:00 p.m. and Saturdays and Sundays at 5:00 p.m.)

In addition to the virtual graduation, CHS grads have been celebrated in the following ways: featured in The Daily Progress’s annual graduation section featuring area graduates, provided with annual senior t-shirts, presented with specially-designed CHS lawn signs for families to display in honor of their grads, and honored in several social media campaigns to support and recognize each member of the class and their plans beyond high school. Seniors will receive their diplomas in the mail later this summer.

Thanks and Acknowledgments

The Victory Lap event, this graduation video, and other senior celebrations have been a labor of love — but still a labor!

  • Thanks to the division-level graduation planning team: Rosa Atkins, Beth Cheuk, Aaron Eichorst, Jim Henderson, Eric Irizarry, Gertrude Ivory, and Krissy Vick.
  • The CHS-level graduation planning team: David Becker, Teresa Bryant, Will Cooke, Ryan Devlin, Jason Hackworth, Stacey Heltz, Eric Irizarry, Rodney Redd, Laura Thomas.
  • Other CHS and CCS staff who played a role:
    • Nathan Alexander for painting our incredible mural!!!
    • David Becker for stage design and set-up
    • Beth Cheuk and Krissy Vick for graduation video, social media love, portraits hung at Victory Lap
    • Will Cooke for stage-setting and organization of speakers and Austyn Nowell
    • Laura Thomas for creating the graduation program and assisting with music
    • Maddie Bryant, Emily Cookson, Jessica Genovese, Brandi Underwood, and Liz Wachter for assistance gathering senior portraits, checking names, and more
    • Carol Freeman, Hannah Dowdy, SE Hart, Brianna Hill, Melanie Key, David Wilkerson for assistance in encouraging and tracking our seniors as they crossed the finish line to graduation!
    • Hannah Helm and The Chain photographers for supplying yearbook photography
    • Kevin Martin for accounting help,
    • Terrell Mumford for stage videography assistance,
    • Rodney Redd as graduation stage emcee and DJ
    • Matt Shields (with Jack Timmons ’19) for aerial photography,
    • Dave Stipe for audio engineering,
    • Liz Wachter for the great Decision Day video and so much more,
    • Rachel Wilson for portrait photography,
    • Teachers who contributed old photos, especially Crystal Beasley, Beth Gehle, and Leslie Hunter.
    • SO MANY CHS and CCS teachers, staff, and Board members for cheerleading and general assistance
  • Other community members and organizations who played a role:
    • Our student speakers and musicians! The following students participated in the “Pomp and Circumstance” ensemble:  Alice Owen, Jamila Pitre, Elisabeth Scharf, Amara Green, Schuyler Barefoot, Ben Brantley, Koran Klubock-Shukla, Eli Chancey and Reid Dodson, and Sara Meyer; Schuyler Barefoot produced that segment.
    • Lori Shinseki, who edited our beautiful video!!!!!!! And also her son, Jack Heaphy ’20  for his production feedback and help gathering photos and videos!
    • Preston Willett of CBS 19 for his generous assistance tracking down and supplying film
    • CBS 19, The Daily Progress, NBC29 for photo and video
    • Michael Cheuk for Victory Lap general photography and Thea Cheuk for graphic design
    • Casey Eriksen for stage design and set-up assistance
  • If we forgot you, please let us know! Email goodnews@charlottesvilleschools.org. Please blame our heads, not our hearts.

Victory Lap Event (Walk the Graduation Stage on May 14-15)

Families, thanks for participating in our Victory Lap!  This drive-through event featured school-related selfie stations, and it finished with seniors walking across the graduation stage documented by a professional photographer and videographer for our graduation video. Find several photo albums on Facebook!

CHS senior celebrations graphic, showing 3 CHS seniors

 

Senior Surveys

Part of your Final Steps at CHS is to fill out two Senior surveys.These surveys are filled out every year by CHS graduates. They help give information for our counseling, CTE, and College advising departments. Please complete these surveys here: https://forms.gle/XXmLkDAQWPh6cVZDA  & https://advisingcorps.link/IgF2I0

Decision Day Virtual Event

Thanks to Ms. Liz for this lovely experience!. Follow @BKN2college on Instagram.

Logo for Buford Trojans

Buford Distance Learning Resources

Logo for Buford TrojansThese resources will answer some of your Buford-specific questions about learning. We have also posted a Frequently Asked Questions page about distance learning at Charlottesville City Schools.

To start working on learning activities, students should log into Canvas. For help with learning activities or how to log in, please contact your teacher by email. Office hours are listed below.

April 2020 News and Highlights

A Word from Superintendent Dr. Rosa Atkins

Photo collage of staffDear staff, family, and community:

When I first thought about a column for this month’s “News and Highlights,” I thought that it would be all news and no highlights. During this pandemic, we are focused on finding solutions and passing the information along to you. So, yes, there is a lot of news in this email.

However, I also realized that even in this challenging time, we have a lot of highlights, too! Can we give a virtual round of applause to the custodial staff who kept our students and staff safe prior to the closure? (And they continue to keep our remaining in-office staff members safe, too!) Let’s give a shout-out to our nutrition team and so many volunteers and partners for establishing fully functional neighborhood-based student meal delivery program on DAY TWO of our closure! Each week, they serve more than 7,000 meals! Let’s also recognize our IT team — they are getting our last students connected with chromebooks and connectivity. (And let’s also recognize them for putting us in such a strong position BEFORE the crisis — Cville Schools has previously won national recognition for the strength of our tech planning and execution.) And of of course, I want to thank our principals, teachers, counselors, social workers and so many more for their continued focus on students’ learning and well-being.

So read on. You’ll find “news you can use.” You’ll also find some much-needed smiles and inspiration. During this time, remember to stay safe. Stay connected. And let’s keep learning!

Dr. Rosa Atkins

 

CHS Engineering teacher Matt Shields using CHS lab to make PPE for health care workers.

Responding to the pandemic, CHS Engineering teacher Dr. Matt Shields has made protective equipment for area health professionals. Using the school’s lab and 3-D printer, Shields has made hundreds of items such as face masks and “ear savers” to make continual mask-wearing more comfortable. Students have helped tweak designs — and have seen the truth in Shields’ philosophy that “engineers make the world a better place.” Find details here.

HELPING YOUR STUDENT LEARN THIS YEAR 
Cover of Pre-K Learning book.Last week, we began teaching NEW material to our students. We have posted learning/family resources and a learning FAQ. If your family needs a chromebook or internet access, contact your principal. Learning books for Pre-K to grade 1 have been mailed — contact your school if you didn’t get one. Grades 2-4 are using Chromebooks to check SeeSaw. Grades 5-8 are working in Canvas. (Walker has a learning site set up as a gateway.) We are de-emphasizing grading, and SOLs have been cancelled. Instead, we are focused on preparing students for the fall. This video explains more. Teachers have been reaching out to families — if they haven’t been able to reach you, please contact your school!

QUESTIONS ABOUT SUMMER SCHOOL AND FALL
illustration of sun and leaves with words "summer school/fall learning"There is still a lot up in the air, both regarding coronavirus and plans for future instruction on the local, state, and federal levels. Summer school is likely to be online, although if it is safe to go face-to-face, we will try to do so. Stay tuned also about a virtual “Freedom School” summer partnership with UVa’s Curry School for elementary students. For the fall, we are making a Plan A (for face-to-face instruction) and Plan B (for distance learning if schools are still closed). One way or another, we will be ready to help your students learn.

TAKING CARE OF OUR STAFF
Ralph Taylor of the Burnley-Moran CLASS programDuring the closure, we have prioritized our staff by paying all contract employees such as instructional assistants and nutrition/custodial staff. CLASS employees are being paid through the CLASS budget (which has been helped by families generously donating a month or even more of their spring payments). School bus drivers and crossing guards are being paid by the City. Hourly employees such as part-time nutrition staff are being paid as work is available. We hope to continue supporting all of these employees, but we are also aware that future budget cuts will impact our spending plans.

TAKING CARE OF OUR STUDENTS
Photos of students and staff using video conferences to #stayconnectedCCSFace-to-face classes may be cancelled, but our teachers, counselors, and staff are still finding ways to connect. From a simple phone call to teacher parades to distributing books for our students to staff read-alongs (or even puppet shows) to a virtual theater cabaret and an online art show, we are making connections. Some principals are maintaining routines by posting school-wide meetings or daily/weekly announcements, complete with the pledge and honoring birthdays. In addition to teachers’ office hours, counselors are holding office hours and setting up appointments. Region Ten is also providing key supports. We’ve posted mental health resources on our learning page.

MORE LEARNING RESOURCES
Logo for TV Classroom lessons led by Virginia teachersOur teachers and instructional coordinators have done a great job of pulling together distance learning curriculum. But the state is also providing options that might help your family. Working with the state, PBS stations in Virginia are showing teacher-led lessons on weekday afternoons on station 41.2 or Comcast 265 or 1146. From 1-2pm are K-3 learning segments, and from 2-3pm, episodes teach algebra and life science. Starting April 27, from 3-4pm, the network will offer an AP prep week. The public media network has also upped its educational programming in other ways.

WHAT ABOUT GRADUATION?
Class of 2020 Celebrating our Seniors graphicDuring this disruptive season, we have a special place in our hearts for the Class of 2020. Given the continued cancellation of public events, we are brainstorming other ways to celebrate our seniors. For starters, we’ve made a CHS-themed “I ♥ a Senior” frame for your Facebook profiles, as well as some Cville Schools “In This Together” frames for all our families. (You can find these frames on our Cville Schools and CHS Facebook pages.) We’re also rolling out some other celebrations as we look ahead to more formal virtual celebrations later this spring. We’ll keep you posted!

WHAT ABOUT KINDERGARTEN REGISTRATION?
Staff and K student hug at Greenbrier's kindergarten camp 2019Another favorite event was cancelled this April — when our future K students and their families come see the school, meet the teachers, and bring required paperwork. We’re so sorry to miss this special occasion, but online forms have been posted here, and we’ll keep you updated about how to get the required documents to us. We’re also thinking about the more important part — how to connect kids and teachers.

SCHOOL BOARD NOTES
Cville Schools official logoThe School Board held its first virtual meeting in April, as a response to the closure. Staff provided updates in all areas relating to the coronavirus closure. Find more School Board information, including agendas, minutes, and livestream video. You can find a similar update by watching the April 14 episode of Cville 360, a new government news program. The next meeting will be held May 7, also virtually. Tune in on Facebook at @CvilleSchools.

UPCOMING EVENTS AND IMPORTANT LINKS
illustration of calendarOngoing: Preschool applications. Find info online.
Coming soon: Online registration for kindergarten See details.
5/7 School Board Meeting (virtual), 5pm
6/4 CHS Virtual Graduation, 7pm

Key Links: Coronavirus Closure landing page ♦ Food/ Volunteering Information ♦ Learning/ Family Resources ♦ Learning FAQ 

More Looks at Cville Schools

Burnley-Moran teacher Ernest Chambers virtually leading the Avocado Dance

Burnley-Moran gym teacher Ernest Chambers connected with students virtually for a run-through of a school favorite, the Avocado Dance. Don’t miss the video!

Girls' indoor track state champs in 4x400 relay

In March, the girls’ indoor track team had a big day, earning two relay state championships! The 4×200 was run by E. Schock, M. Packer, E. Burns, A. Ventre. The 4×400 (shown above) was run by Packer, Ventre, L. Hoskins, and K. Van Der Pluijm. The team earned 4th overall with many students placing. We’re so proud!

Buford staff holding books as part of their video celebrating reading

Buford staff virtually teamed up to bring a smile and encourage their students to keep reading and learning. Watch the video here.  For more fun videos and to see glimpses of our learning tools, follow us on Facebook, Twitter, Instagram, or YouTube.

Find more info and events on on our website, social media, or our Google calendars!

Find us on the web at charlottesvilleschools.org

Registration Forms coming soon

COMING SOON: The 20-21 New Student Forms for kindergartners who don’t currently attend preschool in Charlottesville City Schools. We hope to posted them around April 20-24.

PRÓXIMAMENTE: Los 20-21 Formularios de nuevos estudiantes para estudiantes de kindergarten que actualmente no asisten a preescolar en las escuelas de la ciudad de Charlottesville. Esperamos publicarlos alrededor del 20 al 24 de abril.