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How to Register

Registering a Student for Charlottesville City Schools

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  • Translate this website in the lower right corner.
  • Text 434-953-1802.
  • Call Spanish telephone line at 434-245-2548.

 

We are glad your student is or will be a learner at Charlottesville City Schools!

Determine which yellow-highlighted term describes the child you want to register, then follow instructions in the corresponding tab below.

 

New Students = City of Cville residents who either…

  • Will be kindergartners in the fall (even if they attend CCS preschool)
  • Attended our division any previous time, left, and are returning
  • Are brand-new to our division 

Current Students = City of Cville residents who…

  • Attend Charlottesville City Schools at this time, except for PreK 4 students. All 2024-2025 kindergartners will enroll as new students.

Non-Resident Students = Those who do not live in the City of Cville who either …

  • Would like to continue attending our schools by choice in the fall
  • Would like to attend our schools by choice for the first time in the fall

    • You can find the 2023 CCS Online Registration form here. (If your family is new to Charlottesville City Schools, click the option to “Create an Account”.)
    • Once logged in, please be sure to change the default school year from 2024-2025 to 2023-2024.  You can find this option in the top-right corner of the screen. Click the drop-down arrow to change the registration year to 2023-2024 as shown.
       

    Screen shot of drop-down menu in top-right corner

    • Complete the Registration process.  Once submitted, the School Registrar will be in touch to confirm your registration, and collect the necessary documentation for enrollment.  After this is completed, a start date will be determined.

       

       

    What is the required documentation to enroll in Charlottesville City Schools?

    Students enrolling in the Charlottesville City Schools for the first time must provide:

    • Original birth certificate (or certified copy)
    • Proof of residency
      • Mortgage, lease, real estate tax statement OR
      • Driver’s license or government-issued photo ID plus current utility bill (electric, gas, water/sewer)
    • A completed “school health entrance form” showing that the child has received a physical examination performed by a physician within a year of enrollment. (Required for all K students, even if they have been enrolled in the preschool program.) Suggestion: Call your doctor’s office to ask if they’ll fax your child’s form to your school. Fax numbers are listed with school registrar contact list, above, or on this page.
    • A completed immunization record (part of the “school health entrance form”)
    • Custody or guardianship paperwork (if necessary)
    • Don’t have everything? Bring what you have to the school, and they will help you.
       

    School divisions are required to accept students who meet residency requirements under § 22.1-3 of the Code of Virginia and may not deny a free public education to undocumented school-age children who reside within their jurisdiction because they do not hold valid United States citizenship or a student visa. Questions should be addressed to the Director of Special Education and Student Services at 245-2405.

  • Students Playing

    New Students Starting Fall 2024 (2024-25 School Year)

    • For students starting Fall 2024, online registration forms are now open in SchoolMint. For click-by-click instructions, see below.  After you register, someone from your child’s school will be in touch about how you can bring in proof of residency and other required documents. 


    Registering a new kindergartner?

    Registering a new preschooler? 

     

    Click-by-Click Steps to Complete the New Student Registration Form in School Mint:

    1. Go to the website ccs.choolmint.com
    2. Log in or create an account.
    3. Check the upper right corner to verify you are in the 2024-2025 year 
    4. Add a new student.
    5. Complete the Student Information page that appears and click the Save & Continue button.
    6. Choose the new student registration form and complete the form. You can securely upload the required documents or bring them to the school.
       

    What is the required documentation to enroll in Charlottesville City Schools?

    Students enrolling in the Charlottesville City Schools for the first time must provide:

    • Original birth certificate (or certified copy)
    • Proof of residency
      • Mortgage, lease, real estate tax statement OR
      • Driver’s license or government-issued photo ID plus current utility bill (electric, gas, water/sewer)
    • A completed “school health entrance form” showing that the child has received a physical examination performed by a physician within a year of enrollment. (Required for all K students, even if they have been enrolled in the preschool program.) Suggestion: Call your doctor’s office to ask if they’ll fax your child’s form to your school. Fax numbers are listed with school registrar contact list, above, or on this page.
    • A completed immunization record (part of the “school health entrance form”)
    • Custody or guardianship paperwork (if necessary)
    • Don’t have everything? Bring what you have to the school, and they will help you.
       

    School divisions are required to accept students who meet residency requirements under § 22.1-3 of the Code of Virginia and may not deny a free public education to undocumented school-age children who reside within their jurisdiction because they do not hold valid United States citizenship or a student visa. Questions should be addressed to the Director of Special Education and Student Services at 245-2405.

  • Students working together at a table

    Re-Registering for Fall 2024 (2024-25 School Year)

    It is now time to re-register your student for the 2024-25 academic year, where you can update your bus requests, phone numbers, and more to get ready for next year.

    The re-registration form is open in SchoolMint for all returning resident students and all approved non-resident students. 
    Using your SchoolMint account from last year, please access the program and begin the process by following the Click-By-Click Instructions below.  If you have forgotten your password, SchoolMint features a password reset option. If you have questions or issues in accessing SchoolMint, please contact your school for further assistance.

    Link to School Mint:

     

    Click-by-Click Re-Registration Steps

    1. Log in to SchoolMint and verify you are in the 2024-2025 year (found in the upper right)
      1. SchoolMint features a password reset feature if you need it!
    2. Find the appropriate student card, and click the Add Forms button [or the + button for Non-Resident families].
    3. The Student Information screen will appear where you will need to confirm basic student information along with your current physical address and district of residence. [Approved Non-Resident students will not see this step as it was completed in the application process.]  Click the Save and Continue button
    4. On the next screen, click the down arrow next to the option of Re-Register at Your Current School, then click the blue, Re-Register button to continue.

     

    Better Review of Parent, Guardian, and Emergency Contacts

    A major change this year is found in the Parent/Guardian and Additional Contacts screens.  We have transferred over the data currently in PowerSchool for your review, and below each person’s data set, we give an opportunity to update any fields that need to be changed. As a reminder, all parents/guardians are automatically considered emergency contacts. The Additional Contact screen requires at least one other person to be added in an emergency in the event a parent/guardian can not be reached.

    Looking for information about course selection and enrollment?

    Start with the Program of Studies.​​

  • Who Needs to Complete This Form?

    1. A student who lives outside the boundaries of Charlottesville and is new to the division, having never attended Charlottesville City Schools (CCS) previously.
    2. A student who once attended a CCS school previously and is returning for 24-25, but lives outside the City.
    3. A currently enrolled student (in 23-24) who has moved, or will move between now and next school year, and will live outside of the City.
       

    Steps to Apply as a NEW Non-Resident Student

    • Learn about the schools! You can call your school of interest to set up a visit.
    • Review our program policy for admission: School Board Policy JECC — Admission of Non-Resident Students
    • Complete an online New Non-Resident application through Schoolmint.  Applications for new students are due June 1.
    • Once the student has been accepted, you will need to complete the 2024-25 registration forms in SchoolMint and provide the required registration documents for enrollment.  Instructions will be included in the eligible for registration email after approval is made by the School.
    • Submit tuition payment in full by August 1.
    • A waiting list may be established.

     

    2024-25 Tuition Rates:

    • Grades K-8:
      • $1,337 for the first child in a family
      • $1,094 for each additional child from the same family
    • Grades 9-12:
      • $1,701 for the first child in a family
      • $1,458 for each additional child from the same family
  • Who is a Returning Non-Resident Student?

    A returning non-resident student lives outside of the boundaries of Charlottesville and currently attends Charlottesville City Schools as an approved non-resident student in the 2023-2024 school year.

     


    Instructions for a Returning Non-Resident Student:

    • Complete an online Returning Non-Resident application through Schoolmint. Applications for returning non-resident students are due May 16. See Click-by-Click Instructions, below.
    • Once you have been accepted and receive confirmation, you will need to complete the 2024-25 Re-registration forms in Schoolmint. This will open around May 22.
    • Submit tuition payment in full by August 1.

     

    Click-by-Click Steps to Find and Complete the Returning Non-Resident Student Application

    1. Log in to SchoolMint and verify you are in the 2024-2025 year (found in the upper right)
    2. Find the appropriate student card, and click Add Forms button
    3. The Student Information screen will appear where you will need to confirm basic student information along with your current physical address and district of residence.
    4. Click the Save and Continue button
    5. Click the Apply to More Schools button
    6. Click the Returning Non-Resident Student Application button and fill out the form.
       

    2024-25 Tuition Rates:

    • Grades K-8:
      • $1,337 for the first child in a family
      • $1,094 for each additional child from the same family
    • Grades 9-12:
      • $1,701 for the first child in a family
      • $1,458 for each additional child from the same family