graphic "Return to Learn" first quarter plan 2020-21

Return to Learn plan provides details for back-to-school virtual learning

The 2020-21 school year begins on September 8, 2020 with virtual learning for the first nine weeks. This page is designed to help you and your student(s) get ready and stay tuned.

graphic-page header-Return to Learn plan, 2020-21

Getting Ready!

You can find the latest back-to-school information right here on this page. You can also find your child’s teacher assignments and schedules as soon as they are posted by logging into PowerSchool. Need login help? Call your school.

illustration of translation (different characters)Translation Traducción ترجمة Tafsiri अनुवाद ترجمه

Schools want to connect with families. Translators and interpreters are available. Our web site can be translated with Google. Call or email your school for help.

Si tiene preguntas acerca de las escuelas de Charlottesville, llame a nuestra línea telefónica en español al 434-245-2548. Un profesor de español le devolverá la llamada.

Back-to-school checklist. Click this image to open an OCR PDF of the checlist.
Click the checklist image to show the checklist as a printable pdf.

Illustration of handshakeCome Meet Your Teachers!

From August 24 – September 4, schools will hold Meet and Greets or other events to help teachers and families to connect, problem-solve, and prepare for the year. This is a good time to discuss your family’s particular needs, whether related to learning, social/emotional matters, technology, meals, or more. Your school will reach out with details.

Illustration of lightbulb with heart insideLearning This Fall

We may be online, but school is in! Please prepare now to have a suitable workspace in your home or at another location for your child to learn. You can find school supply lists here.

Unlike the emergency learning this spring, this fall we will follow more traditional models of attendance, classroom participation and assignment completion, behavioral expectations, and grading. If you need help this year — with Canvas, with a curriculum question, with tech support, with internet access for your student — contact your teacher or your school as soon as possible. Schedules are subject to change throughout the quarter.

More Information about Learning, From Canvas to Grades to Office Hours

Canvas, our Online Classroom

All students — and parents/guardians — will have access to Canvas, our online learning system. We’ll also rely on Zoom and many of the same Google tools we have used for many years. Learning will be a combination of synchronous and asynchronous activities. Synchronous learning is live, teacher-guided instruction, such as Zoom video meetings with the whole class or small groups. Asynchronous learning occurs without real-time interaction with the teacher, such as a student working on an assignment.

Table showing school hours. Information is as follows: Elementaries: Monday-Thursday: 9:30am-3pm Friday: 9:30am-12:30pm Walker: Monday-Thursday: 9am-4pm Friday:9am-12pm Buford: Monday-Thursday: 8:30am-3:30pm Friday: 8:30am-11:30am CHS: Monday-Thursday: 9am-4pm Friday: 9am-12pm LMA: Monday-Thursday: 9:30am-3:30pm Friday: 9:30am-12:30pmSchool Hours

School hours are posted here. Students will engage in a mix of live (synchronous) and independent (asynchronous) work during school hours. To know more about your child’s daily schedule, please attend a Meet and Greet or check in with your school or teacher.

Attendance

As in a regular school year, Virginia requires daily student attendance even in an online or remote setting. Students will be expected to attend each day, and attendance will be taken. You can find details about attendance from our learning plan here.  Just as before, please report absences by emailing or calling the school office. Please check with your teacher about making up missed instruction and assignments.

Zoom logoParticipation

Students are expected to participate in Zoom lessons following the school’s schedule.
If students miss a live session, there may be videos or other learning materials to review.

Students are expected to respond to all prompts to learn and engage during instruction.
For asynchronous instruction, students will log in to Canvas and complete the self-guided tasks and assignments.

G Suite logoExpectations

Students will be expected to collaborate on projects and assignments using Canvas, Zoom, and Google tools.

The Code of Student Conduct is still in effect. Teachers can record class sessions following the schools’ policies for using images and recordings for official educational or promotional purposes. No personal use of video/photos is allowed without additional permission.

Students are expected to follow expectations for appropriate language and interaction when interacting through Canvas, Zoom, Google tools, or other programs. Media specialists and teachers will provide students with digital citizenship guidelines (appropriate behavior and expectations in the virtual environment).
All students should follow the “Acceptable Use of Technology” policy.

PowerSchool logoGrades and Assessments

Student work will be graded and teachers will provide regular feedback.
Grades will be available through both Canvas and PowerSchool.
Our emphasis will be on mastering the content.

We will continue to follow state/federal guidelines and at this point will be offering SOL tests this spring along with other assessment tools such as MAP tests.

Office Hours for Teachers

Students and families can schedule an appointment for help or conferencing by emailing their teacher or using the Remind app.

Consider setting up an appointment when your students:

  • miss live class sections,
  • have missing assignments,
  • have scored below mastery on more than one assessment, and/or
  • have questions about the content, their wellbeing, technology, or more.

Learning Plans for Second Quarter and Beyond?

The School Board will be revisiting our learning plan quarter by quarter with a goal of giving families and schools adequate time to respond to any changes. To determine readiness to return to on-campus learning, we must consider external conditions, including local and state health orders and guidance, as well as internal conditions, including facilities preparations, screening and safety protocols (such as our new face covering/mask policy), staffing availability, and program readiness.

We have convened a Covid-19 Advisory Committee to help us plan a safe return to in-person instruction. To start their conversation, they are reviewing and responding to a draft plan. Find more here.

Learning Plans for Second Quarter and Beyond?

The School Board will be revisiting our learning plan quarter by quarter with a goal of giving families and schools adequate time to respond to any changes. To determine readiness to return to on-campus learning, we must consider external conditions, including local and state health orders and guidance, as well as internal conditions, including facilities preparations, screening and safety protocols (such as our new face covering/mask policy), staffing availability, and program readiness.

We have convened a Covid-19 Advisory Committee to help us plan a safe return to in-person instruction. To start their conversation, they are reviewing and responding to a draft plan. Find more here.

Illustration of lunch tray with foodMeals

This fall, we will continue our meal delivery program for students.  Update: the federal government has extended the summer meal plan, so all children through age 18/CHS are eligible for free meals. Deliveries will be Monday through Friday from 11:30-12:30. Or call 434-245-2830.

illustration of laptopTechnology

Schools will provide chromebooks or other devices to students who wish to use a school-issued device. If families use their own devices, we can provide log-in instructions for seamless use. Younger students may receive an ipad or other device. We can help you find a solution for accessing the internet — reach out to your teacher or principal.

illustration of heart and handNeed counseling or community?

Our teachers will be providing regular instruction in social-emotional learning and will work to build a strong classroom community. In addition, Student Services staff has counselors, social workers, student support liaisons, and psychologists available to meet the needs of students and families. Please contact your counselor by calling your school.

Need immediate counseling? If this is an emergency, call 911. Otherwise, you can call Region Ten at any time at 434-972-1800 or 1-866-694-1605 for help or more information.

Illustration of cell phoneStaying in Touch

There are many ways to stay connected, from our new Remind School Communication app to the plain-old email.

Ways to Stay Connected

School direcetory -- click image for printable, OCR PDF
Click image to see printable PDF.
  • Call or email your school (see our printable chart).
  • Check our web site: charlottesvilleschools.org.
  • Follow us on social media for Facebook, Twitter, Instagram, and YouTube.
  • Use the Remind app for a text-like way to get classroom updates and an easy way to text or talk with your teachers. Remind is already in place for some teachers and will be coming soon for all.
  • Create a Canvas log-in to see your children’s online “classrooms,” assignments, grades, and more.
  • Log into PowerSchool to do re-registration forms, see grades/schedules, and check attendance.
    • While you’re in PowerSchool, you can edit how you hear from your principal or the school division through School Messenger (robocalls, emails, texts).
  • Subscribe to our Google calendar. Go to charlottesvilleschools.org/calendar.

Illustration of phone and envelopeNew phone? Change of address?

If you haven’t done your returning student’s re-registration, then please log in to PowerSchool and update this information. If your information changes, please call your school to update your phone, email, or address.

Illustration of employee helping a familyDoes your student or family have specific needs? We want to help.

We’ve always known that our students are unique people with unique needs, and now more than ever, we want to partner with families.

Here are just a few situations where families may need extra support:

We have staff, resources, and procedures to help. Please let us know about your situation and needs — you can start with the trusted staff member of your choice to begin the conversation.

illustration of buildings or townCommunity Partnerships

We value our community partners now more than ever. During this closure, some — such as the Boys and Girls Club and the YMCA, — are using school facilities to offer spaces where students can safely learn. For more information, please visit charltotesvilleschools.org/partnerships.

How Can You Help?

The PTOs of Charlottesville City Schools have launched a CCS Reopening Fund  in partnership with the Charlottesville Area Community Fund. They seek to quickly raise money to help our schools address inequities exacerbated by COVID-19. Please support and spread the word! Their web site is https://www.ccsptofund.org. Thanks to our PTOs for this generous support!

Learn More about the CCS Reopening Fund

illustration of calendarCalendar

Need a copy of the calendar? You can subscribe to our Google Academic calendar (or school or other calendars). Want to see or print a one-pager? And most importantly, will you get your printed calendar with student art? Yes, probably during the first week of school.

Teams/Clubs

CHS will offer athletic competition following VHSL guidelines. Competition is likely to begin in December. Some clubs may also be available either virtually or in person following safety guidelines. Visit gocville.org or call 434-245-2699.

Illustration of facemaskHow to Visit Your School

Many tasks can be handled with a phone call, email, or a message in the Remind app. If you need to visit your school, please make sure you are symptom-free and wearing a mask over your face and nose. While offices will generally be open during the hours of 8am-4pm, please call ahead.

Illustration of four stick figures in circleWant to get informed or involved? Three suggestions:

    • Connect with your school’s PTO — they’re meeting, even if it’s on Zoom. Visit your school web page for details.
    • Follow School Board meetings on the first Thursday of the month at 5pm. Watch on @CvilleSchools Facebook or sign up to speak. For official reminders and notifications, sign up here.
    • Have a special passion? You can follow or join our advisory committees in areas such as  equity, gifted education, school health, and special education.

illustration of arrow pointing upAdult Education

We believe in lifelong learning! Several community resources can help you, from career skills to English lessons.

Guiding Principles

It feels like so much has changed — from our schools to our daily routines. But we keep our eyes on our strategic plan and equity goals, and we remain committed to using equity as our lens for decision-making and problem-solving.

Illustration of volunteering timeVolunteers

During our time of virtual instruction, it is our top priority to keep students safe, and an online-only environment presents unique challenges. We will not be connecting students with tutors or other volunteers who are not employed by the schools. If parents choose to find a volunteer or paid tutor for 1:1 support, we suggest that the parents supervise these sessions.

Illustration of question markMore Questions?

We’ve tried to keep this overview brief and relevant to this moment, but you can always reach out to your school for more details. Our web site also contains much more, from our school policies to student privacy protections to parental responsibilities, just to name three. Other examples include graduation requirements, school budget information, and Virginia’s health insurance for students. To easily find the notifications that we are required to post, visit charlottesvilleschools.org/notifications.