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graphic "Return to Learn" first quarter plan 2020-21

2021-22 COVID and Return to Learn Information

Revised September 21, 2021

Topics on this Page:

Logins/How to Login:

Return to Learn/Return to school plan for Charlottesville City Schools

NOTE: This information is for 2021-22. All information is subject to change based on new information from health experts such as the CDC and emerging best practices.

Top Tools for Families

illustration of school supplies with mask and hand sanitizer plus the words "New Safety Routines and In-Person Agreement."
Click image to review new safety routines.
Image of CCS student daily health screening questions. Click for OCR PDF.
Click image to find the PDF of the Daily Health Screening Questions for Students
"What to do in common COVID situations." Click to find OCR pdf.
Click image to go to Google doc “What to do in common COVID situations,” a guide for families and staff.

Enlaces para información en español:
Acuerdo y Normas de seguridad  |  Evaluador de Salud Diaro  |  Qué hacer en situaciones de Covid


2021-22 Information

This page gives basic information related to COVID and everyday topics for in-person instruction (5 days a week).If you have additional questions, please contact your school.

  • IMPORTANT NOTE ABOUT SCHOOL BUSES: Bus service is very limited due to a shortage of drivers (Click here to read recent coverage of this issue). Please see detailed information in the “Transportation” section below. The City, which manages the student transportation program, continues to try to expand routes.
  • Looking for information about virtual learning? For those students whose applications were accepted to our  virtual program, information is available at charlottesvilleschools.org/virtual. Contact your teacher with questions.

illustration of linguistic charactersTranslation Traducción ترجمة Tafsiri अनुवाद ترجمه

Translators and interpreters are available. Our web site can be translated with Google. Call or email your school for help. You can also text 434-953-1802.

Si tiene preguntas acerca de las escuelas de Charlottesville, llame a nuestra línea telefónica en español al 434-245-2548. Un profesor de español le devolverá la llamada. 

 

Local Health Data Using CDC Framework

We have been working with the state and local health experts to follow local COVID-19 data. See the charts and spreadsheets below for Charlottesville City Schools confirmed cases in 20-21 and 21-22. Note that we report cases even if the staff member or student was remote or not present at school during the period of contagion.

url=”https://docs.google.com/spreadsheets/d/1syQZKdxz1Op1kpoy1pu2DYHs2Tuu2PSDJlxwt2qAgzA/edit?usp=sharing”]See COVID Dashboard Spreadsheet 21-22[/button]

Charlottesville Indicators

Learn about the CDC framework & thresholds for each metric

Find Charlottesville data (load page & select Charlottesville)

Illustration of health safetyMeasures to Promote Safety (Mitigation)

As part of its data metrics, the CDC recommends a number of  mitigation strategies, from masking to ventilation to school-based COVID testing. We will show the  complete list below and give an update.

Details about Safety and Mitigation Measures

Core Mitigation Measures to Support School Openings (CDC)

  1. Promoting Vaccination: We encourage vaccination of all school community members age 12+ and held school-based clinics in the spring. Students can also be vaccinated at the Back-to-School Bash on August 21. The School Board has voted to require staff to be vaccinated, or in cases such as health exemptions, be tested weekly.
  2. Masks and Face Coverings:  Per our masks/face coverings policy, all students, staff, and visitors are required to wear masks covering the mouth and nose inside school buildings and on school buses/at bus stops. For details and exceptions (such as when eating or if there is a medical or other accommodation), please see the policy.  Individuals will be asked to supply their own masks, but disposable masks will be available if an individual has forgotten to bring one. Face shields are also available for students and staff, but they are not a replacement for masks.
  3. Social Distancing to the extent possible (3 feet where possible):  Signage and floor markers will reinforce the furniture placement to encourage 3-foot separation.  Floor decals in halls and markings on sidewalks will show direction and reinforce  spacing.  Signage also communicates one-way directions in stairwells or hallways as needed.
  4. Screening Testing: We will  participate in a state program for regular COVID testing throughout this school year as an additional strategy to promote safety. The tests will be pooled (or grouped); if the group test is positive, the individuals in the group would be tested further. As part of the same state program, we are hoping to offer rapid diagnostic testing for individuals as needed. To sign up or learn more information, click here.
  5. Ventilation: The City is following ASHRAE recommendations to use the highest MERV-rated filters possible for all equipment, coupled with increasing ventilation.  All systems are set for maximum outdoor air at normal occupancy levels.  Any space that cannot use a MERV 13 or 14 filter will be equipped with a portable air cleaner. As weather permits, we will keep windows open. Going above and beyond standard mitigation for K-12 and universities, the City engaged an engineer from Tri-Dim to consult on the best course of action for each building/space and installed UV-C lights and/or bipolar ionization equipment  according to recommendations.
  6. Hand hygiene and respiratory etiquette:  Students and staff will use hand sanitizer upon arrival. Hand sanitizer is available in all classrooms, on all buses, and at all student building entrances, and some classrooms have sinks for handwashing. Schools will teach and  reinforce good hygiene practices such as handwashing,  covering coughs and sneezes, and refraining from touching surfaces when possible.  
  7. Staying home when sick and getting tested: Staff and students will be asked to screen at home daily for COVID-19 symptoms and risk factors such as close contacts showing symptoms. Students will be asked to stay home and contact a healthcare professional if they are symptomatic or if they know of an exposure to COVID-19. Note: fully vaccinated students/staff who are symptom-free may attend school when close contacts either show symptoms or have suspected/confirmed COVID-19. See guidance in the health section, below.
    CSS Student Home Screening Tool (revised July 28, 2021)
  8. Contact tracing in combination with isolation and quarantine:  To help us work with the health department for contact tracing, we will implement several measures. Student movement in school buildings and buses will be minimized and monitored, and seating will be assigned. We will fully support contact tracing and subsequently enforce recommendations for quarantine or isolation. The agreement for in-person instruction (signed with registration or re-registration forms) gives permission for Blue Ridge Health Department and Charlottesville City Schools to share contract-tracing information related to exposure or diagnosis of school community members.
  9. Cleaning and disinfection: All CCS cleaning products are on the EPA list of disinfectants for COVID-19. Custodians have been equipped and trained with foggers and electrostatic sprayers to support more rapid and effective disinfection of surfaces and entire spaces. Classrooms are equipped with spray bottles with the all-purpose disinfectant cleaner and microfiber cloths to readily address high-touch services such as desktops and door knobs.  A daily cleaning form is used by the custodial staff working with the building administrators, and a color-coded  system indicates whether rooms are: in use or not yet cleaned (red),  ready for use following standard cleaning procedures (yellow), or ready for use following extra cleaning measures (green). 

Other CDC-Recommended Strategies in Place

  1. Adequate supplies:  As stated elsewhere, we will supply hand sanitizer, face masks (for those who arrive without them), face shields, disposable gloves, COVID-approved cleaning supplies, and more. Staff such as nurses in need of other PPE will be supplied those items.
  2. Shared objects:  As possible, we will minimize use of shared items or will create a plan for cleaning and disinfection (of touch screens, key boards, door knobs, etc).
  3. Visitors/Volunteers:  We are limiting volunteer programs and non-essential visitors. Signage reminds visitors to check to see if their business can be conducted by phone,  computer, or outside meeting.  If the principal approves a volunteer or visitor, individuals need to wear a mask, screen for symptoms, and use hand sanitizer.
  4. Water systems:  The City has been flushing water regularly to make sure that school water supplies remain safe.
  5. Physical barriers and guides: The division has ordered and installed plexi-glass barriers for areas such as reception desks and to support safe 1:1 interactions in classrooms or with specialists. Schools can acquire additional barriers according to their specific needs.
  6. Communal spaces: Most or all students will have lunch in classrooms. We will use playgrounds, but we will stagger use and schedule hand-washing before and after recess.
  7. Food service:  For most or all students in our schools, we will serve meals in classrooms. Classes are encouraged to eat outside as much as possible, and we have developed safety routines for when this is not possible. Students are still welcome to bring packed meals, but no microwave will be available. All students will wash hands or use hand sanitizer before and after eating. Other safety features include a meal pre-ordering system and a touchless system using ID cards for payment. We will  provide additional wheeled waste cans  in the hallways so food waste will not remain in the classrooms.food tray icon For virtual or quarantined students, families can arrange pick-up at the school closest to them. Find complete meal information here.

Other Strategies:

  • Training:  Staff and students will need to be trained on appropriate procedures and mitigation strategies. We will use training videos prior to returning to in-person instruction. Custodial staff received special training. Additional training was also required for nursing staff as well as SPED staff who work with students to assist with medical or personal care.
  • Protocols:  We have assembled policies and protocols to guide our return to in-person instruction. All protocols are subject to change based on public health expertise and emerging best practices.
  • Outdoor Spaces: We hope to use our outdoor spaces as much as possible, particularly for classes such as gym or choir.  Classes may also go outside for lunch or suitable instruction/class meetings.

illustration of clock and scheduleDaily Routines for the New School Year

School will look different. What does that look like at lunch, recess, or more? If your child attended in person last spring, many daily routines will stay the same. Watch this short video for a few daily safety reminders for students:

 

 

Details about Daily Routines

Cover of CCS COVID-19 Protocols document. Click to access Protocols document (google file).
Click image to access CCS COVID-19 Protocols document

Arrival/Daily Schedule:

When students arrive at the bus or the school, they may have their temperature screened and will hand sanitize. They can pick up a grab-and-go breakfast if they wish (breakfast and lunch are free this school year). Then students will go directly to their assigned spot in their classroom. Elementary students will largely stay in their “home” classroom, but we use outdoor spaces as much as possible, particularly for gym and recess. Generally speaking, students will eat lunch in their classrooms. At Buford and CHS, students will follow their schedules to move from class to class following signage and other procedures to encourage social distancing. School hours may be adjusted to allow for the additional cleaning time required for buses between runs.

Note: please make a plan for if your student arrives at the bus or school with a fever or COVID symptoms. See  the transportation FAQ (below) for details.

Athletics and Extra-Curricular Activities:

Clubs and athletic activities may resume:

  • CHS will follow Virginia High School League (VHSL) guidelines for sports and activities. For further updates, visit gocville.org.
  • All other clubs and extracurricular activities will need to follow CCS guidelines and gain building-level approval to be sure that activities are in compliance.

Restroom Use:

High-risk touch points in restrooms (faucet knobs, flush handles, partition locks, ADA railings) will be disinfected at least mid-morning and mid-afternoon, and restrooms will be cleaned nightly. Schools will stagger bathroom breaks to minimize close contact with students from another cohort.  Handwashing is the key to safe bathroom use. Mirror clings in all restrooms will reinforce the importance and basics of proper handwashing. Schools will develop site plans for safe restroom use.

Calendar:

You can find the academic calendar for 2021-22 here. Click “other formats” for a one-page printout.

Furniture:

To the greatest degree possible, individual desks will be used and will be separated by 3′. Furniture will be arranged so that students face in the same direction.

Gym/Recess:

As much as possible, PE and recess will take place outside. We are requiring masks for staff outdoors and encouraging masks outdoors for all students at this time, with the understanding that outdoors is the best time for mask breaks when students and staff are 6ft apart or more.  (Procedures for extracurricular activities are program specific).

Students should wash hands before and after recess or gym. Outdoor playground equipment can be shared within a class, but again, since it will not be disinfected, hand-washing is important. Multiple cohorts can be outside at the same time as long as they are distanced from one another.  Any shared equipment such as balls should be disinfected between classes.

Hours:

  • Elementaries (including PreK): 8am-2:30pm
  • Buford/Walker: 8:30am-3:15pm
  • CHS: 9:05am-3:50pm
  • LMA: 9:15am-3:05pm

Early dismissal hours are:

  • Elementaries: 12noon
  • Buford/Walker: 12:45pm
  • CHS: 1:40pm
  • LMA: 11:30am

food tray iconMeals:

We are offering free breakfast/lunch for all students this school year. For most students in our schools, we will serve meals in classrooms. Classes are encouraged to eat outside as much as possible. When this is not possible, we have developed the safety routines including:

  • Minimizing talking while masks are off for eating (“mask off = voice off”)
  • Assigning seating cohorts during meals, avoiding having students face each other
  • Maintaining spacing of 3-6 feet.
  • Opening windows during mealtime

Students can still bring packed meals from home, but no microwave will be available. All students will wash hands or use hand sanitizer before and after eating. Other safety features include a meal pre-ordering system and a touchless system using ID cards for payment. We will  provide additional wheeled waste cans  in the hallways so food waste will not remain in the classrooms. See more information about meals, below.

For virtual or quarantined students, families can complete a Google form to arrange next-day pick-up at the school closest to them.

Safety Drills:

Schools are still following the schedule for state-required safety drills. We will adapt these processes to accommodate social distancing.

Shared Items/Spaces:

We will limit shared items as much as possible. If shared, items should be disinfected between use when possible. Group work can still happen — students will just need to follow social distancing guidelines. Schools and teachers will use lots of visual cues and reminders. Areas where students will need to share a space or equipment will create a space-specific cleaning plan.

Transportation Info:

See next section for information about transportation.

Volunteers/Visitors:

We are limiting volunteer programs and non-essential visitors. Signage reminds visitors to check to see if their business can be conducted by phone,  computer, or outside meeting.  If the principal approves a volunteer or visitor, individuals need to wear a mask, screen for symptoms, and use hand sanitizer.

Water Fountains:

Students are encouraged to bring water bottles since water fountains will not be open. Bottle-filling stations are available.

 

Illustration of lunch tray with foodMeals

Breakfast and lunch will be free for all students during the 2021-22 year. Even so, we encourage families to apply for free/reduced meals, especially if they are new to Charlottesville City Schools. Find more information about meal protocols in “Daily Routines” (above), and find complete information about meals at charlottesvilleschools.org/food.

2021-22 Applications for Free/Reduced Meals

What’s for lunch? Find menus here — there’s a link at the bottom of every page on our website.

Virtual or quarantined students needing meal service? Virtual or quarantined students can complete this form to request a next-day pick-up meal at the school nearest you.

Request to pick-up a next-day to-go meal at a school

 

Illustration of bikers and walkersTransportation

When school opens, we’ll have very limited space on school buses. Help now by finding a new way for your child to go to and from school. For information and ideas, look through our FAQ. The City’s Safe Routes to School team has developed some walking/maps for the elementaries and Buford — look below the FAQ to see yours or print it up.

Transportation FAQ

How much space will there be on school buses?

Due to severe driver shortages complicated by the pandemic, the City of Charlottesville has fewer school bus drivers than needed, and the schools will have very limited school bus space.  Current estimates show that we will be able to serve a maximum of 200 riders per day for elementaries (combined), 200 for Buford/Walker (combined), and 200 for CHS. (During 2019-20, 2,600 students rode the bus to and from school. This year, we may have a maximum of 600 per day.)

How else can my kid get to school?

To assist families who do not receive bus transportation, the City’s Safe Routes to School program is helping to organize additional supports such as volunteers guiding groups of walkers or bike-riders to school. They have developed new maps to help (see yours below)! Learn more about Safe Routes to Schools and ways you can help! Your PTO might have a sign-up genius or another way to connect families. Or partner with friends, neighbors, and classmates to make alternative plans.

Any changes for car-riders?

There will be more cars in the drop-off and pick-up zones, so we have established alternate locations such as nearby parking lots where we can set up additional sites for car-riders. Stay tuned for  information from your school.  Important note: please stay in the car drop-off lane until your children have cleared any temperature checks or other screenings.

How will I know if my child can ride the bus?

If you requested bus service, your school will let you know if you are assigned a spot or if you are on a wait list. If you are unsure of your child’s status, please do not go to a bus stop. Instead, please help us by finding an alternative way for your child to get to and from school.  Thank you for your patience, and if you know of potential drivers who can help us, please send them to the City’s website!

Note: for children in 1st grade and younger, a responsible adult must accompany the student to and from the bus stop.

How will you select which students to put on the bus initially and which to put on the waitlist?

In the spring, priorities for ridership were determined among students who indicated that they could not get to school unless they had school bus transportation who:

  • Have qualifying special needs (IEP’s)
  • Are Pre-K students (transportation cannot be a barrier under state guidelines)
  • Need Tier 3 supports (this might include English language learners, etc.)
  • Siblings of priority students ride can ride as the 2nd child on a  seat

The City’s Pupil Transportation department  is actively trying to identify drivers and solutions. Thank you for your patience.

How will we keep buses safe?

Buses will be cleaned between runs. Families will screen students for symptoms at home, and prior to boarding the bus, students will wear masks and use hand sanitizer. Students may get a  temperature check or screening. For those students who get a bus assignment, we ask them to sit in their assigned seat. Siblings can sit together.

What if my child can’t ride the bus due to a fever/symptoms?

For children in 1st grade and younger, a responsible adult must be at the stop each morning. For older students, we will call families to let them know if their child was unable to board the bus or the student will ride the bus and go directly to the school’s isolation room for prompt pick-up. Please make a plan in case your child gets sent home from the bus or school due to a fever or other COVID symptoms. We will make every effort to contact families in this situation. If one child in a family shows a fever or other COVID symptoms, we will ask for all unvaccinated students in the family to return home and seek guidance from a healthcare provider.

What if my walker or bike-rider arrives at school with a fever or symptoms?

The student will be sent to the school’s isolation room, and the parents/guardians will be notified to promptly arrange for the student (and unvaccinated siblings) to return home.

Why do you have so little space on the buses and why can’t the City just hire more bus drivers?

  1. There was a national shortage of school bus drivers even before the pandemic.
  2. Many of our drivers are retirees who are at greater risk due to COVID-19; some have decided to step down for their personal safety.
  3. The process of getting trained and ready to work as a school bus driver takes a while.
  4. We are limiting students to 2 per seat.
  5. Want to join our team of bus driver or recommend a friend? Visit the City’s employment site.

Walk/Bike Maps from the City’s Safe Routes to School Team

Volunteers/Visitors:

We are limiting volunteer programs and non-essential visitors. Signage reminds visitors to check to see if their business can be conducted by phone,  computer, or outside meeting.  If the principal approves a volunteer or visitor, individuals need to wear a mask, screen for symptoms, and use hand sanitizer.

Illustration of facemaskHealth Protocols for Staff and Families

We all depend on each other to reduce risk and promote safety. Following recommendations from the CDC, we will require everyone in the school division to wear a mask while indoors at the start of the school year.

Find info below about daily screening and what to do in common COVID situations.  Click “More Information” to find more about masking, health screening, COVID communications, and other health protocols.

"What to do in common COVID situations." Click to find OCR pdf.
Click image to go to Google doc “What to do in common COVID situations,” a guide for families and staff.
Image of CCS student daily health screening questions. Click for OCR PDF.
Click image to find the PDF of the Daily Health Screening Questions for Students
Cover of CCS COVID-19 Protocols document. Click to access Protocols document (google file).
Click image to access CCS COVID-19 Protocols document

Vaccinations for COVID-19 and other Diseases:

  • If your child is age 12 or older, please check with your healthcare provider about the COVID-19 vaccine. Click here for area walk-in clinics and other information.
  • And to learn more about the state’s new (non-COVID) vaccination requirements for students in kindergarten, grade 7, and grade 12, click here. Be sure to submit documentation to your school as soon as possible.
  • Questions about your child’s vaccines? Please check with your healthcare provider or call the school.
  • To promote safety, the Charlottesville School Board has voted to require staff to be vaccinated, or in cases such as health exemptions, be tested weekly.

More Information about Health Protocols

COVID Communications

Will schools inform families of a positive case in the classroom or school?

We will follow the same protocols that we did last spring. After notifying any individuals who may have been directly impacted by a diagnosis, we will next communicate with any elementary classrooms that have been generally impacted. After those two processes are complete, we will communicate to all school staff/families that someone who has been in the school was diagnosed with COVID and that anyone who needs to quarantine has already been contacted. As we did in the spring, we will only announce cases that might impact the school, not those among, for example, virtual-only students or staff members who had not recently visited the school. Names and personally identifiable information will not be released.

Masks and Face Coverings

What is the policy? When do students/staff need to wear them?

All adults and students are required to wear masks covering the nose and mouth when on school grounds, with the exceptions of designated times for eating or when people are outside and can be six or more feet apart. Masks will also be required on buses and at bus stops. Masks should not be see-through or have valves.  Find the full policy here.

What if someone won’t wear a mask?

We will have additional masks on hand for anyone who has forgotten or lost one. We will work to ensure that the student and family understand the importance of wearing a face covering.

What if someone can’t wear a mask?

For individuals with a documented health condition or disabilities, CCS will identify solutions on a case-by-case basis.

What if someone needs help getting cloth masks?

We know this can be a challenge. If providing a mask is a challenge for your family, please check with your teacher or school.

Can you wear the same mask daily?

Yes, if it is washed and dried after each day. Masks should be washed on a daily basis (this can be in a sink with soap and water or in a washing machine). It would also be good to keep a “spare” in the classroom or a backpack. If providing (or daily washing) masks is  a challenge for your family, again please contact your teacher or school.

What about face shields?

Face shields are not a substitute for masks, but we do have a supply for any teachers and students who wish to wear them as an additional protection.

Why are we requiring  masks?

Face masks are one of the most important ways to  slow the spread of COVID-19 when combined with everyday preventive actions and social distancing in public settings. The CDC and the American Academy of Pediatricians recommend universal masking in schools.

Handwashing and Hand Sanitizing

How will handwashing (and hand-sanitizing) be encouraged?

Staff and students will participate in handwashing/sanitizing at regular intervals, including upon arrival at school, before/after recess, and before/after lunch. Schools will have supplies of hand sanitizer and soap to allow for frequent hand-washing, and classrooms and school facilities will be disinfected regularly. We will teach the importance of (and techniques for) handwashing.

Do schools have supplies for handwashing or sanitizing?

Schools have supplies of hand sanitizer and soap to allow for frequent handwashing. Older students who wish to bring a personal bottle of sanitizer are encouraged to do so.

Will you teach students about the importance and best techniques for handwashing?

Yes, prior to and following a return to in-person instruction, we will use videos, visual reminders, and more to reinforce this important habit.

Social Distancing

How will the schools follow social distancing guidelines?

Students and staff will maintain 3 feet of social distancing in indoor and outdoor settings as much as possible. Schools will clearly mark off distances (up to 6 feet) for specific areas, such as bathroom lines or school pick-up/drop-off locations.

Classrooms will be set up to follow the health and safety guidelines in our approved plan. Classroom seating should be revised to maximize distancing between students as much as possible. Desks will be rearranged so that students are all facing the same direction, and community tables will be removed or equipped/marked for safe use.

What if students struggle with social distancing?

We will make every effort to teach this skill and reinforce its importance. We will have clear markings and reminders to support the behavior we need to see.

What about social distancing outside of school?

Families, one important way you can help us to keep school as safe as possible is to make your home or non-school routines as similar as possible to the school routines for things such as masking, social distancing, and handwashing. This will be especially important at Thanksgiving and over winter break.

Health Screenings for Staff and Students

How will you do daily health screening?

Everyone entering a building, including students and staff, must engage in a daily health screen before leaving home for school. Families and staff will sign a one-time agreement that they will agree to self-screening. Find family agreement here.

Will there be on-site health screening?

Adults and students may get a temperature check and/or in-person symptom screening before entering the building (or boarding a school bus). Students/staff with a temperature of 100.0F or above will need to go home. Students and staff should stay home if they are experiencing symptoms, including fever, cough, shortness of breath, sore throat, abdominal pain, fatigue, muscle aches, and/or headache. Unvaccinated students should also stay home if close contacts are experiencing symptoms or awaiting COVID test results or have possible/confirmed COVID.

Note: please make a plan for if your student arrives at the bus or school with a fever. If your child will ride the bus, see  the transportation FAQ (below) for details. If you drive your child to school, please stay at school until the child has passed any temperature screening.

Will There be COVID-19 Testing for Staff or Students?

We will  participate in a state program for regular COVID testing throughout this school year as an additional strategy to promote safety. The tests will be pooled (or grouped); if the group test is positive, the individuals in the group would be tested further. As part of the same state program, we are hoping to offer rapid diagnostic testing for individuals as needed. To sign up or learn more information, click here.

Cleaning

How will we keep facilities clean?

Facilities staff will clean and disinfect nightly, and during the day for high-need areas. Staff will frequently clean touched surfaces in schools and on buses at least daily and between use as much as possible. Toys or classroom items that cannot be easily cleaned or sanitized (such as plush toys) will be removed.  For more about cleaning procedures, see Safety and Mitigation Strategies, above.

What about restrooms?

High-touch surfaces (faucet knobs, flush handles, railings) will be disinfected at least mid-morning and mid-afternoon, and all restrooms will be cleaned nightly. Handwashing is key to safety. Signage will encourage spacing, handwashing, and other safe practices. Schools will develop a site-based plan for restroom use.

PPE-Personal Protective Equipment

Has PPE (personal protective equipment) been purchased?

CCS has purchased PPE such as masks, face shields, thermometers, and gloves to help maintain a safe environment and prepare for the return to school. We’ll make sure schools receive supplies based on key information like the number of students enrolled, the number of teaching stations it has, and other details. We have a system to monitor and replenish these supplies to ensure schools have what they need to maintain a safe environment.

Will PPE (personal protective equipment) be given to staff? Students?

Additional supplies such as gowns and N95/KN95 masks will be provided for school nurses and others who may have close contact in personal care for students.

What if a Student Displays Symptoms or is Diagnosed?

"What to do in common COVID situations." Click to find OCR pdf.
Click image to go to Google doc “What to do in common COVID situations,” a guide for families and staff.

What if a student develops COVID-19 symptoms at home?

Consult with your primary care physician and report the absence at school. If someone is experiencing symptoms in your household, do not send any of your unvaccinated children to school without further guidance. If the symptoms are typical for your child, be sure to tell your doctor. Keep in mind, not everyone who displays COVID-19 symptoms has or will contract the virus.  

What if a student develops symptoms at school?

Students who develop symptoms at school will be immediately directed to a designated isolation space in the school until they can safely leave or be picked up to go home. Prompt pick-up of sick children and their unvaccinated siblings (within an hour) is part of the safety agreement that parents/guardians agree to follow when participating in in-person instruction.

Depending on the situation, the individual’s primary care provider may recommend testing for COVID-19 or give other guidance. Individuals who test positive will remain in isolation.  Students  with COVID-19 symptoms (and their unvaccinated siblings) should not return to school without guidance from their healthcare provider and/or school nurse. Please continue to report the absences; it would be helpful if families speak with the principal or school nurse with updates.

Will students have to show a negative COVID test to return to school?

No. There are many reasons that someone may show symptoms and/or an elevated temperature above 100.0F. But if a student displays COVID-19 symptoms, they should check with their healthcare provider or the school nurse for guidance.

What if a student is diagnosed with COVID-19?

Any student required to isolate at home due to illness from COVID-19 will be required to isolate for 10 days or until there is no fever for 24 hours without the use of a fever-reducing medicine (or as directed by a healthcare provider). A note from a healthcare provider will be required prior to returning to a CCS school campus.

What if a student  is exposed to COVID-19?

Fully vaccinated students who are symptom-free can attend school. Unvaccinated students who are a “close contact” of someone with a confirmed or probable case of COVID-19 will need to quarantine at home for 14 days from the date of last exposure or as directed by a healthcare provider.  For this purpose “close contact” is defined as being within 15 feet of a confirmed COVID-19 person for 15 minutes over a 24-hour period.  Please notify the principal or school nurse. 

What if a household member of a student is diagnosed with COVID-19?

Per health department guidance, fully vaccinated students who are symptom-free can attend school. Any unvaccinated student who lives with someone diagnosed with COVID-19 will need to begin quarantine and remain in this phase for two weeks following the recovery of the patient or as directed by a healthcare provider.

If a child stays home with symptoms or to quarantine following exposure, how will they continue to learn?

Students will continue to be served by their home school but in a remote capacity for the duration of the quarantine period. Please check with your teacher for guidance.

How does contract-tracing work?

Contact-tracing is a helpful way to keep the school community safe. The agreement for in-person instruction gives Charlottesville City School and the Blue Ridge Health Department permission to share information about COVID exposure and diagnoses concerning our school community members. That way, people who were exposed to a known positive case can quarantine and prevent the spread of this disease to others. It is helpful when students or staff displaying symptoms keep the school nurse or staff “in the loop” so that we can take precautions to keep everyone safe.

What will we be told if a student or staff member becomes sick?

Names and personally identifiable information will not be released, but the local health department will work with schools on the necessary next steps, including  communications to families or school staff. All such communications will be coordinated with the health department. In the spring, we announced cases that might impact the school (but we did not notify the school about cases among, for example, virtual students or staff members who had not recently visited the school.)

Is there a nurse at all schools and program sites?

Schools have full-time nurses.

How safe is the school isolation quarantine area?

Staff assigned to supervise individuals in the designated isolation quarantine area will be provided with appropriate personal protective equipment (PPE – masks, gloves, gown, cap, shoe coverings), and proper disposal will be provided for the PPE.  Custodial staff responsible for cleaning the area will also be provided with appropriate PPE to address the area after any isolated individuals leave the space.  The protocol for this area in each school will include use of disinfectant spraying equipment. An isolation quarantine area cleaning checklist will be signed and dated when the protocol is completed.

Is there a chance that a class or school would need to revert to online-only instruction?

We will continue to work closely with the local health department and are following local and state data. As diagnosed cases arise, we will cooperate with the health department on contact tracing or other recommendations. Public health experts are very clear that each case is unique and that they will respond accordingly.

What if a Staff Member Displays Symptoms or is Diagnosed?

"What to do in common COVID situations." Click to find OCR pdf.
Click image to go to Google doc “What to do in common COVID situations,” a guide for families and staff.

What if a Staff Member Develops COVID-19 Symptoms at Home?

Consult with your healthcare provider and notify your supervisor. If these symptoms are common to you, be sure to mention this. Do not attend school without further guidance (even if you are vaccinated). Please keep any of your unvaccinated Charlottesville Schools students at home until your healthcare provider gives guidance. Keep in mind, not everyone who displays COVID-19 symptoms has or will contract the virus.

What if a Staff Member Develops Symptoms at School?

Staff who develop symptoms in the school setting will be immediately sent home or directed to a designated isolation space in the school until they can safely be picked up. Depending on the situation, the individual’s healthcare provider may recommend testing for COVID-19 or give other guidance. Individuals who test positive will remain in isolation.  Staff with COVID-19 symptoms (and their unvaccinated children who attend Charlottesville Schools) should not return to school without guidance from their healthcare provider. 

Will Staff Have to Show a Negative COVID Test to Return to School?

No. There are many reasons that someone might show symptoms and/or an elevated temperature above 100.0F. But if a staff member displays COVID-19 symptoms, they should check with a healthcare provider for guidance.

 What if a Staff Member is Diagnosed with COVID-19?

Any staff member required to isolate at home due to illness from COVID-19 will be required to isolate for 10 days or until there is no fever for 24 hours without the use of a fever-reducing medicine (or as directed by a healthcare provider).  Their unvaccinated household members (including any children who attend Charlottesville Schools) will need to go into quarantine.

What if a Staff Member is Exposed to COVID-19?

Fully vaccinated staff who are symptom-free will not need to quarantine. Unvaccinated staff who are a “close contact” of someone with a confirmed or probable case of COVID-19  will need to quarantine at home for 14 days from the date of last exposure or according to the guidance of their healthcare provider.  For this purpose “close contact” is defined as being within 15 feet of a confirmed COVID-19 person for 15 minutes over a 24 hour period. Please contact the Director of Human Resources. 

What if a Household Member of a Staff Member is Diagnosed with COVID-19?

Per health department guidance, fully vaccinated staff who are symptom-free will not need to quarantine.  Any unvaccinated staff member or student who lives with someone diagnosed with COVID-19 will need to quarantine. Typically this is a two-week quarantine from the date of last exposure. Check with your healthcare provider for guidance.

What Will We Be Told if a Staff Member Gets COVID-19?

Names and personally identifiable information will not be released, but the local health department will work with schools on the necessary next steps, including  communications to families or school staff. All such communications will be coordinated with the health department. In the spring, we announced cases that might impact the school (but we did not notify the school about cases among, for example, virtual staff members who had not recently visited the school.)

 

Plan for Safe Return to In-Person Instruction & Continuity of Services for 2021-22

Our plan for a safe start to the school year in the fall (5 days/week) can be found below,  along with our draft planned uses for the fund from the American Rescue Plan (Act) – Elementary & Secondary School Emergency Relief (ARP ESSER III). Submit feedback to the Board by emailing schoolboard@charlottesvilleschools.org or text 434-953-1802.  You can also comment  at the 8/5 5pm Board meeting via Zoom (or go to CHS Media Center).

Spanish – Español | Arabic – عربى| Dari -از جانب| Pashto – پښتو  | Swahili  – Kiswahili

Need translation? Text 953-1802

¿Tiene preguntas? ¿Necesita información?
¡Puede ponerse en contacto con las escuelas de Charlottesville en español!

Usted también puede conocer información importante sobre la educación de su hijo/hija. Sólo tiene que llamar al número (434) 245-2548

Need other formats or assistance? Want to comment or make a suggestion? Text 434-953-1802.

Illustration of handshakeHow Can I Help?

There are some simple steps that everyone can take to keep our community safe this fall. Or you can learn about the City’s Safe Routes to School program to find ways to help children bike or walk in the mornings or afternoons.

Ways to Help or Volunteer

Eager to see a safe and smooth school opening? Here’s how you can help:

  1. Continue to build your family’s good habits — social distancing, mask-wearing, and hand-washing. If you or your age 12+ students haven’t been vaccinated, talk to your healthcare provider for guidance.  Do your part to reduce our COVID-19 numbers.
  2. Get flu shots for your family.
  3. Download the state’s COVIDWISE app. This app does not collect personal data, but it does help with contact tracing.
  4. Stay up-to-date with Charlottesville City Schools. Complete your child’s re-registration forms in PowerSchool. Still not getting phone calls and/or emails? Want to get texts? Please check with your school office.
  5. If your child will be learning in person, make a plan for these situations now:
    1. Transportation to and from school. There will be VERY LIMITED bus space.
    2. Sick days: If your child is sick, please help our community and keep all the unvaccinated students in your household home. Check with your doctor or school nurse for advice.
    3. Unexpected fever or symptoms at the bus or school: We may screen for fevers or signs of illness before children enter the bus or school. Please make a plan now for if your child is not allowed to board the bus or needs to go home from school.
    4. Isolation: If your unvaccinated child is exposed to someone with COVID-19 symptoms at any point (whether at school, when out, or at home), the unvaccinated students in your household will need to isolate for fourteen days or as directed by a healthcare provider.

Kids will be walking and biking. Want to learn more or find a way to help?

The City’s Safe Routes to School program has created maps and is helping to organize supports to help students safely walk or bike (or scoot or skip) to school. Interested in learning more or helping? Let them know!

 

Illustration of chromebookStudents Remaining in Virtual (Online-Only) Instruction

This page was designed to help students attending school in person. For those students whose applications were accepted for online-only instruction, you can learn more at charlottesvilleschools.org/virtual. The deadline for priority consideration was in mid-July.

  • To allow us to finalize preparations for a smooth start to the school year, we will close the application on Sunday, August 15 at 8pm.

If you believe your child needs and will be successful in virtual learning next year, learn more at  at charlottesvilleschools.org/virtual.

Need meal service for your virtual student? For virtual (or quarantined) students, complete this form to request a next-day pick-up meal at the school nearest you.

Request to pick-up a to-go meal at a school

Family Pacing Guides for Elementary Students

Help support your child’s learning with these family pacing guides. Click to the tab for your child’s grade level — or click on specials to see what’s going on in art, music, gym, or iSTEM.

 

Go to Family Pacing Guides

 

Want to Go Deeper in History?

Find our K-4 history and social science family guides on our history/social science page!

Time To Re-Register Your Student

Please help us by completing your back-to-school forms now!

Help us help you! To give our partners in Pupil Transportation the best chance to serve as many students as possible, we ask you to complete the forms by June 15!

Para leer este sitio web en español, indica “Translate” (traducir) en la parte por encima de la página y escoja Spanish.

PowerSchool logoBack-to-School Forms:

Back-to-school forms have been posted to PowerSchool (select the child you want to update first, then click “Re-Registration” at left to start the re-registration form for your child). Please fill out one re-registration per child as soon as possible.

New student?

Find new student registration information here.

To learn more:

  • Watch this video courtesy of Jackson-Via (but contact your own school!)
  • See below for tips and solutions.

 

A few tips:

  • Note that the PowerSchool web address has changed! https://ccssis.powerschool.com/public
  • PowerSchool may ask you to reset your password.
  • Need login help? Call your school.
  • Los formularios se pueden cambiar al español. ¿Necesitas ayuda en español? Llame al 434-245-2548.
  • Kindergarteners and other new students do not need to be re-registered.

Problems?

  • The app is great, but it doesn’t work for this purpose. Log in here: https://ccssis.powerschool.com/public
  • If you don’t see “Re-registration:”
    • You may be logged in as your student. You need to log in as an adult. Call your school for help.
    • On your phone, look for a small triangle near the top of the screen — if you click it, a menu will appear.
  • Follow all the formatting models the form offers. For instance, if they say, mm-dd-yyyy, use dashes.
  • If you don’t see all your children listed in your account, contact your school or the helpline (see next bullet) for assistance.
  • Need help? Call your school during school hours. Through June 10, after school and on weekends until 8pm, you can call 245-2955 for help.

Free/Reduced Meal applications will be posted this summer.

School Supply Lists will be posted this summer.

Teacher assignments or class schedules will be posted to PowerSchool  in mid-August.

Immunizations by Grade Effective July 1st, 2021 Pre-K At least 1st dose: DTaP Polio HepA HepB MMR Varicella Hib Pneumococcal Rotavirus K Dtap x 4 (one dose after 4 yo) Polio x 4 (one dose after 4 yo) HepA x 2 HepB x 3 MMR x 2 Varicella x2 7th Tdap booster HPV x 2 (boys and girls) MenACWY 12th Men ACWY

New Required Immunizations for Kindergarten, 7th, and 12th Grade

Immunizations by Grade Effective July 1st, 2021 Pre-K At least 1st dose: DTaP Polio HepA HepB MMR Varicella Hib Pneumococcal Rotavirus K Dtap x 4 (one dose after 4 yo) Polio x 4 (one dose after 4 yo) HepA x 2 HepB x 3 MMR x 2 Varicella x2 7th Tdap booster HPV x 2 (boys and girls) MenACWY 12th Men ACWY

Virginia has put into place several new immunization requirements for students entering kindergarten, 7th grade, and 12th grade this fall.

Unless otherwise noted, documentation of these vaccinations needs to be turned into the school nurse for attendance in the fall.

For rising 12th graders:

  • Now required: Second dose of meningococcal meningitis vaccination (MenACWY)

For rising 7th graders:

  • Now required: First dose of meningococcal meningitis vaccination (MenACWY)
  • Now required: First dose of HPV vaccine
    • Note: After reviewing educational materials approved by the Board of Health, the parent or guardian, at the parent’s or guardian’s sole discretion, may elect for the child not to receive the HPV vaccine.
  • As previously required: See graphic on this page, or Virginia Department of Health School and Daycare Immunization Requirements.

For rising kindergartners:

These changes impact only students entering the grades listed, not those entering other grades.

These changes are included in Virginia General Assembly House Bill 1090, starting July 1, 2021, which effectively requires Virginia’s immunization recommendations and requirements to coincide with the recommendations of the Centers for Disease Control (CDC) Advisory Committee on Immunization Practices (ACIP).

Click here for more information about immunizations.


Free COVID Vaccines Available for 12+

Remember, there are free walk-in COVID vaccination clinics for anyone age 12+. Find more information here!

2020-21 Surveys graphic

Elementary Families Year-End Survey

Charlottesville City Schools would appreciate your feedback on the following short survey in an effort to improve our elementary  parental involvement programs, especially during this challenging year. Please know that participants remain anonymous so feel free to share.

Complete Survey Now

Translate/ Traducir/ ترجمه کردن ./ يترجم/ ژباړه / Tafsiri

Other Surveys

In a sharing mood? We have surveys for you!

  1. Superintendent Search (Feedback to Guide the Search for a New Superintendent)
  2. Walker/Buford Redesign Get Started Survey
  3. Non-Binding Fall Learning Plans Survey

Whether you competed 1 or all, we appreciate you sharing your perspective with us!

YMCA logo

Sign up for YMCA After School

YMCA logoDear Charlottesville City Schools families,

Registration is now open for the YMCA After School Program in Charlottesville City Schools (formerly the CLASS program) for the 2021-22 school year! For more information about the program and to make a reservation for your child(ren), please visit: https://piedmontymca.org/ymca-after-school-ccs.

The program serves students in kindergarten through grade 6 on our school campuses, beginning at school dismissal and ending at 6pm. Spots will be filled on a first-come, first-served basis. Be sure to reserve a spot online as soon as possible to guarantee placement in the program. In early summer, the YMCA will contact participants who have reservations in order to fill out paperwork and complete their registration.

We are pleased to partner with the YMCA on this important program. If you have questions about the YMCA After School Program, please contact Bonita Patton at youthandfamily@piedmontymca.org.

Graphic: It's time to register for Kindergarten

Register for Kindergarten and PreK!

We’re always excited to meet our youngest students and their families! Registration and application forms have been posted below for Kindergarten and PreK.  Not sure which elementary school your child will attend?  Find out here.

Scenes from Kindergarten Open House

To Register Students who are NEW to Charlottesville City Schools

  • If your child will be NEW to Charlottesville City Schools, complete this form.
    • If your child is a returning Cville Schools PreK student, it will be easiest for you to re-register using PowerSchool. See below.
  • Later, someone from your child’s school will be be in touch about how you can bring in proof of residency and other documents (see list here).

Register New Students for 2021-22

Regístrese para Estudiantes Nuevos para 2021-22

Registering Students who are Current Cville Schools Preschoolers

To Register Students who are Current Charlottesville City Schools Students

The quickest and easiest way is to log into the PowerSchool website.

  • Need password or log-in help? Call your school (see list below) or 245-2962.

Log into PowerSchool

Los estudiantes actuales pueden volver a registrarse a través de sus cuentas de PowerSchool.  La forma más rápida y fácil es volver a registrarse a través de PowerSchool.

  • ¿Necesita contraseña o ayuda para iniciar sesión? Llame al 245-2962.

Apply for Free Preschool!

Preschool applications are now open for the 2021-22 school year— there’s one online application for the whole Charlottesville region.Go2Grow logo Use this form to apply for preschool and childcare programs that serve qualifying families.  Go2Grow applications can be filled out by any family with a child, birth to age 5, looking for preschool or care options in Central Virginia.

Apply to preschool

School Registrar Contact List and FAX NUMBERS

Questions about Using InfoSnap (PowerSchool Enrollment)?

  • Call Toll Free 1-866-752-6850 (Monday-Friday 8 A.M. – 5 P.M. Eastern)* (English only) or
  • Visit the InfoSnap Family Support Center to find answers or start a chat (English & español) or
  • Send an email to support@infosnap.com (English & español)

Looking for Re-Reregistration for Current Students?

  • Log into the PowerSchool web portal (not the app) and click Re-Registration at the left.
  • Need help? Call your school.

Summer 2021: Inspire others to save energy & water

Charlottesville City Schools and the City’s Energy and Water Management Team are working together to reduce the energy and water footprint of all City schools.

In 2019, the School Board approved an Energy and Water Performance resolution, showing a commitment to achieving and maintaining high performing school facilities.

Continuing on past efforts, the City’s maintenance and development teams are specifying high efficiency building equipment, such as high-efficiency chillers and LED lighting, and are enhancing operational control through advanced building automation systems.

Charlottesville Schools and the City’s Energy and Water Management Team continue to investigate ways to accelerate the installation of high performance equipment throughout our schools.

The City is also working with each school to raise awareness about energy and water saving practices through education and outreach efforts that include distributing educational materials and providing tips and strategies that students and faculty can use to reduce the energy and water impact at our schools.

Each quarter a different theme emphasizes aspects of energy and water efficiency/conservation.

Summer 2021: Inspire Others to Save Energy & Water

This school year we really focused on how to put energy and water saving tips into action and implement them into our everyday lives. Hopefully by now your energy and water saving actions are the new normal and you do them without even thinking about your old energy and water wasting habits.   

This summer the Energy and Water Management Program wants you to get others involved in saving energy and water by committing to actions just like you did. Share your experience with a friend or family member and share some of the tips you learned about how to make these new energy and water saving actions stick. The more people we can reach to save energy and water, the more of an impact it will have on making Charlottesville be a green city!  

Review of some of the Tips from the School Year: 

  • Start off small: Pick a small action like turning lights off as you leave a room or turning the faucet off when scrubbing your hands with soap (or choose your own!).  
  • Repeat, repeat, repeat: Do your energy and water saving action over and over again, each day!  
  • Reminders: Use reminders such as signs or notes where you need to do your action.   
  • Schedule: Schedule your actions into your daily schedule to make sure you give yourself enough time to do them.  
  • Make it Easy: Set yourself up to succeed by making it easy to do your action over the energy wasting or water wasting choice.    
  • Grow your action: Expand your action to save more energy and water by including your family!  

ACTIVITY 1: WRITE YOUR ENERGY AND WATER SAVING STORY
List your saving actions and how you have committed to these throughout the school year.

ACTIVITY 2: GET CREATIVE WITH YOUR ENERGY AND WATER SAVING ACTION AND STORY:
We want you to share your experience of saving energy and water, so first, think of a fun
way to communicate your story. You could write a poem, come up with a song, make a
poster, or draw a picture about your energy and water-saving experience

ACTIVITY 3: SHARE YOUR ENERGY AND WATER SAVING STORY
Share your creation with a friend or family member and get them to pick their actions to
implement (refer back to your Winter Activity Sheet (see below) for energy and water-saving ideas).

  • I shared my saving story with:
  • Their water saving action is:
  • Their energy saving action is:
  • I helped them with their saving actions by…

OPTIONAL ACTIVITY
Share your creation with the Energy and Water Management Program or share on social media.
• Share your creation directly with the Energy and Water Management Program
by emailing it to: EnergyWaterTeam@Charlottesville.gov
• Share on social media by tagging @CvilleSchools and use the hashtag #CCSEnergyWater

Resources:

Questions? Contact EnergyWaterTeam@Charlottesville.gov


Spring 2021:  Make Your New Actions be your New Normal

Spring quarter Energy & Water Management tip: Make a Schedule Spring quarter Energy & Water Management tip: Set RemindersSpring quarter Energy & Water Management tip: Make it Easy

 

 

 

 

 

 

 

Last quarter, we discussed Pick and Action! Do an Action!  Hopefully you have had time to develop your water and energy saving actions so far and are working hard to do these at home and eventually at school too! The Energy and Water Management Program wants to help you make this action be your new normal and remind you to do your actions each day. Try putting out physical reminders or making your new energy and water saving action the easy choice.

For example, if your water action is turning the water off while you brush your teeth, put a reminder sign on your mirror to turn off the tap. This small action might not seem like a lot of water savings, but you are saving up to 4 gallons of water each time you brush your teeth, which adds up to saving over 2,900 gallons of water a year (enough water to fill up 70 bathtubs)!

Over the next few months, work on doing your saving action and share your reminder strategy with your friends, classmates, and family. Each water and energy saving action can have a big impact when we do it each day.

Tips:

  • Reminders: Use reminders such as signs or notes where you need to do your action.
  • Schedule: Schedule your actions into your daily schedule and make sure you give yourself enough time to do them.
  • Make it Easy: Set yourself up to succeed by making it easy to do your action over the energy wasting or water wasting choice.

Resources

Have questions about this program? Contact the City’s Energy and Water Management Team at EnergyWaterTeam@charlottesville.gov and learn more at charlottesville.gov/EnergyWater.

Learn more about other green initiatives at Charlottesville City Schools here.


Winter 2021: Pick an Action! Do an Action!

Put your knowledge into action–pick an action that helps you save energy and water at home and at school!

We started off the school year strong with a new commitment to save energy and water. Now it is time to put your knowledge into action! The Energy and Water Management Program wants you to pick an action that helps you save energy and water and start to do it! Each time you do your action, you will help save more energy and water, and combined with all of your classmates, you all will have a positive impact helping Charlottesville be more sustainable! You can start small with just one action and work on repeating it each week or each day. Grow your action by getting your friends and family involved and see who can be the most consistent at doing your energy and water saving action! Together we will all have a big impact to save energy and water in Charlottesville.

Tips:

  • Start off small: Pick a small action like turning lights off as you leave a room or turning the faucet off when scrubbing your hands with soap (or choose your own!).
  • Repeat, repeat, repeat: Do your energy and water saving action over and over again, each day!
  • Grow your action: Expand your action to save more energy and water by including your family!

Resources:


Fall 2020: New school year, new commitment to save energy and water!

Whether we are at school or at home this fall, the City’s Energy and Water Management Team has some great tips to help us reduce our energy and water consumption.

Energy and water are essential resources we need to use everyday; however, they also require a lot of effort including money and hard work to make into electricity for our lights or clean, safe water to drink. In addition, the overuse of these resources can have bad impacts on our environment even here in Charlottesville.

So, let’s start the school year with a new commitment to save when we can by following some of these important tips and actions we learned last year.

If you see something, say something graphic. Report a water leak or an open door to an adult.Tips:

  • Only Use What You Need: Turn off the lights and faucet when you are done!
  • If You See Something, Say Something: Report a water leak or an open door to an adult.
  • Reduce Our Energy and Water Waste: Use a reusable water bottle and unplug electronics when not in use.

Resources:


2019-20 Education and Outreach

Summer activity packet for upper level grades

Summer Quarter: This summer the Energy and Water Management Team wants you to take what you learned around how to save energy and water at school and apply it at home!

Let’s first focus on reducing our energy waste at home. This can look like turning the lights off when you leave a room, making sure you power down and unplug electronics when you are not using them, and making sure doors and windows aren’t left open when your home’s heating or air conditioning is running.

When you look at water, there are some easy ways we can reduce our water waste at home. Remember to always turn the water off when not in use (like while we are brushing our teeth), don’t forget to fill up your reusable water bottle with tap water when you are thirsty, and if you see dripping faucet or running toilet tell an adult to fix it! Plus, if you help your family with some gardening projects outside, look to the weather to do the watering work or collect rainwater to use for watering later.

This summer let’s all commit to saving energy and water. Take this pledge and start implementing these easy steps at home today!

This summer I pledge to be an energy and water saver at home!

  • I pledge to turn the lights off when I leave a room,
  • I pledge to power down and unplug electronics when I’m finished with them,
  • I pledge to close windows and doors when my home’s heating and cooling systems are on,
  • I pledge to turn the water off when not in use,
  • I pledge to use a reusable water bottle instead of a single-use plastic bottle,
  • I pledge to report water leaks as soon I see them,
  • I pledge to come back to school in the fall ready to keep saving energy and water!

You are now ready to be an energy and water saver! Together we can all have a huge impact at home and at school.

Activity Sheets for Grades K-4

Activity Sheets for Grades 5-12

Paper copies of the activity sheets were included with our summer meal distribution program. Copies can also be found in the main office of each school building, or you can contact the Energy and Water Management Team, at EnergyWaterTeam@Charlottesville.gov.

Energy and Water Management Program: Spring Quarter Poster image discusses reducing water and energy wasteSpring Quarter: Reducing our Energy and Water Waste

This spring the Energy and Water Management Team is back with more reminders to help us trim up our energy and water use!

Help our school reduce energy waste! Make sure outside doors close behind you and tell an adult if propped open. This will help keep our cooled and heated air inside our school rather than letting it escape through open doors to the outside!

Don’t forget to bring your reusable water bottle along with you wherever you go! Fill it up from tap water, which comes from our rivers and is cleaned to make it safe and taste good. Before dumping out any left over water, think reusable by giving it to some plants that would happily enjoy that water.

Spring Quarter Tips:
1. Keep outside doors closed
2. Fill up your reusable water bottle with tap water
3. If you see a water leak or an open outside door, report it!

If we each reduce our energy and water waste at school and at home by focusing on these easy habits,together we can have a real impact.

Energy and Water Management Program Winter Quarter posterWinter Quarter: Understanding our Energy and Water Use

Did you know that the greenhouse gases produced from energy used at all 10 Charlottesville City Schools is equal to the greenhouse gases produced by 500 homes? We know our schools need resources to operate but what exactly uses energy and water in our schools every day?

We are asking students and faculty to try to identify what uses energy and water when you walk into your classroom each day. For energy, think about the overhead lighting, computers, electronics, and air conditioning/heating. For water, think about the water fountain in the hallway and sink in your classroom. What about at home?

There are also the items that aren’t as noticeable such as leaving your phone plugged in even when it’s fully charged or not paying attention to that dripping faucet. Even when a phone is plugged in and is fully charged, it still uses 2.24 watts of energy, and that slow drip…drip…drip of a faucet can waste 3,000 gallons of water a year!

Let’s reduce our energy and water impact at school and at home by focusing on these easy habits we can do each day.

Winter Quarter Tips:

  • Turn the lights off when you leave a room.
  • Make an effort to unplug personal electronics.
  • Turn the water off when not in use.
  • If you see a water leak or hear a running toilet, report it!

 

water and energy management posterFall Quarter: The Value of Energy and Water

The energy and water that we use at home and in our school are typically provided using finite resources. In Virginia, fossil fuels (coal, oil, and natural gas) are used to produce over 60% of the electricity that we use, with nuclear and renewables making up the rest. We also use natural gas directly to heat our school and to heat our water. The water we use is pumped from reservoirs fed by rivers and is treated before coming to our homes and school as clean, potable water.  Simply put, our demand for electricity, natural gas, and water (the amount we use) has a direct impact on these resources. We have a responsibility to manage what we use but we’re also empowered with the ability to make lasting change.

In many cases we use more than we need, so we already have simple opportunities to reduce our impact. The best place to start is just becoming aware of when and how we use energy and water throughout our typical day. As you do your normal activities, think about how long you leave your lights on, leave your phone plugged in, and leave the water running. Now think about how you can adjust your behaviors to trim that up a bit.  It’s a game of inches, not miles, and small changes add up to big savings.

Fall Quarter Tips:

  • Last one out? Flip the switch!
  • Turn the water off when not in use.

 

Canvas — Pairing Codes and More

canvasCharlottesville City Schools uses Canvas, a widely used online “learning management system,” an interactive classroom web site. This page has links and information to help you  get started.

 

Link to Log into Canvas

Link to Canvas Training for Families/Providers

 

How Students can Generate a Pairing Code

 

Creating a Parent Account

Reporting a Problem with Your Canvas Account (lost password, etc.)

More Canvas Information:

  • Teachers can post all their class content in one place, including a calendar for due dates, links to class resources like videos, posted homework assignments (and a drop-box for turning it in), etc.
  • Students can see all their assignments, due dates, and class materials  in one spot. They can turn in assignments and see teacher feedback and grades.
  • Parents can create accounts so they can get a glimpse into the classroom, see what assignments are in the works, keep an eye on due dates, etc.

PowerSchool vs. Canvas?

  • PowerSchool contains grades and attendance. It’s the authoritative source for report cards. It also contains links to other tools so you can complete back-to-school paperwork, edit how you receive phone calls/emails/texts, and more.
  • Canvas is a classroom resource. It contains assignments, hand-outs, links to resources, and more. It also shows grades. If the grades in Canvas and PowerSchool don’t match up, please ask your student or teacher.