Policies and Regulations
The Charlottesville City Schools Policies and Regulations manual is organized according to the classification system developed by the Educational Policies Services of the National School Boards Association. The system provides an efficient means of coding, filing, and finding policies, regulations, and other documents.
A complete introduction to the policy manual is available here.
Index to Sections of CCS Policies and Regulations Manual
Click on a section title to jump to the list of contents for that section of the manual:
Section A – Foundations and Basic Commitments
Section B – School Board Governance and Operations
Section C – General School Administration
Section D – Fiscal Management
Section E – Support Services
Section F – Facilities Development
Section G – Personnel
Section I – Instruction
Section J – Student Services
Section K – Community Relations
Section L – Education Agency Relations
Section A – Foundations and Basic Commitments
| Item |
Policy Title |
Regulation & Documents |
| AA |
School Division Legal Status |
|
| AC |
Nondiscrimination |
AC-R |
| ACB |
Equity |
|
| ACC |
Anti-Racism |
|
| AD |
Educational Philosophy |
|
| AE |
School Division Goals and Objectives |
AE-R, Strategic Plan |
| AF |
Comprehensive Plan |
AF-R |
| AFA |
Evaluation of School Board Operational Procedures |
AFA-R |
Section B – School Board Governance and Operations
| Item |
Policy Title |
Regulation & Documents |
| BB |
School Board Legal Status |
|
| BBA |
School Board Powers and Duties |
|
| BBAA |
Board Member Authority |
|
| BBB |
School Board Selection |
|
| BBBA |
Qualifications of School Board Members |
|
| BBBB |
Student Representative to the School Board |
BBBB-R |
| BBBC |
Board Member Oath of Office |
BBBC-R |
| BBD |
Board Member Removal from Office |
BBD-R |
| BBE |
Unexpired Term Fulfillment |
BBE-R |
| BBFA |
Conflicts of Interest and Disclosure or Economic Interests |
|
| BCA |
School Board Organization Meeting |
BCA-R |
| BCB |
School Board Officers |
BCB-R |
| BCC |
School Board Clerk |
BCC-R |
| BCE |
School Board Committees |
|
| BCEA |
Disciplinary Committee |
BCEA-R |
| BCEB |
Joint Schools: Charlottesville/Albemarle Vocational-Technical Education Center |
BCEB-R |
| BCED |
Joint Facilities and Services |
|
| BCF |
Advisory Committees to the School Board |
BCF-R |
| BCG |
School Attorney |
BCG-R |
| BDA |
Regular School Board Meetings |
BDA-R |
| BDB |
Special School Board Meetings |
|
| BDC |
Closed Meetings |
|
| BDCA |
Calling and Certification of Closed Meetings |
BDCA-R |
| BDD |
Electronic Participation in Meetings From Remote Locations |
|
| BDDA |
Notification of School Board Meetings |
|
| BDDC |
Agenda Preparation and Dissemination |
|
| BDDD |
Quorum |
BDDD-R |
| BDDE |
Rules of Order |
|
| BDDF |
Voting Method |
|
| BDDG |
Minutes |
|
| BDDH-KD |
Public Participation at School Board Meetings |
BDDH-R |
| BF |
Board Policy Manual |
BF-R |
| BFC |
Policy Adoption |
BFC-R |
| BFE |
Administration in Policy Absence |
|
| BG/GBD |
Board-Staff Communications |
|
| BHB |
School Board Member In-Service Activities |
|
| BHD |
School Board Member Compensation and Benefits |
BHD-R |
| BHE |
School Board Member Insurance |
|
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Section C – General School Administration
| Item |
Policy Title |
Regulation & Documents |
| CA |
Administration Goals |
|
| CBA |
Qualifications and Duties for the Superintendent |
CBA-R |
| CBB |
Appointment and Term of the Division Superintendent |
CBB-R |
| CBCA |
Disclosure Statement Required of Superintendent |
|
| CBD |
Superintendent’s Compensation and Benefits |
CBD-R |
| CBE |
Severance Benefits |
CBE-R |
| CBG |
Evaluation of the Superintendent |
CBG-R |
| CF |
School Building Administration |
|
| CH |
Policy Implementation |
CH-R |
| CHD |
Administration in Policy Absence (Also BFE) |
|
| CLA |
Reporting Acts of Violence and Substance Abuse |
CLA-R |
| CM |
School Division Annual Report |
CM-R |
| CMA |
School Division Annual Report Card |
CMA-R |
Section D – Fiscal Management
| Item |
Policy Title |
Regulation & Documents |
| DA |
Management of Funds |
DA-R |
| DB |
Annual Budget |
DB-R |
| DG |
Custody and Disbursement of School Funds |
DG-R |
| DGC |
School Activity Funds |
DGC-R |
| DGD |
Funds for Instructional Materials and Office Supplies |
|
| DI |
Financial Accounting and Reporting |
DI-R |
| DIA |
Reporting Per Pupil Costs |
DIA-R |
| DJ |
Small Purchasing |
DJ-R |
| DJA |
Purchasing Authority |
DJA-R |
| DJB |
Petty Cash Funds |
|
| DJF |
Purchasing Procedures |
DJF-R |
| DJG |
Vendor Relations |
DJG-R |
| DK |
Payment Procedures |
DK-R |
| DL |
Payroll Procedures |
DL-R |
| DLB |
Payroll Deductions |
DLB-R |
| DLC |
Expense Reimbursements |
DLC-R |
| DM |
Cash in School Buildings |
DM-R |
| DN |
Sale and Disposal of Property |
DN-R |
| DO |
Non-Locally Funded Programs |
DO-R |
Section E – Support Services
| Item |
Policy Title |
Regulation & Documents |
| EA |
Support Services |
|
| EB |
School Crisis, Emergency Management, and Medical Emergency Response Plan |
EB-R |
| EBAA |
Reporting of Hazards |
EBAA-R |
| EBAB |
Possible Exposure to Viral Infections |
EBAB-R |
| EBB |
Threat Assessment Teams |
|
| EBBA |
CPR/First Aid Certified Personnel |
EBBA-R |
| EBBB |
Personnel Training-Viral Infections |
|
| EBCB |
Safety Drills |
EBCB-R |
| EBCBA |
Electronic Room Partitions |
|
| EBCD |
School Closings |
EBCD-R |
| EC |
Building and Ground Management |
EC-R |
| ECA |
Inventory and Reporting of Loss or Damage |
ECA-R |
| ECAB |
Vandalism |
ECAB-R |
| ECB |
Building and Grounds Maintenance |
|
| EDC |
Authorized Use of School-Owned Materials |
EDC-R |
| EEA |
Student Transportation Services |
EEA-R |
| EEAB |
School Bus Scheduling and Routing |
EEAB-R |
| EEAC |
School Bus Safety Program |
EEAC-R |
| EEAD |
Special Use of School Buses |
|
| EF |
Food Service Management |
EF-R |
| EFB |
Free and Reduced Price Food Services |
EFB-R |
| EFD |
Food Sanitation Program |
|
| EGAA |
Reproduction of Copyrighted Materials |
EGAA-R |
| EGAAAA |
Management of School Division Web Site |
EGAAAA-R |
| EI |
Insurance Management |
EI-R |
| EJ |
Environmental Management |
EJ-R |
| EK |
Masks/Face Coverings for Students, Staff, and Visitors |
EK-R |
| ET |
Educational Technology Foundations and Public School Foundations |
ET-R |
Section F – Facilities Development
| Item |
Policy Title |
Regulation & Documents |
| FB |
Facilities Planning |
FB-R |
| FE |
Playground Equipment |
FE-R |
| FEA |
Educational Facilities Specifications |
FEA-R |
| FECBA |
Energy-Efficient Construction |
FECBA-R |
| FECBB |
Accommodations for the Disabled |
FECBB-R |
| FEG |
Construction Planning |
FEG-R |
| FF |
Public Dedication of New Facilities |
|
| FFA |
Naming of Facilities and Grounds |
FFA-R, FFA-E |
| FG |
Retirement of Facilities |
FG-R |
Section G – Personnel
Section I – Instruction
| Item |
Policy Title |
Regulation & Documents |
| I |
Purpose and Mission Statement |
|
| IA |
Instructional Goals and Objectives |
|
| IAA |
Notification of Learning Objectives |
IAA-R |
| IB |
Academic Expression |
IB-R |
| IC/ID |
School Year/School Day |
IC-ID-R |
| IE |
Minute of Silence |
IE-R |
| IEA |
Recitation of the Pledge of Allegiance |
IEA-R |
| IEB |
National Motto |
IEB-R |
| IEC |
Bill of Rights of the Constitution of the United States |
IEC-R |
| IF |
Curriculum Development and Adoption |
IF-R |
| IFB |
Pilot, Research, or Experimental Projects |
IFB-R, Application for Research |
| IGAD |
Career and Technical Education |
IGAD-R |
| IGAE-IGAF |
Health/Physical Education |
IGAE-IGAF-R |
| IGAG |
Teaching about Drugs, Alcohol, and Tobacco |
IGAG-R |
| IGAH |
Family Life Education (FLE) |
IGAH-R |
| IGAI |
Character Education |
IGAI-R |
| IGAJ |
Driver Education |
IGAJ-R |
| IGAK |
Alternatives to Animal Dissection |
IGAK-R |
| IGBA |
Programs for Students with Disabilities |
IGBA-R |
| IGBB |
Programs for Gifted Students |
IGBB-R |
| IGBC |
Parent and Family Engagement |
IGBC-R |
| IGBE |
Prevention, Intervention, Remedial Instruction Program |
IGBE-R |
| IGBF |
English Learners |
IGBF-R |
| IGBG |
Homebound, Correspondence and Alternative Means of Instruction |
IGBG-R |
| IGBGA |
Online Courses and Virtual School Programs |
IGBGA-R |
| IGBH |
Alternative School Programs |
IGBH-R |
| IGBI |
Advanced Placement Classes and Special Programs |
IGBI-R |
| IGDA |
Student Organizations (Secondary Schools) |
IGDA-R |
| IGE |
Adult Education |
IGE-R |
| IHA |
Grouping for Instruction |
IHA-R |
| IHB |
Class Size |
IHB-R |
| IIA |
Instructional Materials |
IIA-R |
| IIAA |
Textbook Selection, Adoption, and Purchase |
IIAA-R |
| IIAB |
Supplementary Materials Selection and Adoption |
IIAB-R |
| IIAE |
Innovative or Experimental Projects |
IIAE-R |
| IIBD |
School Libraries/Media Centers |
|
| IIBEA-GAB |
Acceptable Computer System Use |
IIBEA-GAB-R |
| IIBEBA |
Student Exchange/Travel/Study Programs |
IIBEBA-R |
| IICA |
Field Trips |
IICA-R |
| IICB-IICC |
Community Resource Persons/School Volunteers |
|
| IJ |
Guidance and Counseling Program |
IJ-R |
| IJD |
College and Career Readiness |
IJD-R |
| IKA |
Parental Assistance with Instruction |
IKA-R |
| IKB |
Homework |
IKB-R |
| IKEB |
Acceleration |
IKEB-R, IKEB-F |
| IKEC |
Promotion and Retention |
IKEC-R |
| IKF |
Standards of Learning, Graduation Requirements |
IKF-R |
| IKFA |
Locally Awarded Verified Credit |
IKFA-R |
| IKFD |
Alternative Paths to Attaining Standard Units of Credit |
|
| IKG |
SOL Remediation Recovery Program |
IKG-R |
| IKH |
Retaking SOL Assessments |
IKH-R |
| IL |
Testing Programs |
IL-R |
| IM |
Evaluation of Instruction Program |
IM-R |
| INB |
Teaching about Controversial Issues |
INB-R |
| INDC |
Religion in the Schools |
|
Section J – Student Services
Acceptance of Electronic Signatures and Records
| Item |
Policy Title |
Regulation & Documents |
| JB |
Equal Educational Opportunities/Nondiscrimination |
JB-F, JB-R |
| JBA |
Section 504 Non-Discrimination Policy And Complaint Procedures |
JBA-R, JBA-F |
| JBB |
Treatment of Transgender and Non-Binary Students |
JBB-R, JBB-F |
| JC |
School Attendance Zones |
JC-R |
| JCA |
Transfers by Student Victims of Crimes |
JCA-R |
| JCB |
Transfers by Students in Persistently Dangerous Schools |
JCB-R |
| JCC |
School Choice for Students Enrolled in Schools Identified for Improvement |
JCC-R |
| JCJ |
Classroom Assignments for Twins |
|
| JEA |
Compulsory Attendance |
JEA-R |
| JEB |
Entrance Age/Admission of Persons not of School Age |
JEB-R |
| JEC |
School Admission |
JEC-R |
| JECA |
Admission of Homeless Children |
JECA-R |
| JECB |
Admission of Nonpublic Students for Part-Time Enrollment |
JECB-R |
| JECC |
Admission of Non-Resident Students |
JECC-R |
| JED |
Student Absences/Excuses/Dismissals |
JED-R |
| JEG |
Exclusions and Exemptions from School Attendance |
JEG-R |
| JFB |
Student Involvement in Decision Making |
|
| JFC |
Student Conduct |
|
| JFCA |
Teacher Removals of Students from Class |
JFCA-F, JFCA-R, JFCA-E |
| JFCB |
Sportsmanship, Ethics, and Integrity |
JFCB-R |
| JFCC |
Student Conduct on School Buses |
JFCC-R |
| JFCD |
Weapons in School |
JFCD-R |
| JFCE |
Gang Activity or Association |
JFCE-R |
| JFCF |
Drugs in School |
JFCF-R |
| JFCH-GBEC-KGC |
Tobacco Products and Nicotine Vapor Products |
|
| JFCI |
Substance Abuse Student Assistance Program |
JFCI-R |
| JFCJ |
Written Notification of Violation of School Policies by Students in Alternative Education Programs |
JFCJ-R |
| JFCL |
Notification Regarding Prosecution of Juveniles as Adults |
JFCL-R |
| JFCM |
Bullying |
|
| JFG |
Search and Seizure |
JFG-R |
| JFHA/GBA |
Prohibition Against Harassment and Retaliation |
JFH/GBA-R, JFHA/GBA F |
| JFHAA |
Sexual Harassment |
|
| JGA |
Corporal Punishment |
JGA-R |
| JGD-JGE |
Student Suspension/Expulsion |
JGD-JGE-R |
| JGDA |
Disciplining Students with Disabilities |
JGDA-R |
| JGDB |
Discipline of Students with Disabilities for Infliction of Serious Bodily Injury |
|
| JHC |
Student Health Services and Requirements |
JHC-R |
| JHCA |
Physical Examination of Students |
JHCA-R |
| JHCB |
Student Immunizations |
JHCB-R |
| JHCC |
Communicable Diseases |
JHCC-R |
| JHCCA |
Blood-Borne Contagious or Infectious Diseases |
JHCCA-R, JHCCA-E |
| JHCD |
Administering Medicines to Students |
JHCD-R |
| JHCE |
Recommendation of Medication by School Personnel |
JHCE-R |
| JHCF |
Wellness Policy |
JHCF-R |
| JHCL-GBEF |
Lactation Support |
|
| JHCH |
School Meals and Snacks |
|
| JHDA |
Human Research |
JHDA-R |
| JHG-GAE |
Child Abuse and Neglect Reporting |
JHG-R |
| JHH |
Suicide Prevention |
JHH-R |
| JJAC |
Student-Athlete Concussions During Extracurricular Activities |
JJAC-R |
| JJAF |
Student-Athlete Sudden Cardiac Arrest |
|
| JL |
Fund-Raising and Solicitation |
JL-R |
| JM |
Restraint and Seclusion of Students |
JM-R |
| JN |
Student Fees, Fines and Charges |
JN-R |
| JO |
Student Records |
JO-R |
| JOB |
Administration of Surveys and Questionnaires |
JOB-R |
| JOA |
Student Transcripts |
|
| JOD |
Release of Student Records |
JOD-F, JOD-R |
| JOF |
Security Cameras and Video Recordings |
|
| JOH-GEA |
Acceptance of Electronic Signatures and Records |
|
| JP |
Student Publications |
JP-R |
| JRCA |
School Service Providers’ Use of Student Information |
|
Section K – Community Relations
| Item |
Policy Title |
Regulation & Documents |
| KA |
Goals for School-Community Relations |
|
| KB |
Public Information Program |
|
| KBA |
Requests for Information |
KBA-R, KBA-F1, KBA-F2 |
| KBA-E |
Rights and Responsibilities |
|
| KBC |
Media Relations |
KBC-R |
| KBE |
Internet Privacy |
KBE-R |
| KC |
Community Involvement in Decision Making |
|
| KD-BDDH |
Public Participation at School Board Meetings |
KD-R |
| KF |
Distribution of Information/Materials |
KF-R |
| KG |
Community Use of School Facilities |
KG-R |
| KGA |
Public Sales on School Property |
KGA-R |
| KGB |
Public Conduct on School Property |
KGB-R |
| KH |
Public Gifts to Schools |
KH-R |
| KJ |
Advertising in Schools |
KJ-R |
| KK |
School Visitors |
KK-R |
| KKA |
Service Animals in Public Schools |
KKA-R |
| KL |
Public Complaints |
KL-R |
| KLB |
Public Complaints about Learning Resources |
KLB-F, KLB-R |
| KMA |
Relations with Parent Organizations |
|
| KN |
Sex Offender Registry Notification |
KN-R |
| KNAJ |
Relations with Law Enforcement Authorities |
KNAJ-R |
| KNB |
Reports of Missing Children |
KNB-R |
| KP |
Parental Rights and Responsibilities |
KP-R |
| KQ |
Commercial, Promotional, and Corporate Sponsorships and Partnerships |
KQ-R |
Section L – Education Agency Relations
| Item |
Policy Title |
Regulation & Documents |
| LA |
Education Agency Relations Goals |
|
| LB |
Relations with Private Schools |
LB-R |
| LBD |
Home Instruction |
LBD-R |
| LC |
Charter Schools |
LC-R |
| LC-E |
Charlottesville City Schools Charter School Application Addendum |
|
| LEA |
Student Teaching and Internships |
LEA-R |
| LEB |
Advanced/Alternative Courses for Credit |
LEB-R |
| LI |
Relations with Educational Accreditation Agencies |
|
