Charlottesville City Schools Continuity of Learning Plan SPRING BREAK: APRIL 6-10, 2020 PHASE 2: March 23-April 3 PHASE 3: April 13-June 3 1 • Establishing meal service • Distributing Chromebooks for families of 2nd- to 6th-graders • Planning exploratory learning activities and long-term framework • Online exploratory activities or review modules posted • Teachers making connections with students via phone, email, and learning programs • No new material presented (per state guidelines) • Continued meal and tech deliveries • New curriculum covering core curriculum presented online or via printed materials (K-1) • Continued meal and tech deliveries • Note: We will continue to revise this plan to respond to changing circumstances, state guidance, and best practices. 2 Note to Families: Our IT team has been busy helping families get computers and solve connectivity issues, and our teachers have been reaching out through phone, email, and online learning programs. If your student has not been able to connect with your teacher, please contact your school via phone or email. We want to help your student continue learning. 3 PHASE 1: March 16-20 LEARNING LOGISTICS EXPLORATORY LEARNING NEW LEARNING April 2020

Learning FAQ

Charlottesville City Schools Continuity of Learning Plan SPRING BREAK: APRIL 6-10, 2020 PHASE 2: March 23-April 3 PHASE 3: April 13-June 3 1 • Establishing meal service • Distributing Chromebooks for families of 2nd- to 6th-graders • Planning exploratory learning activities and long-term framework • Online exploratory activities or review modules posted • Teachers making connections with students via phone, email, and learning programs • No new material presented (per state guidelines) • Continued meal and tech deliveries • New curriculum covering core curriculum presented online or via printed materials (K-1) • Continued meal and tech deliveries • Note: We will continue to revise this plan to respond to changing circumstances, state guidance, and best practices. 2 Note to Families: Our IT team has been busy helping families get computers and solve connectivity issues, and our teachers have been reaching out through phone, email, and online learning programs. If your student has not been able to connect with your teacher, please contact your school via phone or email. We want to help your student continue learning. 3 PHASE 1: March 16-20 LEARNING LOGISTICS EXPLORATORY LEARNING NEW LEARNING April 2020We will use this page to answer questions about our Continuity of Learning plan for the spring.  A separate learning resources page gives information about curriculum and more.

After a several weeks of offering review and exploratory learning online, on April 13 we will be begin teaching new content.

To better understand our plan for grading and learning for the remainder of the 2019-20 school year, here is a short video with important details:

For all students, if you have not been in contact with your teacher, please reach out to your school. We want to help you keep learning during this time.

Elementary Questions

How much time should we spend on learning each day?

illustration of clock faceRecommended daily times for instructional activities for K-1st grade

  • Literacy: 20 minutes
  • Math: 20 minutes
  • Science or Social Studies: 20 minutes
  • Specials-Fine Arts/Physical Education/Spanish: 20 minutes

Recommended daily times for instructional activities for 2nd-4th grade

  • Literacy: 40 minutes (including independent reading time)
  • Math: 20 minutes
  • Skill Practice in Reading or Math (Dreambox, word analysis, phonics): 20 minutes
  • Science or Social Studies: 20 minutes
  • Specials-Fine Arts/Physical Education/Spanish: 20 minutes

Did I hear that you’re mailing a workbook for K-1 students?

illustration of workbook and pencilYes, the learning books will go into the mail during spring break (April 6-10), and they are a daily guide to help our K-1 students stay on track.

If you don’t receive one by April 15, please contact your school. We will not post PDFs of the learning books due to copyright issues, but if you need an electronic version, email cheukb1@charlottesvilleschools.org.

What if my family doesn’t have a Chromebook/internet connection?

illustration of laptop and wifiIf you still need a Chromebook or help with accessing the internet, please reach out to your principal.

Will there be SOL tests this year?

The state has received a federal waiver, so there will be no SOL tests this spring. But remember — SOL tests were never the priority. So let’s keep learning!

Will children be retained a year due to this closure?

Illustration of student showing growth, moving higher on stepsAll students should  advance to next course sequence or grade level unless  retention was planned prior to March 13.

Can I get tutoring or other help for my child?

Teachers are maintaining office hours to be available to answer questions or suggest further resources. If you feel like you need additional support, please let your teacher know.

Grades 5-8 (Classes not for High School Credit)

How much time should we spend on learning each day?

illustration of clock faceRecommended weekly times for instructional activities for 5th-6th

  • Literacy: two 60 minute lessons per week
  • Math: two 60 minute lessons per week
  • Science: two 60 minute lessons per week
  • Social Studies: two 60 minute lessons per week

Recommended weekly times for instructional activities for 7th-8th

  • Literacy: two 45 minute lessons per week
  • Math: two 45 minute lessons per week
  • Science: two 45 minute lessons per week
  • Social Studies: two 45 minute lessons per week

What if my family doesn’t have a Chromebook/internet connection?

illustration of laptop and wifiIf you still need a Chromebook or help with internet connectivity and have not yet spoken with your principal, please reach out to your principal.

Will there be SOL tests this year?

The state has received a federal waiver, so there will be no SOL tests this spring. But remember — SOL tests were never the priority. So let’s keep learning!

Will children be retained a year due to this closure?

Illustration of student showing growth, moving higher on stepsAll students should  advance to next course sequence or grade level unless  retention was planned prior to March 13.

What about grades?

For questions about grades, see section at bottom of page.

Can I get tutoring or other help for my child?

Teachers are maintaining office hours to be available to answer questions or suggest further resources. If you feel like you need additional support, please let your teacher know.

Students (Non-Seniors) Taking Classes for High School Credit (at CHS or Buford)

How can I check my grade status for my classes?

Current Overall Grades will be calculated based on grades earned through March 13. For CHS students, grades will be updated and posted in PowerSchool by 4:00 pm, Tuesday, April 14, so that parents and students can view their grade status. Buford will communicate a schedule later.

If I’m not on track to pass my class(es), what do I do?

illustration of laptop and wifiShort answer: Complete online Continued Learning Modules by May 22 at 4pm. And keep turning in make-up work! The learning modules will be available in Canvas starting April 13. They’ll be updated every two weeks.

Long answer: Students who were NOT passing the course as of March 13th must complete Continued Learning Modules in Canvas in order to pass the class. These modules will be posted every two weeks in Canvas to give students flexibility in engaging with these learning opportunities. Continued Learning Modules will be designed to cover important material that will help students be prepared for the next school year and/or subsequent courses. These opportunities will be provided by teachers via Canvas beginning April 13.

Teachers are maintaining office hours to be available to answer questions or suggest further resources. If you feel like you need additional support, please let your teacher know.

What if I can’t get this done by May 22?

We recognize that students are facing many challenges. Please reach out to your counselor or teacher so that we can make a plan to support you and your learning.  Students who have not completed modules by May 22 will receive an Incomplete and will be given support during the summer 2020  or at the beginning of the school year to complete the goals.

What about the SOL test for my class?

Short answer: The state has waived the SOL test, so make sure you are passing the class. If not, be sure to complete the learning modules.

Long answer: Students enrolled in a high school credit-bearing course with an associated verified credit (SOL) will earn a Locally Awarded Verified Credit (LAVC) through the waiver process upon completion of the class. Buford/CHS faculty will be identifying these students and providing them with next steps. Students that do not complete LAVC requirements will not receive credit or grade until Continued Learning Modules are completed.

What if I’m on track to pass my class(es)?

Short answer: You might be done with your class requirements, but we want to make sure that you’re prepared for next year. Starting on April 13 in Canvas, we are providing Continued Learning Modules (every 2 weeks) for you to complete (turn in by May 22 at 4pm). This will give you structure, help you stay connected to others, and make sure that you are ready for next year.

Long answer: Students that were PASSING the course as of March 13th will receive A in the class. Continued Learning Modules are recommended and designed to cover important material that will help students be prepared for the next school year and/or subsequent courses. These modules will be posted every two weeks in Canvas to give students flexibility in engaging with these learning opportunities. These opportunities will be provided by teachers via Canvas beginning April 13. The deadline for completing Continued Learning Modules is May 22nd at 4 p.m.

What about grades?

For information about grading, see the grading questions at the bottom of this page. For Dual Enrollment grades, see Dual Enrollment, below.

What about Dual Enrollment Classes?

Keep logging in and completing your learning assignments for your DE classes. Dual Enrollment courses will follow grading guidelines that are provided by Piedmont Virginia Community College. Dual Enrollment teachers will communicate the most up-to-date guidance on grades with their students.

Resource: Piedmont Virginia Community College COVID-19 Updates

What about Advanced Placement classes?

Keep logging in and completing classes and using resources to prepare for the AP tests. Remember, college credit for AP classes is not awarded based on class grades — it comes from students’ performance on the AP exams. Click here for more information about AP testing. 

Questions for Seniors

How can I check my grade status for my classes?

Current overall grades will be calculated based on grades earned through March 13. Grades will be updated and posted in PowerSchool by 4:00 pm, Tuesday, April 14, so that parents and students can view their grade status.

How do I know if I’m on track to graduate?

School counselors are already reviewing transcripts and graduation requirements to create clear paths toward graduation. Beginning after Spring Break, school personnel will be confirming graduation status, end-of-year grades, and necessary next steps with members of the senior cohort. Messages will be communicated by phone, email, mail and/or Canvas after Spring Break.

If I’m not on track to graduate, what do I do?

Short answer: Complete online Continued Learning Modules by May 22 at 4pm and check with your counselor about any other requirements. If you have make-up work you can turn in, that will also help move you into the “passing” column. The learning modules will be available in Canvas starting April 13. They’ll be updated every two weeks.

Long answer: If the senior did NOT have a passing Overall Grade (61%) as of March 13, they must complete Continued Learning Modules in Canvas in order to pass the course. These modules will be posted every two weeks in Canvas to give students flexibility in engaging with these learning opportunities. Completion of the Continued Learning Modules will allow students to complete the course and graduate.  These opportunities will be provided by teachers via Canvas beginning April 13.

Teachers are maintaining office hours to be available to answer questions or suggest further resources. If you feel like you need additional support, please let your teacher know.

What if I can’t get this done by May 22?

We recognize that students are facing many challenges. Please reach out to your counselor or teacher so that we can make a plan to support you and your learning.  Students who have not completed modules by May 22 will receive an Incomplete and will be given support during the summer 2020 to complete the goals.

What if I’m missing a verified credit or other state requirement?

Short answer: If you are missing a verified credit or other state requirement, please get in touch with your counselor. We and the state of Virginia have a plan for you.

Long answer: Students enrolled in a high school credit-bearing course with an associated verified credit (SOL) who need a verified credit (SOL) to meet diploma requirements, will earn a Locally Awarded Verified Credit (LAVC) through the waiver process upon completion of the modules. CHS faculty will be identifying these students and providing them with next steps.Students that do not complete LAVC requirements will not receive credit or grade until Continued Learning Modules are completed. Students who are missing a different graduation requirement should check with their counselor to follow revised state guidance and waivers to help you graduate.

What if I previously passed a class but haven’t passed its SOL yet?

For students who previously passed a class with an end-of-course exam but have not yet passed the associated SOL test, per a state waiver, we will award a locally awarded verified credit (LAVC).

If I’m on track for graduation, am I done with CHS?

Short answer: You might be done with your requirements, but we want to make sure that you’re prepared for next year. Starting on April 13 in Canvas, we are providing Continued Learning Modules (every 2 weeks) for you to complete (turn in by May 22 at 4pm). This will give you structure, help you stay connected to others, and make sure that you are ready for next year — whether that’s college, your first job, job training, the military, or more.

And if you’re enrolled in a dual enrollment or AP class, see those sections below.

Long answer: Students who are on track to graduate in 2020 and who and have a passing OVERALL grade can have the class closed out and completed for the year. Those students will earn the course credit for the class. Seniors completing the class will be provided Continued Learning Modules to ensure they are prepared for their post-secondary plans.  These opportunities will be provided by teachers via Canvas beginning April 13. Continued Learning Modules must be completed by May 22nd at 4 p.m.

For students in DE and AP classes, please see those sections.

What about grades?

For information about grading, see the grading questions at the bottom of this page. For Dual Enrollment grades, see Dual Enrollment, below.

What about Dual Enrollment Classes?

Keep logging in and completing your learning assignments for your DE classes. Dual Enrollment courses will follow grading guidelines that are provided by Piedmont Virginia Community College. Dual Enrollment teachers will communicate the most up-to-date guidance on grades with their students.

Resource: Piedmont Virginia Community College COVID-19 Updates

What about Advanced Placement Classes?

Keep logging in and completing classes and using resources to prepare for the AP tests. Remember, college credit for AP classes is not awarded based on class grades — it comes from students’ performance on the AP exams. Click here for more information about AP testing.

Will there be a graduation?

We are brainstorming ways to honor you. Given that the governor has cancelled public events until June 10, there will not be a large public gathering on the originally scheduled date. If you have ideas for an alternate graduation or other ways to honor our seniors, let us know.

Student Grades

How will grading work?

This is an unprecedented time. We have been encouraged to give feedback but not grades on student work for the remainder of the year.  Therefore:

  • If a student had a passing grade when schools closed on March 13, they will be awarded an A to indicate satisfactory completion of course requirements.
    • If a student did not have a passing grade on March 13, they’ll be given clear steps to complete requirements to earn the A.
    • These grades will appear on the transcript, but they will not count toward the GPA.
  • This system is in place for the 2019-20 year only.

Why an A or incomplete?

  • In 2019-20, we are choosing A or I because we know:
    • Letter grades would be arbitrary and a source of stress during this time when our face-to-face classes are being rapidly transformed into online classes. We also know that some of our students are facing tremendous challenges.
    • In some settings, a P/F grade brings a penalty or stigma. We’re confident that organizations (such as the NCAA) will allow P/F’s for a few years, but we need to protect our middle-schoolers who would carry P/F’s on their transcript in 4 or 5 years when the virus might be long-forgotten. We want to make sure that the decisions we make today will not cause problems for our students tomorrow.
    • These grades will not count toward GPA.
    • This A/Incomplete/F system for the 2019-20 school year will be noted on transcripts.
    • Letting students choose between a pass/fail and a grading system was discouraged by universities (see next question.)
    • If an A sounds unseemly, just consider it as a pass. Many schools across the country are moving to pass/fail systems — some have different names, such as complete/incomplete. The name doesn’t really matter. Among pass/fail frameworks, we chose A/Incomplete to protect our students as young as the class of ’25 from having a pass be a red flag on their transcript.
    • There is no perfect system right now because our situation is far from perfect. School divisions across the country are grappling with this question.

Why not let students choose from a P/F or a letter grade?

  • We spoke with university admissions officers. They encouraged us to make a division-wide policy. They said this would be more fair and less burdensome to our students. In a situation where some CHS students have a letter grade and some CHS students have a P, admissions officers would likely assume that a P was masking a bad grade.
  • Our school counselors point out that putting the decision on families would add stress during this already-difficult time. For a student earning an A, it would be a no-brainer choosing an A on the transcript. But what about a typically straight-A student who earned a B or C? Would a B or C on the transcript be better than a P? These decisions are stressful and complicated under the best of circumstances — and we are not in the best of circumstances.
  • School counselors also note that any space in college recommendation letters that goes to explaining students’ choice of a letter grade or P/F could better be used to describe the student’s strengths.

What about juniors? Aren’t junior-year grades important to colleges?

  • Juniors, we know this is a stressful time for you. We will help you tell your best story to colleges.
  • Schools across the country are shifting to various grading systems this year, many of which are based on a pass/fail framework like this one. Colleges and universities will find ways to recognize students who are a good fit.
  • The teachers and school counselors writing your letters of application will be able to narrate your commitment to learning and your personal gifts well beyond your grades.
  • Our letters of recommendation focus on student strengths, not grades. You have always shown us your strengths — and you can do that this spring, too!
  • Let’s seize this as a mindset shift… you are more than a grade. You are in charge of your learning. Have you mastered the content? Are you preparing yourself for next year? Are you taking care of yourself?