Charlottesville City Schools provides a computer system, including the internet, to promote educational excellence by facilitating resource sharing, innovation and communication.
All use of Charlottesville City Schools’ computer system must be (1) in support of education and/or research, or (2) for legitimate school business. Use of the computer system is a privilege, not a right. Inappropriate use may result in cancellation of those privileges, disciplinary action, and/or legal action.
Any communication or material generated using the computer system, including electronic mail, social media posts, instant or text messages, tweets, and other files, including communications and materials deleted from a user’s account, may be monitored, read, and/or archived by division staff.
This policy applies to all users of the division’s computer system. By using or accessing the computer system, the user agrees to abide by this Policy and the Technology Use Guidelines established by the superintendent. In the registration or re-registration paperwork at the start of each year, parents/guardians are asked to read and support this policy. Students agree to this policy as part of their initial sign-on process when logging into their assigned devices.
The school division will:
Charlottesville City Schools utilize cloud based products to achieve educational goals. Using these tools, students and staff collaboratively create, edit and share files and websites for school related projects and communicate with other students and staff members. These services are entirely online and available 24/7 from any Internetconnected computer. Examples of student use include showcasing class projects, building an electronic portfolio of school learning experiences, and working in small groups on presentations to share with others.
The use of webbased products in Charlottesville City Schools is governed by federal laws including:
Under FERPA and corresponding Virginia law, a student’s education records are protected from disclosure to third parties. This agreement is intended as notification that education records stored in cloud services partner domains may be accessible to someone other than the student, staff member, or CCS staff by virtue of this online environment.
This agreement indicates consent to allow student and/or staff education records to be stored by CCS third party vendors providing cloud based services and solutions.
Any violations of this agreement or problems with any CCS technology resource shall be reported to a teacher, administrator, or other appropriate source. CCS reserves the right to amend this agreement at any time and to enforce such amendments after giving notice of such amendments.
Violations of these items may result in disciplinary action and may also result in criminal charges if the violation is also a violation of Federal, State, or local law or ordinance. Examples of such dual violations are computer hacking or trespassing, harassment, threat, or cyber bullying via a CCS computer, and computer fraud (See title 18.2 of the Code of Virginia). Ignorance of these regulations will not excuse the infraction. Where Virginia law is violated, legal actions may be taken.
Failure to return the CCSissued computer and peripherals in accordance with the stated condition may result in prosecution for all applicable crimes to include, but not limited to grand larceny. Users will be held financially responsible for lost, stolen and/or damaged technology. Assignment of fees will be based on the approved fee schedule.