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DRAFT 2021-22 Return to Learn Information

Return to Learn/Return to school plan for Charlottesville City Schools

NOTE: This information is for 2021-22. All information is subject to change based on new information from health experts such as the CDC and emerging best practices.

Top Tools for Families

illustration of school supplies with mask and hand sanitizer plus the words "New Safety Routines and In-Person Agreement."
Click image to review new safety routines.
Image of CCS student daily health screening questions. Click for OCR PDF.
Click image to find the PDF of the Daily Health Screening Questions for Students
"What to do in common COVID situations." Click to find OCR pdf.
Click image to go to Google doc “What to do in common COVID situations,” a guide for families and staff.

 

 


Enlaces para información en español:
Formulario de acuerdo y normas de seguridad  |  Evaluador de Salud Diaro  |  Qué hacer en situaciones de Covid


2020-21 Information (2021-22 Information Coming Soon)

We are excited to welcome students back 5 days a week in person starting on Wednesday, August 25! This page will give try to give you the basics. If you have additional questions, please contact your school.

  • IMPORTANT NOTE: Bus service will extremely limited. Please see information below and make a plan now for your student to find an alternate way to get to and from school.
  • Looking for virtual information? For those students whose applications were accepted to our  virtual program, information is available at charlottesvilleschools.org/virtual.

illustration of linguistic charactersTranslation Traducción ترجمة Tafsiri अनुवाद ترجمه

Translators and interpreters are available. Our web site can be translated with Google. Call or email your school for help. You can also text 434-953-1802.

Si tiene preguntas acerca de las escuelas de Charlottesville, llame a nuestra línea telefónica en español al 434-245-2548. Un profesor de español le devolverá la llamada. illustration of clock and scheduleDaily Routines

School will look different. What does that look like at lunch, recess, or more? If your child attended in person last spring, many daily routines will stay the same. Watch this short video for a few daily safety reminders for students:

 

 

Details about Daily Routines

Cover of CCS COVID-19 Protocols document. Click to access Protocols document (google file).
Click image to access CCS COVID-19 Protocols document

Arrival/Daily Schedule:

When students arrive at the bus or the school, they may have their temperature screened and will hand sanitize. They can pick up a grab-and-go breakfast if they wish (breakfast and lunch are free this school year). Then students will go directly to their assigned spot in their classroom. Elementary students will largely stay in their “home” classroom, but we use outdoor spaces as much as possible, particularly for gym and recess. Generally speaking, students will eat lunch in their classrooms. At Buford and CHS, students will follow their schedules to move from class to class following signage and other procedures to encourage social distancing. School hours may be adjusted to allow for the additional cleaning time required for buses between runs.

Note: please make a plan for if your student arrives at the bus or school with a fever or COVID symptoms. See  the transportation FAQ (below) for details.

Athletics and Extra-Curricular Activities:

Some clubs and athletic activities may resume:

  • CHS will follow Virginia High School League (VHSL) guidelines for sports and activities. For further updates, visit gocville.org.
  • All other clubs and extracurricular activities will need to follow CCS guidelines and gain building-level approval to be sure that activities are in compliance.

Restroom Use:

High-risk touch points in restrooms (faucet knobs, flush handles, partition locks, ADA railings) will be disinfected at least mid-morning and mid-afternoon, and restrooms will be cleaned nightly. Schools will stagger bathroom breaks to minimize close contact with students from another cohort.  Handwashing is the key to safe bathroom use. Mirror clings in all restrooms will reinforce the importance and basics of proper handwashing. Schools will develop site plans for safe restroom use.

Calendar:

You can find the academic calendar for 2021-22 here. Click “other formats” for a one-page printout.

Furniture:

To the greatest degree possible, individual desks will be used and will be separated by 3′. Furniture will be arranged so that students face in the same direction.

Gym/Recess:

As much as possible, PE and recess will take place outside. Masks will not be required outdoors, but social distancing is still encouraged. Students should wash hands before and after recess or gym. Outdoor playground equipment can be shared within a class, but again, since it will not be disinfected, hand-washing is important. Multiple cohorts can be outside at the same time as long as they are distanced from one another.  Any shared equipment such as balls should be disinfected between classes.

Hours:

  • Elementaries (including PreK): 8am-2:30pm
  • Buford/Walker: 8:30am-3:15pm
  • CHS: 9:05am-3:50pm
  • LMA: 9:15am-3:05pm

Early dismissal hours are:

  • Elementaries: 12noon
  • Buford/Walker: 12:45pm
  • CHS: 1:40pm
  • LMA: 11:30am

food tray iconMeals:

We are offering free breakfast/lunch for all students this school year. For most or all students in our schools, we will serve meals in classrooms. Students can still bring packed meals from home, but no microwave will be available. All students will wash hands or use hand sanitizer before and after eating. Other safety features include a meal pre-ordering system and a touchless system using ID cards for payment. We will  provide additional wheeled waste cans  in the hallways so food waste will not remain in the classrooms.

For virtual students, families can complete a Google form to arrange next-day pick-up at the school closest to them.

Safety Drills:

Schools are still following the schedule for state-required safety drills. We will adapt these processes to accommodate social distancing.

Shared Items/Spaces:

We will limit shared items as much as possible. If shared, items should be disinfected between use when possible. Group work can still happen — students will just need to follow social distancing guidelines. Schools and teachers will use lots of visual cues and reminders. Areas where students will need to share a space or equipment will create a space-specific cleaning plan.

Transportation Info:

See next section for information about transportation.

Water Fountains:

Students are encouraged to bring water bottles since water fountains will not be open. Bottle-filling stations are available.

 

Illustration of lunch tray with foodMeals

Breakfast and lunch will be free for all students during the 2021-22 year. Even so, we encourage families to apply for free/reduced meals, especially if they are new to Charlottesville City Schools. Find complete information at charlottesvilleschools.org/food.

2021-22 Applications for Free/Reduced Meals

Virtual students needing meal service? Virtual students can complete this form to request a next-day pick-up meal at the school nearest you.

Request to pick-up a next-day to-go meal at a school

 

Illustration of bikers and walkersTransportation

When school opens, we’ll have very limited space on school buses. Help now by finding a new way for your child to go to and from school. For information and ideas, look through our FAQ. The City’s Safe Routes to School team has developed some walking/maps for  the elementaries and Buford — look below the FAQ to see yours or print it up.

Transportation FAQ

How much space will there be on school buses?

Due to severe driver shortages complicated by the pandemic, Charlottesville City Schools will have very limited bus space.  Current estimates show that we will be able to serve a maximum of 200 riders per day for elementaries (combined), 200 for Buford/Walker (combined), and 200 for CHS. (During 2019-20, 2,600 students rode the bus to and from school. This year, we may have a maximum of 600 per day.)

How else can my kid get to school?

To assist families who do not receive bus transportation, the City’s Safe Routes to School program is helping to organize additional supports such as volunteers guiding groups of walkers or bike-riders to school. They have developed new maps to help (see yours below)! Learn more about Safe Routes to Schools and ways you can help! Your PTO might have a sign-up genius or another way to connect families. Or partner with friends, neighbors, and classmates to make alternative plans.

Any changes for car-riders?

There will be more cars in the drop-off and pick-up zones, so we have established alternate locations such as nearby parking lots where we can set up additional sites for car-riders. Stay tuned for  information from your school.  Important note: please stay in the car drop-off lane until your children have cleared any temperature check or other screening.

How will I know if my child can ride the bus?

If you requested bus service, your school will let you know if you are assigned a spot or if you are on a wait list. If you are unsure of your child’s status, please do not go to a bus stop. Instead, please help us by finding an alternative way for your child to get to and from school.  Thank you for your patience, and if you know of potential drivers who can help us, please send them to the City’s website!

Note:  for children in 1st grade and younger, a responsible adult must accompany the student to and from the bus stop.

How will you select which students to put on the bus initially and which to put on the waitlist?

In the spring, priorities for ridership were determined among students who indicated that they could not get to school unless they had school bus transportation who:

  • Have qualifying special needs (IEP’s)
  • Are Pre-K students (transportation cannot be a barrier under state guidelines)
  • Need Tier 3 supports (this might include English language learners, etc.)
  • Siblings of priority students ride can ride as the 2nd child on a  seat

The City’s Pupil Transportation department  is actively trying to identify drivers and solutions. Thank you for your patience.

How will we keep buses safe?

Buses will be cleaned between runs. Families will screen students for symptoms at home, and prior to boarding the bus, students will wear masks and use hand sanitizer. They may get a  temperature check or screening. For those students who get a bus assignment, we ask them to sit in their assigned seat. Siblings can sit together.

What if my child can’t ride the bus due to a fever/symptoms?

For children in 1st grade and younger, a responsible adult must be at the stop each morning. For older students, we will call families to let them know if their child was unable to board the bus or the student will ride the bus and go directly to the school’s isolation room for prompt pick-up. Please make a plan in case your child gets sent home from the bus or school due to a fever or other COVID symptoms. We will make every effort to contact families in this situation. If one child in a family shows a fever or other COVID symptoms, we will ask for all unvaccinated students in the family to return home and seek guidance from a healthcare provider.

What if my walker or bike-rider arrives at school with a fever or symptoms?

The student will be sent to the school’s isolation room, and the parents/guardians will be notified to promptly arrange for the student (and unvaccinated siblings) to return home.

Why do you have so little space on the buses and why can’t the City just hire more bus drivers?

  1. There was a national shortage of school bus drivers even before the pandemic.
  2. Many of our drivers are retirees who are at greater risk due to COVID-19; some have decided to step down for their personal safety.
  3. The process of getting trained and ready to work as a school bus driver takes a while.
  4. We are limiting students to 2 per seat.
  5. Want to join our team of bus driver or recommend a friend? Visit the City’s employment site.

Walk/Bike Maps from the City’s Safe Routes to School Team

 

Local Health Data Using CDC Framework

We have been working with the state and local health experts to follow local COVID-19 data.

Learn about the CDC framework & thresholds for each metric

Find Charlottesville data (load page & select Charlottesville)

Illustration of health safetyMeasures to Promote Safety (Mitigation)

As part of its data metrics, the CDC asks school divisions to self-evaluate in 5 key areas, but they also list a number of other mitigation strategies. We will show the  complete list below and give an update.

Details about Safety and Mitigation Measures

5 Core Mitigation Measures to Support School Openings (CDC)

  1. Masks and Face Coverings:  Per our masks/face coverings policy, all students, staff, and visitors are required to wear masks covering the mouth and nose on school property and on school buses. For details and exceptions (such as when eating or if there is a medical or other accommodation), please see the policy.  Individuals will be asked to supply their own masks, but disposable masks will be available if an individual has forgotten to bring one. Face shields are also available for students and staff, but they are not a replacement for masks.
  2. Social Distancing to the extent possible (3 feet where possible):  Signage and floor markers will reinforce the furniture placement to encourage 3-foot separation.  Floor decals in halls and markings on sidewalks will show direction and reinforce  spacing.  Signage also communicates one-way directions in stairwells or hallways as needed.
  3. Hand hygiene and respiratory etiquette:  Students and staff will use hand sanitizer upon arrival. Hand sanitizer is available in all classrooms, on all buses, and at all student building entrances, and some classrooms have sinks for handwashing. Schools will teach and  reinforce good hygiene practices such as handwashing,  covering coughs and sneezes, and refraining from touching surfaces when possible.  
  4. Cleaning and disinfection: All CCS cleaning products are on the EPA list of disinfectants for COVID-19. Custodians have been equipped and trained with foggers and electrostatic sprayers to support more rapid and effective disinfection of surfaces and entire spaces. Classrooms are equipped with spray bottles with the all-purpose disinfectant cleaner and microfiber cloths to readily address high-touch services such as desktops and door knobs.  A daily cleaning form is used by the custodial staff working with the building administrators, and a color-coded  system indicates whether rooms are: in use or not yet cleaned (red),  ready for use following standard cleaning procedures (yellow), or ready for use following extra cleaning measures (green). 
  5. Contact tracing:  To help us work with the health department for contact tracing, we will implement several measures. Student movement in school buildings and buses will be minimized and monitored, and seating will be assigned. We will fully support contact tracing and subsequently enforce recommendations for quarantine or isolation. The agreement for in-person instruction (signed with registration or re-registration forms) gives permission for Blue Ridge Health Department and Charlottesville City Schools to share contract-tracing information related to exposure or diagnosis of school community members.

Other CDC-Recommended Strategies in Place

  1. Cohorting: On the elementary level, we will keep class homerooms separate throughout the school day to minimize exposure for students, teachers, and staff across the school environment.
  2. Staying home when appropriate: Staff and students will be asked to screen at home daily for COVID-19 symptoms and risk factors such as close contacts showing symptoms. Students will be asked to stay home and contact a healthcare professional if they are symptomatic or if they know of an exposure to COVID-19. Note: fully vaccinated students/staff who are symptom-free may attend school when close contacts either show symptoms or have suspected/confirmed COVID-19. See guidance in the health section, below.
    CSS Student Home Screening Tool (revised July 28, 2021)
  3. Adequate supplies:  As stated elsewhere, we will supply hand sanitizer, face masks (for those who arrive without them), face shields, disposable gloves, COVID-approved cleaning supplies, and more. Staff such as nurses in need of other PPE will be supplied those items.
  4. Shared objects:  As possible, we will minimize use of shared items or will create a plan for cleaning and disinfection (of touch screens, key boards, door knobs, etc).
  5. Visitors:  We are limiting volunteer programs and non-essential visitors. Signage reminds visitors to check to see if their business can be conducted by phone or computer and that they need to wear a mask, screen for symptoms, and use hand sanitizer. Visits are held outside when weather allows.
  6. Ventilation: The City is following ASHRAE recommendations to use the highest MERV-rated filters possible for all equipment, coupled with increasing ventilation.  All systems are set for maximum outdoor air at normal occupancy levels. The new filter installations are in process.  Any space that cannot use a MERV 13 or 14 filter will be equipped with a portable air cleaner. As weather permits, we will keep windows open. Going above and beyond standard mitigation for K-12 and universities, the City engaged an engineer from Tri-Dim to consult on the best course of action for each building/space and installed UV-C lights and/or bipolar ionization equipment  according to recommendations.
  7. Water systems:  The City has been flushing water regularly to make sure that school water supplies remain safe.
  8. Physical barriers and guides: The division has ordered and installed plexi-glass barriers for areas such as reception desks and to support safe 1:1 interactions in classrooms or with specialists. Schools can acquire additional barriers according to their specific needs.
  9. Communal spaces: Most or all students will have lunch in classrooms. We will use playgrounds, but we will stagger use and schedule hand-washing before and after recess.
  10. Food service:  For most or all students in our schools, we will serve meals in classrooms. (Students are still welcome to bring packed meals, but no microwave will be available.) All students will wash hands or use hand sanitizer before and after eating. Other safety features include a meal pre-ordering system and a touchless system using ID cards for payment. We will  provide additional wheeled waste cans  in the hallways so food waste will not remain in the classrooms.food tray icon For virtual students, families can arrange pick-up at the school closest to them. Find complete meal information here.

Other Strategies:

  • Training:  Staff and students will need to be trained on appropriate procedures and mitigation strategies. We will use training videos prior to returning to in-person instruction. Custodial staff received special training. Additional training was also required for nursing staff as well as SPED staff who work with students to assist with medical or personal care.
  • Protocols:  We have assembled policies and protocols to guide our return to in-person instruction. All protocols are subject to change based on public health expertise and emerging best practices.
  • Outdoor Spaces: We hope to use our outdoor spaces as much as possible, particularly for classes such as gym or choir.  Classes may also go outside for lunch or suitable instruction/class meetings.

Illustration of facemaskHealth Protocols for Staff and Families

We all depend on each other to reduce risk and promote safety. Find info below about daily screening and what to do in common COVID situations. Or click “More Information” to find more about masking, health screening, or other health protocols.

"What to do in common COVID situations." Click to find OCR pdf.
Click image to go to Google doc “What to do in common COVID situations,” a guide for families and staff.
Image of CCS student daily health screening questions. Click for OCR PDF.
Click image to find the PDF of the Daily Health Screening Questions for Students
Cover of CCS COVID-19 Protocols document. Click to access Protocols document (google file).
Click image to access CCS COVID-19 Protocols document

More Information about Health Protocols

Masks and Face Coverings

What is the policy? When do students/staff need to wear them?

All adults and students are required to wear masks covering the nose and mouth when on school grounds, with the exceptions of designated times for eating or when people are outside and can be six or more feet apart. Masks will also be required on buses and at bus stops. Masks should not be see-through or have valves.  Find the full policy here.

What if someone won’t wear a mask?

We will have additional masks on hand for anyone who has forgotten or lost one. We will work to ensure that the student and family understand the importance of wearing a face covering.

What if someone can’t wear a mask?

For individuals with a documented health condition or disabilities, CCS will identify solutions on a case-by-case basis.

What if someone needs help getting cloth masks?

We know this can be a challenge. If providing a mask is a challenge for your family, please check with your teacher or school.

Can you wear the same mask daily?

Yes, if it is washed and dried after each day. Masks should be washed on a daily basis (this can be in a sink with soap and water or in a washing machine). It would also be good to keep a “spare” in the classroom or a backpack. If providing (or daily washing) masks is  a challenge for your family, again please contact your teacher or school.

What about face shields?

Face shields are not a substitute for masks, but we do have a supply for any teachers and students who wish to wear them as an additional protection.

Why are we requiring  masks?

Face masks are one of the most important ways to  slow the spread of COVID-19 when combined with everyday preventive actions and social distancing in public settings. The CDC and the American Academy of Pediatricians recommend universal masking in schools.

Handwashing and Hand Sanitizing

How will handwashing (and hand-sanitizing) be encouraged?

Staff and students will participate in handwashing/sanitizing at regular intervals, including upon arrival at school, before/after recess, and before/after lunch. Schools will have supplies of hand sanitizer and soap to allow for frequent hand-washing, and classrooms and school facilities will be disinfected regularly. We will teach the importance of (and techniques for) handwashing.

Do schools have supplies for handwashing or sanitizing?

Schools have supplies of hand sanitizer and soap to allow for frequent handwashing. Older students who wish to bring a personal bottle of sanitizer are encouraged to do so.

Will you teach students about the importance and best techniques for handwashing?

Yes, prior to and following a return to in-person instruction, we will use videos, visual reminders, and more to reinforce this important habit.

Social Distancing

How will the schools follow social distancing guidelines?

Students and staff will maintain 3 feet of social distancing in indoor and outdoor settings as much as possible. Schools will clearly mark off distances (up to 6 feet) for specific areas, such as bathroom lines or school pick-up/drop-off locations.

Classrooms will be set up to follow the health and safety guidelines in our approved plan. Classroom seating should be revised to maximize distancing between students as much as possible. Desks will be rearranged so that students are all facing the same direction, and community tables will be removed or equipped/marked for safe use.

What if students struggle with social distancing?

We will make every effort to teach this skill and reinforce its importance. We will have clear markings and reminders to support the behavior we need to see.

What about social distancing outside of school?

Families, one important way you can help us to keep school as safe as possible is to make your home or non-school routines as similar as possible to the school routines for things such as masking, social distancing, and handwashing. This will be especially important at Thanksgiving and over winter break.

Health Screenings for Staff and Students

How will you do daily health screening?

Everyone entering a building, including students and staff, must engage in a daily health screen before leaving home for school. Families and staff will sign a one-time agreement that they will agree to self-screening. Find family agreement here.

Will there be on-site health screening?

Adults and students may get a temperature check and/or in-person symptom screening before entering the building (or boarding a school bus). Students/staff with a temperature of 100.0F or above will need to go home. Students and staff should stay home if they are experiencing symptoms, including fever, cough, shortness of breath, sore throat, abdominal pain, fatigue, muscle aches, and/or headache. Unvaccinated students should also stay home if close contacts are experiencing symptoms or awaiting COVID test results or have possible/confirmed COVID.

Note: please make a plan for if your student arrives at the bus or school with a fever. If your child will ride the bus, see  the transportation FAQ (below) for details. If you drive your child to school, please stay at school until the child has passed any temperature screening.

Will There be COVID-19 Testing for Staff or Students?

We remain in contact with the local health department to follow their recommendations, but at this time, we do not plan for widespread testing for COVID-19 for staff/students.

Cleaning

How will we keep facilities clean?

Facilities staff will clean and disinfect nightly, and during the day for high-need areas. Staff will frequently clean touched surfaces in schools and on buses at least daily and between use as much as possible. Toys or classroom items that cannot be easily cleaned or sanitized (such as plush toys) will be removed.  For more about cleaning procedures, see Safety and Mitigation Strategies, above.

What about restrooms?

High-touch surfaces (faucet knobs, flush handles, railings) will be disinfected at least mid-morning and mid-afternoon, and all restrooms will be cleaned nightly. Handwashing is key to safety. Signage will encourage spacing, handwashing, and other safe practices. Schools will develop a site-based plan for restroom use.

PPE-Personal Protective Equipment

Has PPE (personal protective equipment) been purchased?

CCS has purchased PPE such as masks, face shields, thermometers, and gloves to help maintain a safe environment and prepare for the return to school. We’ll make sure schools receive supplies based on key information like the number of students enrolled, the number of teaching stations it has, and other details. We have a system to monitor and replenish these supplies to ensure schools have what they need to maintain a safe environment.

Will PPE (personal protective equipment) be given to staff? Students?

Additional supplies such as gowns and N95/KN95 masks will be provided for school nurses and others who may have close contact in personal care for students.

What if a Student Displays Symptoms or is Diagnosed?

"What to do in common COVID situations." Click to find OCR pdf.
Click image to go to Google doc “What to do in common COVID situations,” a guide for families and staff.

What if a student develops COVID-19 symptoms at home?

Consult with your primary care physician and report the absence at school. If someone is experiencing symptoms in your household, do not send any of your unvaccinated children to school without further guidance. If the symptoms are typical for your child, be sure to tell your doctor. Keep in mind, not everyone who displays COVID-19 symptoms has or will contract the virus.  

What if a student develops symptoms at school?

Students who develop symptoms at school will be immediately directed to a designated isolation space in the school until they can safely leave or be picked up to go home. Prompt pick-up of sick children and their unvaccinated siblings (within an hour) is part of the safety agreement that parents/guardians agree to follow when participating in in-person instruction.

Depending on the situation, the individual’s primary care provider may recommend testing for COVID-19 or give other guidance. Individuals who test positive will remain in isolation.  Students  with COVID-19 symptoms (and their unvaccinated siblings) should not return to school without guidance from their healthcare provider and/or school nurse. Please continue to report the absences; it would be helpful if families speak with the principal or school nurse with updates.

Will students have to show a negative COVID test to return to school?

No. There are many reasons that someone may show symptoms and/or an elevated temperature above 100.0F. But if a student displays COVID-19 symptoms, they should check with their healthcare provider or the school nurse for guidance.

What if a student is diagnosed with COVID-19?

Any student required to isolate at home due to illness from COVID-19 will be required to isolate for 10 days or until there is no fever for 24 hours without the use of a fever-reducing medicine (or as directed by a healthcare provider). A note from a healthcare provider will be required prior to returning to a CCS school campus.

What if a student  is exposed to COVID-19?

Fully vaccinated students who are symptom-free can attend school. Unvaccinated students who are a “close contact” of someone with a confirmed or probable case of COVID-19 will need to quarantine at home for 14 days from the date of last exposure or as directed by a healthcare provider.  For this purpose “close contact” is defined as being within 15 feet of a confirmed COVID-19 person for 15 minutes over a 24-hour period.  Please notify the principal or school nurse. 

What if a household member of a student is diagnosed with COVID-19?

Per health department guidance, fully vaccinated students who are symptom-free can attend school. Any unvaccinated student who lives with someone diagnosed with COVID-19 will need to begin quarantine and remain in this phase for two weeks following the recovery of the patient or as directed by a healthcare provider.

If a child stays home with symptoms or to quarantine following exposure, how will they continue to learn?

Students will continue to be served by their home school but in a remote capacity for the duration of the quarantine period. Please check with your teacher for guidance.

How does contract-tracing work?

Contact-tracing is a helpful way to keep the school community safe. The agreement for in-person instruction gives Charlottesville City School and the Blue Ridge Health Department permission to share information about COVID exposure and diagnoses concerning our school community members. That way, people who were exposed to a known positive case can quarantine and prevent the spread of this disease to others. It is helpful when students or staff displaying symptoms keep the school nurse or staff “in the loop” so that we can take precautions to keep everyone safe.

What will we be told if a student or staff member becomes sick?

Names and personally identifiable information will not be released, but the local health department will work with schools on the necessary next steps, including any related communications to families or school staff. All such communications will be coordinated with the health department.

Is there a nurse at all schools and program sites?

Schools have full-time nurses.

How safe is the school isolation quarantine area?

Staff assigned to supervise individuals in the designated isolation quarantine area will be provided with appropriate personal protective equipment (PPE – masks, gloves, gown, cap, shoe coverings), and proper disposal will be provided for the PPE.  Custodial staff responsible for cleaning the area will also be provided with appropriate PPE to address the area after any isolated individuals leave the space.  The protocol for this area in each school will include use of disinfectant spraying equipment. An isolation quarantine area cleaning checklist will be signed and dated when the protocol is completed.

Is there a chance that a class or school would need to revert to online-only instruction?

We will continue to work closely with the local health department and are following local and state data. As diagnosed cases arise, we will cooperate with the health department on contact tracing or other recommendations. Public health experts are very clear that each case is unique and that they will respond accordingly.

What if a Staff Member Displays Symptoms or is Diagnosed?

"What to do in common COVID situations." Click to find OCR pdf.
Click image to go to Google doc “What to do in common COVID situations,” a guide for families and staff.

What if a Staff Member Develops COVID-19 Symptoms at Home?

Consult with your healthcare provider and notify your supervisor. If these symptoms are common to you, be sure to mention this. Do not attend school without further guidance (even if you are vaccinated). Please keep any of your unvaccinated Charlottesville Schools students at home until your healthcare provider gives guidance. Keep in mind, not everyone who displays COVID-19 symptoms has or will contract the virus.

What if a Staff Member Develops Symptoms at School?

Staff who develop symptoms in the school setting will be immediately sent home or directed to a designated isolation space in the school until they can safely be picked up. Depending on the situation, the individual’s healthcare provider may recommend testing for COVID-19 or give other guidance. Individuals who test positive will remain in isolation.  Staff with COVID-19 symptoms (and their unvaccinated children who attend Charlottesville Schools) should not return to school without guidance from their healthcare provider. 

Will Staff Have to Show a Negative COVID Test to Return to School?

No. There are many reasons that someone might show symptoms and/or an elevated temperature above 100.0F. But if a staff member displays COVID-19 symptoms, they should check with a healthcare provider for guidance.

 What if a Staff Member is Diagnosed with COVID-19?

Any staff member required to isolate at home due to illness from COVID-19 will be required to isolate for 10 days or until there is no fever for 24 hours without the use of a fever-reducing medicine (or as directed by a healthcare provider).  Their unvaccinated household members (including any children who attend Charlottesville Schools) will need to go into quarantine.

What if a Staff Member is Exposed to COVID-19?

Fully vaccinated staff who are symptom-free will not need to quarantine. Unvaccinated staff who are a “close contact” of someone with a confirmed or probable case of COVID-19  will need to quarantine at home for 14 days from the date of last exposure or according to the guidance of their healthcare provider.  For this purpose “close contact” is defined as being within 15 feet of a confirmed COVID-19 person for 15 minutes over a 24 hour period. Please contact the Director of Human Resources. 

What if a Household Member of a Staff Member is Diagnosed with COVID-19?

Per health department guidance, fully vaccinated staff who are symptom-free will not need to quarantine.  Any unvaccinated staff member or student who lives with someone diagnosed with COVID-19 will need to quarantine. Typically this is a two-week quarantine from the date of last exposure. Check with your healthcare provider for guidance.

What Will We Be Told if a Staff Member Gets COVID-19?

Names and personally identifiable information will not be released, but the local health department will work with schools on the necessary next steps, including any related communications to families or school staff. All such communications will be coordinated with the health department.

Plan for Safe Return to In-Person Instruction & Continuity of Services for 2021-22

Our plan for a safe start to the school year in the fall (5 days/week) can be found below,  along with our draft planned uses for the fund from the American Rescue Plan (Act) – Elementary & Secondary School Emergency Relief (ARP ESSER III). Submit feedback to the Board by emailing schoolboard@charlottesvilleschools.org or text 434-953-1802.  You can also comment  at the 8/5 5pm Board meeting via Zoom (or go to CHS Media Center).

Spanish – Español | Arabic – عربى| Dari -از جانب| Pashto – پښتو  | Swahili  – Kiswahili

Need translation? Text 953-1802

¿Tiene preguntas? ¿Necesita información?
¡Puede ponerse en contacto con las escuelas de Charlottesville en español!

Usted también puede conocer información importante sobre la educación de su hijo/hija. Sólo tiene que llamar al número (434) 245-2548

Need other formats or assistance? Want to comment or make a suggestion? Text 434-953-1802.

Illustration of handshakeHow Can I Help?

There are some simple steps that everyone can take to keep our community safe this fall. Or you can learn about the City’s Safe Routes to School program to find ways to help children bike or walk in the mornings or afternoons.

Ways to Help or Volunteer

Eager to see a safe and smooth school opening? Here’s how you can help:

  1. Continue to build your family’s good habits — social distancing, mask-wearing, and hand-washing. If you or your age 12+ students haven’t been vaccinated, talk to your healthcare provider for guidance.  Do your part to reduce our COVID-19 numbers.
  2. Get flu shots for your family.
  3. Download the state’s COVIDWISE app. This app does not collect personal data, but it does help with contact tracing.
  4. Stay up-to-date with Charlottesville City Schools. Complete your child’s re-registration forms in PowerSchool. Still not getting phone calls and/or emails? Want to get texts? Please check with your school office.
  5. If your child will be learning in person, make a plan for these situations now:
    1. Transportation to and from school. There will be VERY LIMITED bus space.
    2. Sick days: If your child is sick, please help our community and keep all the unvaccinated students in your household home. Check with your doctor or school nurse for advice.
    3. Unexpected fever or symptoms at the bus or school: We may screen for fevers or signs of illness before children enter the bus or school. Please make a plan now for if your child is not allowed to board the bus or needs to go home from school.
    4. Isolation: If your unvaccinated child is exposed to someone with COVID-19 symptoms at any point (whether at school, when out, or at home), the unvaccinated students in your household will need to isolate for fourteen days or as directed by a healthcare provider.

Kids will be walking and biking. Want to learn more or find a way to help?

The City’s Safe Routes to School program has created maps and is helping to organize supports to help students safely walk or bike (or scoot or skip) to school. Interested in learning more or helping? Let them know!

 

Illustration of chromebookStudents Remaining in Virtual (Online-Only) Instruction

For those students whose applications were accepted for online-only instruction, you can learn more at  charlottesvilleschools.org/virtual.

Need meal service? For virtual students, complete this form to request a next-day pick-up meal at the school nearest you.

Request to pick-up a to-go meal at a school

Staying in Touch

Top 10 (well, 7) ways to stay in touch with us at Charlottesville City Schools:

  1. Use the Remind app for a text-like way to get updates and an easy way to talk or text with your teachers.
  2. Create a Canvas login to see your child’s online “classroom,” assignments, grades, and more.
  3. Login to PowerSchool to do re-registration forms, see grades, or  check attendance.
  4. Edit how you hear from your principal or the school division through School Messenger (robocalls, emails, text).
  5. Call or email your school.
  6. Follow us on social media
  7. Subscribe to our Google calendar!
Immunizations by Grade Effective July 1st, 2021 Pre-K At least 1st dose: DTaP Polio HepA HepB MMR Varicella Hib Pneumococcal Rotavirus K Dtap x 4 (one dose after 4 yo) Polio x 4 (one dose after 4 yo) HepA x 2 HepB x 3 MMR x 2 Varicella x2 7th Tdap booster HPV x 2 (boys and girls) MenACWY 12th Men ACWY

New Required Immunizations for Kindergarten, 7th, and 12th Grade

Immunizations by Grade Effective July 1st, 2021 Pre-K At least 1st dose: DTaP Polio HepA HepB MMR Varicella Hib Pneumococcal Rotavirus K Dtap x 4 (one dose after 4 yo) Polio x 4 (one dose after 4 yo) HepA x 2 HepB x 3 MMR x 2 Varicella x2 7th Tdap booster HPV x 2 (boys and girls) MenACWY 12th Men ACWY

Virginia has put into place several new immunization requirements for students entering kindergarten, 7th grade, and 12th grade this fall.

Unless otherwise noted, documentation of these vaccinations needs to be turned into the school nurse for attendance in the fall.

For rising 12th graders:

  • Now required: Second dose of meningococcal meningitis vaccination (MenACWY)

For rising 7th graders:

  • Now required: First dose of meningococcal meningitis vaccination (MenACWY)
  • Now required: First dose of HPV vaccine
    • Note: After reviewing educational materials approved by the Board of Health, the parent or guardian, at the parent’s or guardian’s sole discretion, may elect for the child not to receive the HPV vaccine.
  • As previously required: See graphic on this page, or Virginia Department of Health School and Daycare Immunization Requirements.

For rising kindergartners:

These changes impact only students entering the grades listed, not those entering other grades.

These changes are included in Virginia General Assembly House Bill 1090, starting July 1, 2021, which effectively requires Virginia’s immunization recommendations and requirements to coincide with the recommendations of the Centers for Disease Control (CDC) Advisory Committee on Immunization Practices (ACIP).

Click here for more information about immunizations.


Free COVID Vaccines Available for 12+

Remember, there are free walk-in COVID vaccination clinics for anyone age 12+. Find more information here!

Welcome showing Clark logo, Mr. Marini, and Ms. Eddy

Muggsie Marini and Juanita Eddy Named New Leaders of Clark School

Welcome showing Clark logo, Mr. Marini, and Ms. EddyJuly 1 Update


As you know, Mr. Muggsie Marini will be the new Clark principal, and today we’re happy to announce that the assistant principal will be returning star Juanita Eddy. Ms. Eddy formerly served as assistant principal at Clark before returning for a few years to the classroom. Among many other skills and qualities, her knowledge of Clark as a teacher and administrator will help make her a great partner to Mr. Marini.  Please check your email or the website for some important reminders. Have a great day!

Reminders:


June 28 Update

Dear Clark staff and families–
I’m writing with an update about Clark School, the school where I started my career! 

I’m pleased to announce that your new principal will be Mark “Muggsie” Marini, a current assistant principal at Walker School. Mr. Marini has been at Walker since 2018, and previously he held various responsibilities in Albemarle County Public Schools, among others. He has earned degrees and licensure from James Madison and the University of Virginia.

At Walker, Mr. Marini has been a leader in instruction, technology, innovation, and equity. His career experiences prepare him well in disciplines from language arts to science to special education. He has offered leadership in Walker’s systems of tiered supports for students, and has led programs in areas such as restorative justice and mediation. Above all, he has built lasting relationships with colleagues, families, and students.

Mr. Marini’s first day at Clark will be July 13. We invite your family to come meet Mr. Marini for Popsicles on the Playground on July 14 from 3-6pm. Drop in anytime that afternoon to come meet your new principal!

Jim Henderson
Acting Superintendent

 

Illustration of sun with words "summer opportunities"

CHS Summer School Programs 2021

Illustration of sun with words "summer opportunities"CHS will be offering two concurrent  summer opportunities for students. CHS Virtual Summer School will be available for students wanting to take our standard virtual courses — Econ & Personal Finance, Health 9 & 10, and PE 9 & 10.

 

CHS Summer Academy

CHS Summer Academy will be made available for all CHS students who have not yet achieved a 61 or higher in one ore more classes.  The school will contact students regarding this in-person Summer Academy.
CHS Summer Academy will be face-to-face only and run from June 21-July 30 with July 5 as the observed holiday. Class hours are 7:45am-1:15pm, Monday-Friday with breakfast and lunch provided. Transportation is limited and will be provided on a first come, first serve basis. Not all courses will be provided during Summer Academy. Please contact your teacher and/or counselor discuss your summer options.

Register for Summer Academy

CHS Virtual Summer School Information

The 2021 Summer School offerings will consist of the typical virtual classes that CHS offers each summer. Students can take up to one credit during the summer. All registration, payment, and orientation will be completed in a virtual format. Registration is now open.

This form is to register for virtual summer school for initial credit in Health/PE or Econ and Personal Finance. Enrollment is not secured until payment is received through MySchoolBucks. Payments are due by June 11th. Please check your confirmation email after submitting your registration for the link to the payment portal.

Register for Summer School

Dates

June 21 – July 30, 2021
July 5 – Observed holiday

Classes

Health 9,10 (1/2-credit each)
PE 9,10 (1/2 credit each)
Econ/Personal Finance (1 credit)

Fees

 

Course In District Tuition Price Out of District Tuition Price Reduced Lunch Tuition Price Free Lunch Tuition Price
Full Credit Course $400 each $550 each $200 each $25 Each
 1/2 Credit Course:

PE 09 & 10

Health 9 & 10

$200 each $350 each $100 each $25 Each

 

 

Happy June Peanuts Comics for Buford Guidance June Newsletter

Buford Guidance Newsletter June 2021

We hope this newsletter finds you and your family healthy and well. The 2020-2021 school year is almost over. We wish all of you a wonderful summer break! 

 

Graduation Viewing information (info on page)

CHS Graduation 2021: Videos and Photos

Thanks to everyone who worked hard to make the 2021 graduation such a special day. We are pleased to offer you the following videos and photos:

  • Video (editing courtesy of David Dillehunt of the City of Charlottesville)
  • Gallery 1: by official photographer Erin Edgerton
  • Gallery 2:  courtesy of  our own amazing photography teacher, Rachel Wilson!
  • Photos in the Daily Progress by the talented Andrew Shurtleff

Graduation Viewing information (info on page)


We are excited to announce that Charlottesville High School will hold graduation ceremonies on Saturday, June 5th at 10:00 am on DeBerry-Bingler Field at Theodose Stadium (CHS Athletic Field Complex). Each student will be given six tickets for family and friends. See below for additional information.

Tips for Attending/Viewing

  • Allow plenty of time for traffic, parking, and walking from CHS parking lots to the athletic stadium (up to a half-mile walk).
    • Information for guests with limited mobility:
      • There will be a shuttle available at the front of the building to drive over guests who have mobility needs (please park in the parking lot, not in the loop)
      • ADA parking inside the stadium is available ONLY for persons with ADA issued placards or license plates
      • There will be NO exceptions due to limited parking at the stadium
  • Plan to arrive via Meadowbrook Heights and Grove since Melbourne will be closed from am-12noon (between Grove and John Warner Parkway).
  • Watching at home? Tune in to Comcast Channel 14 (starting at 10am), the Cville Schools Facebook page (starting at 9:45am), or the Cville Schools YouTube page (starting at 9:45 am). No accounts needed.  Thanks to our team of staff and student livestreamers!

The rain date is scheduled for Monday, June 7th at 7:00 pm.

Please check below for information about ordering caps, gowns, and diploma covers.

We are looking forward to giving our seniors a memorable experience!

Ordering Caps, Gowns, and Diploma Covers

Congratulations, Class of 2021! It’s time to order your graduation items from the company Herff Jones! Before you order, take a look at the additional links listed below.

Order anytime online or by phone!

Student Information Presentations

  • Class of 2021 Family Presentation–details on Senior Celebration Day, Senior Clearance, AP Testing, Graduation, Senior Speeches Submissions, Cap and Gown,  Yearbooks, Senior Work Sessions, and more.

 

Questions?

If you have any questions regarding graduation items, please email Emmett Bradshaw at egbradshaw@herffjones.com or call Herff Jones at 804-598-0971.

For CHS-specific questions about caps, gowns, and diploma covers, reach out to Brandi Underwood in the Counseling Department at underwb1@charlottesvilleschools.org.

More Graduation Information

Dear CHS Families,
We are so excited about graduation! Please review the following information as we prepare for our 2021 Graduation Ceremony.
 
Graduation 

June 5 @ 10AM at DeBerry-Bingler Field at Theodose Stadium
Gates for admission open at 9:30 AM

  • All students received 6 tickets
  • You must have a ticket to enter
  • Children under 4 do not need a ticket
  • There will be no re-admission

Rain Date: June 7 @ 7pm (arrive @ 6PM)

The city will be closing Melbourne Road from John Warner Pkwy to the entrance of CHS (see map).

  • Use the Meadowbrook Heights exit off of 250, take a right on Grove Rd., and enter either at the back/track entrance or the CHS front entrance on Melbourne Rd.
  • Please allow ample time in the morning for traffic and parking.
Parking
  • Parking is available at the CHS campus
  • Guests will need to walk over to the stadium
  • There will be a shuttle available at the front of the building to drive over guests who have mobility needs (please park in the parking lot, not in the loop)
  • ADA parking inside the stadium is available ONLY for persons with ADA issued placards or license plates
  • There will be NO exceptions due to limited parking at the stadium
Live Stream 
  • For those who are not able to be in attendance, you can watch the graduation ceremony live.
  • A link will be sent out closer to the date of the ceremony!
Reminders
  • When the ceremony starts, we ask that there be no open umbrellas in the bleachers to avoid obstructing the view for any guests
  • Please bring water and dress appropriately for the weather because it may be hot/humid
  • Seating will be available on both sides of the field
  • All seniors were required to participate in senior clearance prior to graduation.  Students will not receive their diplomas until all of their school obligations have been fulfilled.

Additional Information for Seniors

1) The last day of school for seniors is May 28.  Students should submit all assignments to their teachers by May 27.

2) On May 27th during BKT, we will have a Senior Meeting. Please make sure to attend.

3) Senior Clearance will be June 1 and 2 from 9am-4pm at CHS in the small gym.  If your student is on Track A, they should attend June 1.  If your student is on Track B, they should attend June 2.  This is required to participate in graduation.

4) Graduation rehearsal will be Friday, June 4 at 10am at the football stadium.  Attendance is mandatory.  Students will receive their graduation tickets at the end of rehearsal.

5) Graduation will be Saturday, June 5 at 10am at the football stadium.  All students will receive 6  tickets to disperse to their desired guests.  You do NOT need to register for the tickets.

2020-21 Surveys graphic

Elementary Families Year-End Survey

Charlottesville City Schools would appreciate your feedback on the following short survey in an effort to improve our elementary  parental involvement programs, especially during this challenging year. Please know that participants remain anonymous so feel free to share.

Complete Survey Now

Translate/ Traducir/ ترجمه کردن ./ يترجم/ ژباړه / Tafsiri

Other Surveys

In a sharing mood? We have surveys for you!

  1. Superintendent Search (Feedback to Guide the Search for a New Superintendent)
  2. Walker/Buford Redesign Get Started Survey
  3. Non-Binding Fall Learning Plans Survey

Whether you competed 1 or all, we appreciate you sharing your perspective with us!